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WELCOME TO THE HISTORIC COURTHOUSE.
I'M GONNA CALL TO ORDER THE BUDGET WORKSHOP MEETING.
IT IS JUNE 17TH, 2025, NINE A AM I'M GONNA ROLL INTO AGENDA ITEM NUMBER ONE, THE PUBLIC FORUM.
IT'S THE PUBLIC'S OPPORTUNITY TO ADDRESS THE COURT ABOUT ANY COUNTY MATTERS.
NO ONE SIGNED UP, BUT IF ANYBODY WOULD LIKE TO SPEAK, COME FORWARD NOW SEEING
[2. Discussion of FY2026 Budget, and all related issues]
NO ONE.WE'LL ROLL INTO AGENDA ITEM NUMBER TWO, DISCUSSION OF FY 2026, BUDGET AND ALL RELATED ISSUES.
FIRST UP IS MR. BERRY COMPTON, HEAD OF FACILITIES AND OPERATIONS.
SO TAKE IT AWAY, MR. COMPTONS.
UM, I THINK YOU HAVE, UH, MY BUDGET WORKSHEET IN FRONT OF YOU.
UH, I, I GUESS WE'LL JUST START AND, AND HEAD DOWN THE LIST.
I, I HAVE A COUPLE OF HIGHLIGHTED ITEMS THAT ARE, ARE THAT I'M ASKING FOR A CHANGE.
YOU KNOW, IT'S ALWAYS DIFFICULT WHEN YOU HAVE THINGS THAT YOU'RE ASKING FOR THAT YOU'RE NOT FOR SURE GONNA COME THROUGH.
YOU HAVE TO ASK FOR THE ENTIRE ASK.
SO SOME OF THOSE THINGS COULD COME OUT IF, IF OTHER THINGS AREN'T APPROVED.
UM, THAT WOULD BE UNIFORMS. IF WE MOVE SOME FOLKS WE'RE ASKING FOR OVER, OBVIOUSLY WE WILL HAVE MORE, UH, UNIFORM EXPENDITURES THAT IS, UH, NOT A CONTRACT THAT ARE, THOSE ARE UNIFORMS THAT WE PURCHASE AND THE EMPLOYEE LAUNDERERS.
AND, UM, SO ASKING FOR AN INCREASE THERE WITH THE ANTICIPATION OF, OF A COUPLE MORE EMPLOYEES.
UM, EQUIPMENT AND FURNITURE, WE'RE ACTUALLY ASKING TO REDUCE, NOT NOT SEEING THE NEED FOR, UH, MUCH EQUIPMENT OR, OR FURNITURE IN OUR DEPARTMENT IN THE NEXT YEAR.
I'M SURE, AS MOST OF YOU ARE AWARE, WITH, UH, NEW FURNITURE COMING ONLINE IN MULTIPLE PLACES, THERE WILL BE AN ABUNDANCE OF, UH, HAND-ME-DOWNS AVAILABLE IF SOMEONE IS IN NEED OF FURNITURE.
UM, SO THESE MAINTENANCE AND REPAIR LINES THAT YOU SEE FOR EACH BUILDING, IT'S REALLY JUST A CLEAN WAY OF, UH, OF KEEPING TRACK OF WHAT WE SPEND AT EACH FACILITY INSTEAD OF ONE LUMP GROUP FOR ALL, UH, MAINTENANCE AND REPAIRS.
THAT, THAT'S THE GENERAL REPAIRS THAT WE DO ON A DAILY BASIS.
UM, SAY WE HAVE TO HANG A BISON ON THE WALL, WE HAVE TO BUY HARDWARE.
UM, WHY WOULD YOU EVER HAVE TO DO THAT? THAT'S A GREAT, THAT'S A GREAT QUESTION, COMMISSIONER
WE WOULD NEED SOMETHING TO HANG, SAID, UH, BISON ON THE WALL.
THAT'S WHERE THOSE EXPENDITURES COME FROM.
OBVIOUSLY, WE DON'T, YOU KNOW, WANT TO ASK FOR EVERY LITTLE THING.
UM, AN ITEMIZED DETAIL WOULD BE VERY DIFFICULT TO COME UP WITH.
UM, BASED ON PREVIOUS YEARS, THIS IS WHERE WE'RE AT, YOU'LL SEE SOME FLUCTUATIONS.
TAKE FOR INSTANCE, TWO YEARS AGO WE HAD A MAJOR PLUMBING, UH, PROBLEM AT THE WHITMORE BUILDING.
WE SPENT TWICE WHAT WAS BUDGETED FOR THAT FACILITY.
UH, HOPEFULLY WE HAVE OTHER PLACES TO MAKE THAT UP WITHIN THE BUDGET.
DO YOU MIND, JUST FOR MY PURPOSES? SURE.
AND MAYBE THE PEOPLE LISTENING, THE, THE TWO, THE TWO OR THREE LETTERS THAT YOU HAVE, CAN YOU JUST REFERENCE WHAT, WHAT BUILDINGS THAT ARE, THAT THOSE ARE? THE AX HAS NOT COME ONLINE YET.
UM, YOU KNOW, WE'RE, WE, WE DON'T KNOW EXACTLY WHAT'S GONNA TAKE PLACE YET.
THERE, YOU KNOW, YOU USUALLY THINK A NEW BUILDING.
THERE WON'T BE ANYTHING THAT'S JUST NOT TRUE.
AND WE WILL STILL HAVE TO MAINTAIN THE SYSTEMS IN THAT FACILITY FROM DAY ONE.
UM, THAT'S STILL CHANGING, UH, HVAC FILTERS AND, AND, AND TAKING CARE OF SMALL ITEMS THAT COME UP.
THAT'S WHY IT'S A VERY LOW NUMBER FOR YEAR ONE.
WE DON'T ANTICIPATE A LOT THAT'S OUTSIDE OF WARRANTY, BUT THERE WILL BE THINGS THAT WE'RE RESPONSIBLE FOR.
UM, JL IS THE JAIL THAT ENCOMPASSES THE ENTIRE LAW ENFORCEMENT CENTER, JAIL AND SHERIFF'S OFFICE.
UM, THAT, THAT'S A LARGE NUMBER.
I, I WOULD, YOU KNOW, REMIND YOU THAT, UH, THE JAIL SIDE OF THAT, UM, NOT ONLY HOUSES, PEOPLE 24 7, IT ALSO FEEDS THOSE PEOPLE THREE MEALS A DAY NONSTOP, NO QUESTIONS ASKED, HAS TO BE DONE.
SO, UM, WITH THAT COMES A COMMERCIAL KITCHEN THAT ISN'T CLOSED FOR ANY REASON AT ALL.
SO, UH, A LOT, LOT OF MONEY SPENT THERE.
IT'S RIGHT UP THE ROAD HERE, FINE FACILITY.
UM, THEN THE CH IS THE COURTHOUSE USUALLY REFERRED TO INTERNALLY AS THE HCH,
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THE HISTORIC COURTHOUSE.THIS BUILDING THAT WE'RE IN NOW, UH, CL IS COUNTY LIBRARY.
NCH IS WHAT WE REFER TO AS THE NEW COURTHOUSE, THOUGH IT'S NOT BY ANY MEANS NEW ANYMORE.
IT'S JUST NEWER THAN THIS ONE.
AND THEN THE SB IS THE SERVICES BUILDING.
YOU WILL NOT SEE ROAD AND BRIDGE IN HERE.
'CAUSE THEY HAVE THEIR OWN FUND.
IT DOESN'T MEAN THAT WE DON'T, UM, DO THINGS FOR ROAD AND BRIDGE OR TAKE CARE OF THEIR FACILITY IN CERTAIN REGARDS.
IT'S JUST NOT FUNDED FROM, FROM THE SAME, UH, LINE.
HEY, BARRY, THE, THE NEW COURTHOUSE WITH THE NEW COURT COMING.
UM, SO IT LOOKS LIKE WE SPENT ABOUT 37,000 JUST NORTH OF THAT PER YEAR.
AND LOOKS LIKE LAST YEAR WE SPENT 82,000.
I WOULD EXPECT THAT NUMBER TO GO UP A LITTLE BIT.
AND IT LOOKS LIKE IT'S, WE'RE ASKING FOR 5,000 MORE THERE.
ONCE AGAIN, I'M, I'M ALWAYS HESITANT.
WHAT, WHAT WE TRY TO DO, UM, YOU WILL SEE AN INCREASE IN CAPITAL IMPROVEMENT REQUESTS.
THERE ARE THINGS THAT WE USED TO FUND FROM THIS OPERATING ACCOUNT THAT WE TRY NOT TO ANYMORE.
UM, THINGS THAT WE ANTICIPATE COMING, SUCH AS, YOU'LL PROBABLY SEE THINGS LIKE PARKING LOT STRIPING.
AND YOU THINK, WHY IS THAT DONE FROM THERE? WE'RE PLANNING TO DO THAT.
IN MY OPINION, THAT'S A CAPITAL IMPROVEMENT THAT DOESN'T NEED TO COME OUT OF THIS BUDGET.
AND ONCE YOU INCREASE THAT LINE ITEM, IT, IT JUST SEEMS TO ALWAYS INCREASE.
UH, NOW, YES, WE DID SEE A, A LARGE AMOUNT SPENT LAST YEAR, AND THAT WAS HVAC ISSUES.
FOR, UH, A COUPLE OF, UM, UNITS THAT HAD TO BE, UH, PORTIONS OF THEM REPLACED THAT WERE VERY EXPENSIVE.
NOW CAN THAT HAPPEN AGAIN? SURE.
THAT'S, THAT'S A LARGE BUILDING WITH A LOT OF MOVING PARTS.
UM, WE, WE, WE DON'T HAVE A CRYSTAL BALL.
WE DON'T KNOW WHAT'S GOING TO GO WRONG.
UM, BUT IF YOU WILL LOOK AT SOME OF THE OTHER ACCOUNTS THAT WERE LOWER, THERE IS SOME ROOM TO ABSORB THOSE.
UM, WE ARE ASKING FOR A SMALL INCREASE IN THAT FACILITY BECAUSE OF WHAT YOU ARE TALKING ABOUT THOUGH.
UM, BUT TO YOUR POINT WITH THAT COURTROOM ADDITION, YES, THERE IS, THERE IS SOME, UH, MAINTENANCE ISSUES THAT WILL INCREASE.
IT DOES NOT INCREASE THE AMOUNT OF MECHANICAL, MECHANICAL EQUIPMENT IN THE FACILITY.
IT WAS ALREADY DESIGNED TO BE THERE.
AND, AND FOR THE MOST PART, OTHER THAN A FEW, YOU KNOW, UH, BOXES THAT, THAT ZONE OUT THE AREA, THE ACTUAL HEAVY MECHANICAL EQUIPMENT WAS ALREADY THERE, ALREADY RUNNING ALL THE TIME.
SO WE DO ASK FOR AN INCREASE THERE.
UM, THE NEXT SET OF LINE ITEMS THAT HAVE MOST OF THOSE SAME BUILDINGS, THAT IS THE MAINTENANCE AGREEMENTS FOR THOSE SAME FACILITIES.
THEY'RE, THEY'RE IN A, A DIFFERENT ACCOUNT THAN OUR OPERATING FUND.
UM, I BELIEVE MOST OF THOSE HAVE BEEN PROVIDED TO YOU.
UH, I'LL KIND OF BRIEFLY EXPLAIN, UM, SOME OF THE BUILDINGS THAT HAVE WHAT I WOULD CONSIDER COMMERCIAL HEATING, VENTILATION, AIR, AIR CONDITIONING EQUIPMENT, UM, WE DO KEEP A, A CONTRACT WITH, UH, INTECH CELLS AND SERVICES FOR AN ANNUAL INSPECTION, HEATING AND COOLING OF THOSE PIECES.
UM, THAT GETS US, YOU KNOW, UH, ANOTHER SET OF EYES LOOKING AT IT THAT THOROUGHLY INSPECTS THE PIECES OF EQUIPMENT LISTED IN THEIR CONTRACT AND GETS US A REPORT ON THOSE.
THAT'S ABOUT AS CLOSE AS WE CAN GET TO A CRYSTAL BALL OF KNOWING WHAT WE NEED TO DO AND WHAT MIGHT BE FAILING.
UH, SOME OF THE HEAVIER COMPRESSORS THAT'S TAKEN OIL ANALYSIS, THAT'S WHY WE REPLACED, UH, YOU GUYS ALLOWED ME TO REPLACE A, UM, COMPRESSOR ON ONE OF THE LARGE CHILLERS THIS YEAR.
THAT'S WHY FROM THAT INSPECTION, UM, ONE OF THEM WAS SHOWING, UH, MORE AWARE THAN THE OTHERS.
WE DIDN'T WANNA WAIT FOR IT TO FAIL AND BE MORE COSTLY AND BE IN A POSITION WHERE WE HAD TO MAKE A DECISION, UM, RATHER THAN PLAN THAT DECISION AND, AND HAVE THE BEST OUTCOME.
UH, ANY QUESTIONS ABOUT THAT? WHAT IS THE MAINTENANCE AGREEMENT FOR WHAT'S FOR THE LAW ENFORCEMENT CENTER? YEAH, IT'S, UH, IT'S CALLED JAIL EARLIER, BUT YEAH, THAT'S WHAT IT IS.
SORRY, I HAD TO FIND IT ON THERE.
I HAVE A COUPLE QUESTIONS ABOUT THAT.
UM, FIRST OF ALL, YOU DON'T HAVE THE ANNEX.
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BUILDING AND WE WON'T NEED ONE FOR A YEAR? CORRECT.UM, SECONDLY, AND I, THERE'S A LOT OF MAINTENANCE MONEY HERE ALL NEEDED BY THE WAY, I BELIEVE.
BUT DO YOU, ARE YOU GETTING GOOD RESPONSES FROM THESE FOLKS LIKE INTECH? DO YOU BID THESE OUT EVERY NOW AND THEN? HOW DO WE MAKE SURE WE'RE GETTING THE BEST DEAL OUT THERE? WE HAVE BID THIS OUT.
THEY ARE ON A PURCHASING COOPERATIVE.
UM, I HAVE GONE TO ANOTHER VENDOR, UM, AND SPENT A LOT OF TIME WITH THIS.
IN THE PAST IT WAS ASTRONOMICALLY MORE EXPENSIVE.
UM, I LIKE THIS VENDOR BECAUSE THEY ARE EQUIPMENT NEUTRAL.
MOST A A GOOD PORTION OF VENDORS YOU'RE GONNA GET INTO REPRESENT A SPECIFIC MANUFACTURER.
MEANING IF YOU HAVE TRANE EQUIPMENT COME OUT AND DO THIS, THERE'S A SPECIFIC EQUIPMENT THAT THEY WANT YOU TO BUY, AND IT'S TRANE.
UM, IF YOU HAVE CARRIER COME OUT HERE, THERE'S SPECIFIC EQUIPMENT THAT THEY WANT YOU TO BUY.
I'M NOT GONNA SAY THAT THEY DON'T HAVE, UH, TECHNICIANS THAT CAN WORK ON OTHER THINGS.
BY ALL MEANS THEY CAN, BUT THEY ARE GOING TO BE SPECIFICALLY TRAINED FOR THEIR EQUIPMENT.
SO I PREFER A VENDOR NEUTRAL, A COMPANY, WHICH THEY ARE.
UM, YES, I FEEL LIKE WE GET GOOD RESPONSE FROM THEM, AND I FEEL LIKE THEY HAVE VERY CAPABLE PERSONNEL.
AND IT SOUNDS LIKE YOU FEEL LIKE THEIR PRICE IS MORE THAN COMPETITIVE.
UM, NOW TO FURTHER EXPAND ON THAT, IF IT'S NOT COMMERCIAL EQUIPMENT, THIS IS NOT WHO WE CALL.
SO WHEN WE ARE WORKING ON RESIDENTIAL EQUIPMENT, WE HAVE PEOPLE THAT BETTER REPRESENT, UM, A LOWER COST MARKET.
ANY, ANYTHING ELSE ON THOSE, UM, OTHER MAINTENANCE AGREEMENTS THAT YOU HAVE WILL BE ELEVATORS? UM, I WOULD NEVER ADVISE TO NOT HAVE AN ELEVATOR CONTRACT.
I MEAN, MATTER OF FACT, UM, I I STARTED TO SAY YOU'RE REQUIRED BY LAW.
BUT IF YOU AND I CAN'T GO WORK ON THE ELEVATOR.
IT WOULD BE, UM, I'M SURE YOU ALL REMEMBER THE STORY OF, UH, JPS IN FORT WORTH.
AND, AND YOU KNOW, THAT'S A BLAST.
I HEARD STILL A FINGER POINTING, FINGER POINTING INCIDENT WHERE, YOU KNOW, ELEVATOR COMPANY SAYS YOU GUYS TOUCHED IT AND THEY SAY YOU WERE SUPPOSED TO FIX IT.
UM, WE, WE DON'T WANNA GET INTO ANY OF THAT.
UM, WE WANT THE ELEVATOR COMPANY TO TAKE CARE OF OUR ELEVATORS AND MAKE SURE THEY'RE SAFE FOR THE PUBLIC.
WE ARE REQUIRED TO HAVE THEM INSPECTED ANNUALLY.
THAT IS NOT IN INCLUDED IN THIS CONTRACT.
UM, I CAN ARGUE THAT EITHER WAY.
UH, WE REALLY LOOK FOR QUALIFIED AND, AND, AND BETTER PRICING ON THAT.
YOU KNOW, I, I LIKE SOMEBODY ELSE TO INSPECT THE ELEVATOR THAN WHO IS MAINTAINING IT.
'CAUSE I WANT SOMEBODY ELSE, UM, NOT COVERING FOR YOURSELF.
UM, OTHER AGREEMENTS THAT WE HAVE ARE FIRE INSPECTIONS ALSO REQUIRED ANNUALLY? UM, WE DO CURRENTLY HAVE A CONTRACT WITH SIEMENS THAT, UM, YOU KNOW, IT'S LIKE AN EVERY THREE YEAR AND IT, YOU KNOW, HAS LIKE A 3% INCREASE EACH YEAR.
THREE TO 5% WRITTEN INTO THE CONTRACT BEFORE WE RENEW IT.
THE BUILDINGS THAT WE USE THAT ON HAVE SIEMENS EQUIPMENT IN THEM.
UM, YOU KNOW, IN THE, IN THE WORLD OF, UH, FIRE DETECTION, I, I, I THINK THEY'RE ONE OF THE FIRST THAT ARE GONNA COME TO MIND.
UM, I SAY THAT BECAUSE NOBODY ELSE CAN FIX THEIR STUFF, REALLY.
WHEN IT, WHEN IT BREAKS AND YOU HAVE SOMEBODY ELSE LOOK AT IT, THEY'RE GONNA SAY, WE'RE GONNA HAVE TO CALL THEM.
SO THEN WE END UP PAYING TWO PEOPLE, UH, ONE TO TELL US TO CALL THE PEOPLE TO FIX IT.
SO IN THAT REGARD, WE, WE COME OUT BETTER HAVING THEM DO THE INSPECTION.
UH, AND IT ALSO MO MOST OF THESE AGREEMENTS GET YOU A BETTER PRICE.
NOW, I'M NOT NAIVE IN, IN, IN THINKING THAT, HOW CAN YOU PROVE THAT THEY DIDN'T CHARGE A LITTLE MORE TIME OR SOMEHOW MAKE UP THE, THE LOWER COST THAT THEY GIVE YOU ON THEIR HOURLY RATE.
BUT SUPPOSEDLY YOU ARE GETTING A LOWER COST HOURLY RATE WHEN YOU DO CALL THEM OUT FOR AN EMERGENCY.
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SAME THING GOES WITH INTACCT ALSO SUPPOSEDLY GETS YOU HIGHER UP ON THE CALL LIST.I'M NOT COMPLAINING ABOUT ANY OF THE RESPONSE TIMES, SO THAT, I CAN'T SAY THAT THAT'S NOT TRUE.
SO MOST OF THEM ARE VERY RESPONSIVE OR WE WOULDN'T CONTINUE THE CONTRACT WITH THEM.
IN THOSE CASES WITH THE SIEMENS PROPRIETARY EQUIPMENT, JUST TURNS OUT BETTER TO DO THEM.
UM, SOME OF THE OTHER SMALLER BUILDINGS THAT, THAT HAVE A NON-PROPRIETARY SYSTEM, WE USE SOMEBODY ELSE ON TIME AND MATERIALS THAT COMES OUT OF OUR MAINTENANCE AND OPERATIONS BUDGET INSTEAD OF AGREEMENTS.
ANY NO INCUBATION,
JUST THE ONLY QUESTION I HAVE IF WE'RE STILL IN THAT SECTION IS YOUR DUES IN SUBSCRIPTIONS YOU'VE GONE TO FROM FOUR, THE 400 RANGE TO 4,000 RANGE.
I DIDN'T KNOW IF THAT WAS A TYPO OR IF IT'S NOT.
UM, WE, WE ASKED TO, UM, AND I THINK SOME THINGS THAT ARE STILL MAYBE A JOURNAL ENTRY TAKING PLACE ON THAT.
LAST YEAR WE ASKED TO HAVE SOME MANAGED, UH, FIRST AID BOXES IN AREAS WHERE, YOU KNOW, THERE'S A GOOD CHANCE PEOPLE CAN GET HARMED AND THOSE ARE MAINTAINED MONTHLY WITH A MONTHLY SUBSCRIPTION.
AND THIS IS WHERE IT IS SUPPOSED TO COME OUT OF THOSE LOCATIONS ARE OUR WORKSHOP AT THE WHITMORE BUILDING SERVICES, BUILDING THE WORKSHOP AT THE JAIL AND THE ROAD AND BRIDGE WORKSHOP.
UM, WE ARE ALSO STILL WORKING ON A, UM, THAT MAY NOT BE HERE THOUGH, IS YEAH, WE'RE ALSO WORKING ON A, GETTING A SUBSCRIPTION TO A CERTAIN SOFTWARE THAT ALLOWS US TO BETTER, UH, UTILIZE DRAWINGS FOR BUILDINGS.
UM, KIND OF BEEN HUNG UP ON THE TAX EXEMPT THING.
HAVEN'T, HAVEN'T MADE IT THROUGH THAT.
UH, BUT I BELIEVE THAT WAS ALSO IN THAT NUMBER, UM, FROM THE PREVIOUS YEAR, BUT NOT ASKING TO INCREASE IT THIS YEAR.
FOR CONTRACT SERVICES AND UNANTICIPATED EXPENSES, FROM MEETING WITH, UM, COMMISSIONERS, ALANA AND STACY, UH, UH, ABOUT FACILITIES, WE THOUGHT IT BEST TO COMBINE THOSE INTO AN UNANTICIPATED EXPENSE THAT IS A NUMBER BASED ON, UH, THE PROPOSED BUDGET.
AND I BELIEVE WE AGREED ON AROUND 5%.
SO WE'RE ASKING, INSTEAD OF HAVING THE, THE TWO SEPARATE NUMBERS TO PUT THAT AT $25,000, UM, THAT DOES, IS AN ATTEMPT TO COVER EXACTLY WHAT IT SAYS.
UM, FOR EXAMPLE, WE, WE HAD A, UM, AIR CONDITIONING SYSTEM WITH THE INTERNAL, UM, PART OF THE UNIT NEEDS TO BE REPLACED.
WE DON'T NEED THAT COMING OUT OF OUR, UH, GENERAL OPERATING BUDGET.
UM, NOW IF WE HAD SOMETHING MORE MAJOR THAN THAT, I'M OBVIOUSLY GONNA BE IN HERE SAYING, PLEASE, PLEASE, PRETTY PLEASE.
UM, BUT WITH THAT, WE'RE ABLE TO, TO ACT QUICKLY AND, AND GET THE PROJECT GOING.
I, I ALWAYS FIND IT HUMOROUS THAT WE'RE TRYING TO ANTICIPATE UNANTICIPATED COST, RIGHT?
AND I, I, I JUST, I GIGGLED MYSELF EVERY TIME.
IT'S LIKE, OKAY, WE, WE KNOW THAT THEY'RE GOING TO HAPPEN.
WE DON'T KNOW EXACTLY WHAT THEY'RE GOING TO BE.
I HAVE, UH, MOST LIKELY IT'S GOING TO BE THAT SOMEONE IS HOT AND WE HAVE TO FIX SOMETHING TO GET THEM COOLED DOWN.
SO WHEN WE WERE TALKING WITH BARRY, I, I DON'T LIKE UNANTICIPATED EXPENSES IN MOST PEOPLE'S BUDGETS, BUT I THINK THIS IS A BUDGET WHERE IT MAKES A WHOLE LOT OF SENSE BECAUSE IT IS THE MAINTENANCE OPERATIONS.
WE JUST, WE, IF IT WOULD BE NAIVE TO THINK THAT, THAT THERE IS NO REASON FOR SOME SORT OF CONTINGENCY.
SO, SO BOBBY AND I JUST KIND OF SAID, CAN YOU JUST MAKE IT MAKE SENSE? LET'S JUST MAKE IT A NUMBER.
THAT WAY AS YOUR BUDGET INCREASES, THE UNANTICIPATED INCREASES, AND YOU DON'T HAVE TO COME TO COURT EVERY SINGLE TIME.
WE CAN HAVE SOMETHING THAT, THAT WILL WORK.
SO ANYWAY, SO I JUST WANNA SAY THAT I AM KIND OF CRITICAL OF UNANTICIPATED EXPENSES, BUT I THINK THIS IS AN EXCEPTION OF THAT SAYING THIS DOES MAKE A LOT OF SENSE.
AND, AND IN PREPARING FOR THIS, MY DEFAULT IS JOHN AND BOBBY SAID TOO
SO, UH, THAT'S, WELL, WELL PLAYED, SIR.
UM, CAPITAL OUTLAY AND CAPITAL IMPROVEMENTS.
WE'RE, WE'RE GONNA GET TO THAT IN, IN A BIT.
YOU KNOW, WE, I USUALLY ATTEND AT LEAST ONE CONFERENCE A YEAR.
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AS THINGS COME UP, WE SEND FOLKS TO THEM.UM, DON'T ALWAYS SPEND IT, SOMETIMES SPEND MORE THAN WHAT WE HAVE ALLOTTED.
IT JUST DEPENDS ON OUR SCHEDULE AND, AND WHAT IS AVAILABLE AT THE TIME.
UM, A LOT OF TIMES THE GOOD TRAININGS THAT WE WANT TO ATTEND ARE OUT OF TOWN.
AND AS, AS YOU GUYS KNOW, THAT, THAT TAKES A LOT OF MONEY REALLY FAST.
SO, UH, THAT, THAT'S WHY I'VE KEPT IT AT THAT.
ANY, ANY OTHER QUESTIONS? NN NO.
MAYBE AN APPROPRIATE TIME TO SPEAK, JUST VERY BRIEFLY ABOUT TRAVEL AND TRAINING ACROSS, ACROSS THE COUNTY AND, AND YOU'RE, YOU'RE A GOOD, GOOD EXAMPLE OF IT.
UH, I, I KNOW PEOPLE WHO AREN'T IN GOVERNMENT MAY VIEW THAT AS, UH, SENDING EMPLOYEES ON VACATION.
UH, BUT, UH, I CAN TELL YOU IT'S BEEN MY PERSONAL EXPERIENCE HERE THAT IT, IT'S THE EXACT OPPOSITE, UH, OF THE EMPLOYEES HERE RESIST GOING ON TRAINING JUST BECAUSE IF THERE'S NOT SOMETHING SPECIFICALLY THEY CAN GO GET SOME PIECE OF INFORMATION OR TRAINING THAT THEY'RE MISSING, THAT'S WHEN THEY GET REALLY EXCITED ABOUT GOING TO THE TRAINING JUST TO GO TO, TO SIT AND, AND LISTEN TO SOMEBODY DRONE ON THAT.
THAT IS NOT, NOT THE CASE, AT LEAST IN ROCKWELL COUNTY.
NEXT I'M GONNA MOVE INTO THE, UH, PERSONNEL REQUESTS.
UM, THE FIRST ONE IS, UH, UH, A MAINTENANCE TECHNICIAN TOO.
AND SO IN THE PAST, THERE, THERE'S A LOT OF HISTORY WITH THE GEL MAINTENANCE.
WHEN, WHEN I STARTED HERE, GEL MAINTENANCE WAS ENTIRELY ITS OWN OPERATION.
UH, THEY HAD, UH, TWO JAILERS THAT SERVE AS, UH, MAINTENANCE PERSONNEL.
AND THROUGH TIME I'VE, UH, BECOME INVOLVED IN, IN THEIR PROGRAM, WE'VE EXPANDED TO A THIRD MAINTENANCE PERSON FOR THE JAIL.
UM, BECAUSE I, I, I THINK IT'S JUST NATURAL 'CAUSE THEY ARE JAILERS, IT'S THE ENTIRE LAW ENFORCEMENT CENTER.
THEY'RE RESPONSIBLE FOR THE SHERIFF'S OFFICE, THE JAIL, ALL THE GROUNDS THAT ARE THERE.
UM, I, I DO HAVE THEIR MAINTENANCE AND OPERATIONS BUDGET IN, IN THE MAINTENANCE DEPARTMENT, BUT I DON'T HAVE, UH, THEIR PERSONNEL.
SO, UM, IT'S NOT THE BEST SYSTEM.
UM, IS THAT BECAUSE IT JUST EVOLVED THAT WAY HISTORICALLY, OR, UM, THERE WERE SOME, THE, THE PREVIOUS COURT, UH, THREW AN ISSUE IN, IN ONE OF THE PODS.
UM, WERE, WERE UNHAPPY WITH THE WAY SOME THINGS HAPPENED, AND UNBEKNOWNST TO ANYBODY DECIDED IN THE BUDGET PROCESS TO MOVE EVERYTHING TO ME OR, OR TO THE MAINTENANCE DEPARTMENT, NOT, NOT ME, BUT, UM, WE AT THE TIME, UH, WERE TOLD THAT THEY WOULD NOT BE ABLE TO BE JAILERS IF THEY ANSWERED TO ME, UH, OR OR WHOEVER THE MAINTENANCE DIRECTOR IS.
IF, IF, IF THE MAINTENANCE DIRECTOR FOR THE COMMISSIONER'S COURT OVERSAW THE BUDGET, THE JAIL WOULD HAVE TO WORK WITH THIS PERSON TO GET APPROVAL TO DO THINGS.
THAT'S, THAT'S REALLY WHAT THE DEAL IS HERE.
AND WE NEED, WE NEED TO EITHER MANAGE IT OR LET THEM MANAGE IT AND GET OUT OF THE WAY.
I HAVE, HAVE A QUESTION FOR THE WITNESS.
SO THERE, THERE WAS AN ISSUE WITH ONE OF THE PODS.
WAS IT A MAINTENANCE ISSUE WITH ONE OF THE PO IT WAS A MOLD ISSUE.
UM, WE, WE'LL CALL THAT MAINTENANCE.
UM, UM, AND SO IF THE STAFF WEREN'T ABLE TO BE CALLED JAILERS, IF THEY REPORTED TO YOU, THAT'S ASSUMING WE WERE GONNA MAKE AN ORGANIZATIONAL CHANGE AND BRING THEM UP UNDER YOU? CORRECT.
AND OUTSIDE OF THE JAIL? CORRECT.
UM, MY, MY OPINION IN WORKING THERE IS, UH, THE, THE TIME THAT I HAVE BEEN INVOLVED, A, A GREAT AMOUNT OF TIME IS SPENT BY THOSE MAINTENANCE JAILERS ESCORTING VENDORS.
AND SO THE SOLUTION MAINTENANCE VENDORS OR JUST VENDORS IN, IN GENERAL MAINTENANCE VENDORS.
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RIGHT.SOLVE A MAINTENANCE PROBLEMS, MAINLY SOMETHING SPECIALTY.
WORKING ON KITCHEN EQUIPMENT, UH, WORKING ON SOMETHING THAT IS IN THE AREA WHERE INMATES ARE, WHERE THEY CAN'T LEAVE THE PERSON UNSUPERVISED.
IS THERE ANY WAY TO GET AROUND THAT DUPLICATION? WILL, WILL YOU HAVE TO HAVE SOMEBODY THERE E EVEN IF IT'S YOUR GUYS, RIGHT.
BUT, BUT THE WAY THAT I WOULD PROPOSE TO DO IT IS THAT THE JAIL KEEPS STAFF THAT ARE DESIGNATED FOR THAT.
THEY NEED TO ESCORT STAFF OF SOME SORT THAT THEY DON'T HAVE TO PAY THE SAME AS OUR MAINTENANCE PEOPLE.
AND WEARILY NEED SPECIALIZED NECESSARILY MAINTENANCE FOLKS, BECAUSE THEN OUR MAINTENANCE PEOPLE ARE JUST STANDING AROUND WITH ANOTHER MAINTENANCE PERSON FOR 4, 5, 6 HOURS, SOMETIMES ALL DAY THIS IS HAPPENING.
OR OUR MAINTENANCE PERSON IS JUST STANDING THERE ESCORTING THIS PERSON AND STANDING WITH THEM AND THEN, AND THEN WE'RE ASKED, HANGING OUT ALL DAY WHY THINGS AREN'T GETTING DONE.
WELL,
MY CONCERN WITH ROLLING AND, AND I WOULD, I THINK EVERYONE NEEDS TO ROLL UP UNDER BARRY, BUT THE CONCERN IS THE HEAD COUNT FOR JAILERS IN OUR CONSTITUTIONAL REQUIREMENTS IN THE JAIL IN THOSE NUMBERS.
SO WE HAVE TO JUST BE CAREFUL WORKING WITH THE JAIL ON THAT SWITCH.
BUT, UM, BUT IT DOES, IT'S NOT WORKING VERY WELL THE WAY IT'S GOING RIGHT NOW.
SO LET ME TRY TO SUMMARIZE IT JUST FOR MY OWN.
UH, WE, WE'VE GOT, UH, TWO PEOPLE INSIDE THE JAIL RIGHT NOW.
THREE PEOPLE INSIDE THE JAIL RIGHT NOW.
WHO ARE THEY? LAW ENFORCEMENT OFFICERS? ARE THEY T COLE CERTIFIED? THEY ARE CERTIFIED JAILERS.
THAT ARE, THEY'RE RESPONSIBLE FOR MAINTENANCE INSIDE THE JAIL AND THE SHERIFF'S OFFICE.
SO HOW DO YOU GET INVOLVED AT THE JAIL THEN? IF THEY'RE RESPONSIBLE FOR MAINTENANCE IN THE JAIL? THEIR BUDGET TO DO SAID TASKS FUNNEL THROUGH THIS DEPARTMENT.
SO THEY NEED THE MAINTENANCE BUDGET MAINTENANCE RESOURCES, CORRECT.
UM, AND THE, THE, UH, YEAH, THAT, THAT'S, THAT'S THE SHORT OF IT.
BUT THEN THEY'RE, THEY'RE REACHING OUT AND USING A SERVICE MANY TIMES.
I MEAN, THERE, THERE'S LOTS OF SPECIALTY THINGS IN THERE THAT CORRECT.
YOU, YOU USE THE EXAMPLE OF THE, THE KITCHEN, CORRECT? CORRECT.
WHERE THEY'RE HAVING SOMEONE COME IN TO REPAIR A CORRECT.
AN OVEN OR THEY ARE GOING TO BE TASKED WITH WATCHING THAT PERSON REPAIR A SET OVEN FOR AS LONG AS IT TAKES.
BUT I, I'M STILL NOT SEEING ANY WAY TO GET AROUND THAT SCENARIO.
E EVEN IF THEY'RE UNDER YOU, THEY'RE STILL, YOU CAN'T JUST TURN SOMEBODY LOOSE IN THE JAIL.
I DON'T THINK THAT PORTION, IT REQUIRES A MAINTENANCE TECHNICIAN.
I I THINK THAT I'M CATCHING UP.
THINK WE, I THINK IT'S, I THINK IT'S TWO DIFFERENT THINGS.
I THINK THAT WE NEED EXPERIENCED MAINTENANCE, PERSONNEL REPAIRING, UM, THINGS THAT THEY'RE THEN, THEN WE CAN LEAVE THE JAILER HEAD COUNT ALONE AND THEY CAN TRULY BE JAILERS.
NOT JAILER SLASH MAINTENANCE SLASH CORRECT.
SO 'CAUSE YOUR REQUEST IS THAT YOU SAY THAT THEY HAVE NEED TO HAVE KNOWLEDGE OF MECHANICAL CORRECT.
PLUMBING, ELECTRICAL SYSTEMS. WE AND THE SKILL SET TO REPAIR THAT.
WE ARE NOT ASKING FOR SOMEONE TO BE A JAILER.
WE ARE ASKING FOR SOMEONE TO BE MAINTENANCE PERSONNEL.
AND IF THEY ARE GOING TO AN AREA THAT REQUIRES A JAILER TO BE THERE, THE JAIL WOULD PROVIDE SET ESCORT TO GET, THEN, THEN YOU WOULD COORDINATE THAT.
AND I'M PERSONALLY, EVEN IF I WAS A JAILER, I'M NOT GONNA GO INTO A CELL WITH INMATES AND TOOLS BY MYSELF.
I'M THE GUY THAT WOULD GET SHOT WITH HIS OWN GUN.
SO I, I'M, I'M NOT, I'M NOT DOING THAT.
THERE'S NO TWO GUNS IN THE JAIL, SIR.
NO, I DON'T, THERE ARE VERY FEW GUNS IN THE JAIL.
UM, BOBBY, UH, THANK YOU FOR GETTING ME UP TO SPEED.
SO BOBBY, YOU SAY THERE'S THREE FULL-TIME, OR YOU SAID THERE'S THREE, THERE'S THREE FULL-TIME PEACE JAIL CERTIFIED OFFICERS.
THAT ARE MAINTENANCE PERSONNEL, MAINTENANCE JAILERS.
BUT THEY DON'T DO MAINTENANCE? UM, THEY DO.
WHAT I'M SAYING IS, IN MY TIME SPENT THERE, UM, WHAT I HAVE SEEN IS THAT THE MAJORITY OF THEIR TIME IS SPENT ESCORTING OTHER VENDORS.
SO DO BOBBY, DO THE ESCORTS, AND I KNOW WE TALKED ABOUT THIS SOME WHEN TERRY WAS HERE.
DO THE ESCORTS NEED TO BE CERTIFIED TO TAKE PEOPLE BACK AND FORTH TO THE CELLS TO BE CERTIFIED
[00:30:01]
JAILERS? YEAH, I DON'T KNOW.I DON'T, I DON'T, I THINK OKAY.
IF THEY, THEY'RE GOING TO BE WHERE THE INMATES ARE, THEY'RE GOING TO HAVE TO BE A JAILER.
THE MAINTENANCE PEOPLE NOW ARE MORE, UH, GENERAL MAINTENANCE.
SO THEY ARE NOT, THEY DON'T DO ANYTHING SPECIALIZED AND, AND, AND A LOT OF THE REPAIRS ARE ON SPECIALIZED EQUIPMENT, SO THEY SPEND A MAJORITY OF THEIR TIME AS ESCORTS, WHICH COULD BE A DIFFERENT POSITION IN THE JAIL.
AND WE DON'T HAVE TO HAVE MAINTENANCE JAILERS.
AND DOESN'T THIS GUY, THIS IS NOT GONNA BE A SPECIALIZED PERSON YOU'RE ASKING FOR HERE SPECIALIZED AS WE CAN GET FOR THAT AMOUNT OF MONEY.
YEAH, I MEAN, YEAH, IT, WE, WE AREN'T, WE AREN'T HIRING A, UH, YOU KNOW, UH, A, A TOP TIER COMMERCIAL HVAC GUY PROBABLY, BUT WE ARE, WE ARE GOING TO HAVE, UH, A GOOD POOL OF, OF PEOPLE THAT ARE QUALIFIED TO, TO DO MAINTENANCE TASKS IN THIS.
BUT AREN'T THE THREE OFFICERS THAT ARE CERTIFIED JAIL OFFICERS, AREN'T THEY ALSO PRETTY WELL CAPABLE AS MAINTENANCE FOLKS? UM, THERE, THERE IS ONE.
UM, THERE, ONE OF THOSE POSITIONS IS VACANT, BUT THE SERGEANT THAT IS THERE NOW, HE'S A VERY CAPABLE PERSON.
I, I GUESS, AND IT SOUNDS LIKE IT'S A LITTLE BIT, THE RELATIONSHIPS AND THE LEGAL RELATIONSHIPS ARE SOMEWHAT COMPLEX, BUT I'M REALLY HAVING A HARD TIME UNDERSTANDING WHY WE GOTTA ADD SOMEBODY HERE, TO BE HONEST WITH YOU.
I'M GONNA LET COMMISSIONER STACY, UH, TAKE THE LEAD ON THAT AS HE, HE MET WITH, UM, JAIL STAFF AND THE SHERIFF SPECIFICALLY A, ABOUT WHAT THEY WERE WILLING TO DO.
IS THAT FAIR? THAT IS TOTALLY FAIR.
SO, UM, I, I GAVE Y'ALL A MEMO WHEN THE JAIL WAS HERE, UM, THAT, THAT KIND OF EXPLAINED WHAT WAS GOING ON.
UM, THAT WAS AN AGREEMENT REACHED FROM THE JAIL AND THE SHERIFF'S DEPARTMENT.
UM, IT DOESN'T MEAN THAT THAT IS WHAT WE DO NECESSARILY, OR NOT WHAT WE DO, IT'S JUST THAT THAT IS A STARTING POINT.
WHAT THAT DOES IS THAT LEAVES THE SERGEANT IN THE JAIL TO KIND OF HEAD UP MAINTENANCE, IF YOU WANT TO THINK ABOUT IT THAT WAY.
THAT'S WHAT THAT MEMO SAID, THAT THAT PERSON STAYS THERE AS KIND OF HEAD UP THE ESCORTS AND ORGANIZE THE MAINTENANCE TASKS.
THEN WE MOVE THE TWO OTHER POSITIONS TO BARRY, AND THEN WE CREATE A POSITION IN BARRY'S DEPARTMENT.
THAT'S, THAT'S WHAT THE, THAT'S WHAT'S BEING.
SO WE'RE LOOKING AT A NET AD OF ONE YES.
AND THEN JUST A, A TWO PERSON DEDUCTION FROM THE JAIL.
THERE'S, THAT SHOWS UP OVER, WELL, WELL, HOLD ON.
I'M, I'M NOT, BUT YES, THAT, THAT, THAT IS WHAT IS BEING DONE.
THERE IS A WAY OF SAYING, DOES THAT PERSON NEED TO BE A SERGEANT TO BE AN ESCORT? AND THAT IS A FAIR THING THAT THIS COURT NEEDS TO INVESTIGATE BECAUSE IF IT DOESN'T, CAN IT COME OUT OF THE OTHER 95 JAILERS OR DO WE NEED TO ADD TO THE JAIL HEALTH CA HEAD COUNT? DOES IT NEED TO BE A SERGEANT? DOES IT NEED, CAN IT JUST BE A NORMAL DETENTION OFFICER THAT HELPS ESCORT? UM, THERE IS A LIEUTENANT OVER MAINTENANCE NOW, UM, IN THE JAIL THAT WE'RE NOT CHANGING THAT AT ALL.
UM, BUT I THINK TO BARRY'S POINT AND TO THE POINT WHEN WE WENT MET WITH THE JAIL IS YOU EITHER NEED THIS MONEY IN THE JAIL'S BUDGET OR THE PEOPLE NEED TO BE IN BARRY'S BUDGET.
AND HOW WE GET THERE IS FOR THIS COURT TO, TO DECIDE HOW WE GET FROM POINT A TO POINT B.
AND, AND I AGREE, BUT, AND I'M STRONGLY FOR PUTTING IT IN YOUR BUDGET AND YOU HAVING CONTROL OVER THE PEOPLE BECAUSE YOU'RE HEAD OF MAINTENANCE.
AND I THINK IT'S WAY MORE EFFICIENT TO HAVE YOU LOOKING OVER ALL OF OUR MAINTENANCE AND ALL OF OUR BUILDINGS RATHER THAN WHAT'S GOING ON NOW, BECAUSE YOU GET INVOLVED OVER THERE ANYWAY.
YOU KNOW, AND THOSE PEOPLE SHOULD COME AND REPORT TO YOU AND YOU SHOULD KNOW WHAT'S GOING ON OVER THERE AND BEING ABLE TO DIRECT THEIR EFFICIENCY THROUGHOUT THE DAY.
AND AS FAR AS THE ESCORT GOES, THAT POSITION CAN BE ROTATED, IN MY OPINION WITH THE JAILERS.
IT DOESN'T HAVE TO BE A SET POSITION ALL THE TIME.
WE TALKED ABOUT IT COULD BE A PRETTY GOOD MENTAL HEALTH BREAK FOR SOMEBODY TO BE AN ESCORT FOR, YOU KNOW, THIS IS YOUR WEEK TO BE THE ESCORT.
WELL, BOY, I AGREE WITH THAT LAST COMMENT FOR SURE.
BUT I THOUGHT THERE WAS SOMETHING ABOUT IF THE PEOPLE ARE REPORTING TO BARRY, THEN THEY CAN'T BE JAILERS.
NO, WELL, THEY RIGHT, THAT'S WHAT WE WERE TOLD ORIGINALLY, BUT, UM, I'VE SINCE BEEN TOLD THAT THAT WASN'T NECESSARILY
[00:35:01]
THE CASE.I JUST DON'T FOR, FOR MAINTENANCE IN, IN MY VIEW OF THIS, THAT'S THE OPTION DOWN THE ROAD.
MY FOCUS IS TO BE QUALIFIED MAINTENANCE PERSONNEL AND, AND, AND IN THE PAST IT'S BEEN, CAN THEY BE A JAILER? AND THEN THE MAINTENANCE PORTION IS SECOND.
I, THAT'S NOT HOW, THAT'S NOT WHAT I'M LOOKING FOR.
WELL, AND I WOULD THINK JUST GUESSING, SORRY TO INTERRUPT YOU.
I, I WOULD THINK JUST GUESSING THAT MAINTENANCE PERSONNEL WOULDN'T BE A LOWER COST TO THE COUNTY THAN JAIL CERTIFIED PERSONNEL.
IS THAT THE CASE OR NOT? I, I WOULD BECAUSE, UH, THEY'RE, YEAH, THEY'RE ON THE STEP PROGRAM FOR ONE THING, BUT ALSO THEY, UH, THE CERTIFIED OFFICERS GENERALLY I THINK START AT A HIGHER PAY.
DON'T KNOW WHAT ALL YOUR GUYS START AT BARRY, BUT IT WOULD SEEM TO ME THAT YOU COULD HIRE MAINTENANCE PEOPLE CHEAPER THAN YOU COULD HIRE A CERTIFIED JAIL OFFICER.
JUST WELL, WELL, WE'RE, WE'RE ASKING FOR A, A, A, A TECHNICIAN TWO.
SO THIS ISN'T AN ENTRY LEVEL TECHNICIAN THAT FOR THIS PARTICULAR POSITION.
SO THIS IS MORE IN LINE WITH WHAT THAT SERGEANT IS AS FAR AS PAY, IF YOU THINK ABOUT IT FROM A, FROM A JAIL STANDPOINT.
UM, BUT YOU ALSO GOTTA REMEMBER THAT NOT EVERY PART OF THE JAIL HAS AN INMATE.
SO IT IS POSSIBLE THAT IF SOMETHING BREAKS THAT COULD BE DEVOID OF INMATES MAINTENANCE CAN GO IN AND FIX IT.
SO IT, THEY DON'T ALWAYS NEED ESCORTS.
AND YOU ALSO NEED ESCORTS IN THE LAW ENFORCEMENT CENTER TOO.
THERE ARE PLACES WHERE WE CAN'T JUST SEND MAINTENANCE INTO THE SHERIFF'S DEPARTMENT WITHOUT AN ESCORT AS WELL.
SO IT'S NOT JUST THE JAIL, IT'S JUST THAT THAT IS A WHOLE POLICING.
THERE ARE FIREARMS, THERE'S, THERE'S THINGS THAT WE CAN'T JUST SAY, HEY, MAINTENANCE GUY, GO IN HERE AND GO FIX THIS, AND NO ONE'S GONNA MAKE SURE THAT, THAT, THAT WE'RE GOOD.
SO THE, THE ESCORTING IS SOMETHING THAT IS ALWAYS GOING TO BE AN ISSUE, BUT ALSO IT IS STILL CURRENTLY AN ISSUE BECAUSE YOU CAN'T JUST GO IN AND START WORKING ON SOMETHING WITH INMATES THERE WITHOUT SOMEONE WATCHING THE INMATES.
SO THERE THAT, THAT ISSUE ALREADY EXISTS.
IT'S NOT LIKE WE'RE CREATING THAT ISSUE.
THERE'S LIKE 250 JAILS IN TEXAS.
THIS IS A VERY UNIQUE PROBLEM, BUT IT'S SOLVED WHEN WHAT WE WERE LOOKING AT, USUALLY HOW WE'RE SOLVING IT.
YOU, YOU, YOU HAVE A MAINTENANCE DEPARTMENT AND YOU HAVE A JAIL, AND WHEN SOMETHING BREAKS, THE MAINTENANCE DEPARTMENT GOES, HEY, I NEED TO GET INTO THIS AREA.
AND THE JAIL SAYS, OKAY, WELL WE WILL GET SOMEONE TO HELP YOU GO INTO THAT AREA.
BUT AGAIN, IT SEEMS TO ME THAT WHAT WE, WHAT I, WHAT I WOULDN'T WANNA BE DOING IS APPROVING HIRING ADDITIONAL FOLKS.
AND THAT MEANING THAT PEOPLE WHO WERE PREVIOUSLY CERTIFIED MAINTENANCE GUYS ARE NOW JUST ESCORTING, BECAUSE THEN IT SEEMS LIKE WE'RE ADDING PEOPLE TO DO A SERVICE THAT IS, IS A, WE'RE WE'RE, THEN IT SEEMS LIKE WE'RE DOUBLING UP IN MY BRAIN.
AND I KNOW THAT'S NOT REAL CLEAR, BUT IT JUST, SO I'M HAVING A LOT OF TROUBLE WITH THIS.
I, I, AND I UNDERSTAND S SO, AND, AND I DON'T WANT TO SPEAK FOR THE LAW ENFORCEMENT FOLKS.
I, I'M NOT THE, UM, GURU OF, OF WHAT GOES ON IN THEIR WORLD, OR, OR I DON'T, DON'T WANT TO EVEN IMPLY THAT AT ALL.
WHAT I DO KNOW IS THAT THEY HAVE THE HEADCOUNT FOR JAILERS, AND THEN THEY HAVE THEIR PERSONNEL THAT IS NOT INCLUDED IN THAT HEADCOUNT.
THESE THREE GUYS ARE NOT IN THAT HEADCOUNT.
THEY ARE NOT IN THE HEADCOUNT FOR, UM, OVERSEEING INMATES.
SO THEY'RE NOT FACTORED INTO THE PERCENTAGE, WHICH I DON'T KNOW WHAT THAT NUMBER IS, BUT THERE IS A NUMBER THERE IS OF INMATES PER JAILER.
CORRECT? THEY DO NOT, DID DID WE LOOK AT, I DON'T KNOW IF THIS IS FOR COMMISSIONER STACY OR GOANA, DID WE LOOK AT THE, THE JAIL STANDARDS OF, OF IT? I'M SURE AT SOME POINT WE'RE GONNA RUN INTO STATE LAWS THAT REQUIRE THINGS.
UH, HAVE, HAVE WE GONE DOWN THAT PATH OR, I'M, I'M NOT SURE EXACTLY WHAT YOU'RE KIND OF ALLUDING TO, BUT IT GOES BACK TO WHAT WHAT WE WERE SAYING IS THESE THREE PEOPLE ARE NOT INCLUDED IN WHAT YOU WOULD CONSIDER THE JAIL STANDARD WATCH INMATES, FOLKS.
NOW, CURRENTLY WE'RE TAKING TWO AND LEAVING ONE.
THAT'S WHAT THE JAIL'S TRYING TO, TO DO.
SO THAT WOULD LEAVE ONE MAINTENANCE PERSON IN THE JAIL KIND OF OVERSEEING THE JAIL STUFF, AND THEN WE WOULD BE ADDING SOMEONE TO THE HEADCOUNT IN BARRY'S DEPARTMENT.
[00:40:01]
BUT IF WE WERE TO TAKE ALL THREE AND MOVE THEM TO BARRY'S DEPARTMENT, I DON'T KNOW WHAT THAT WOULD DO TO THE JAIL.SO I'M SAYING THAT THE, THAT'S THE PART THAT I DON'T KNOW, I'M, I'M ASSUMING THAT THEY WOULD HAVE TO AT LEAST ADD A DETENTION OFFICER OR TWO TO THE OVERALL HEADCOUNT.
I DON'T KNOW WHAT POSITIONS THAT WOULD BE BECAUSE THAT THE, THAT'S NOT NECESSARILY WHAT THE DISCUSSION WAS BECAUSE THE DISCUSSION WAS LEAVING THAT SERGEANT POSITION THERE.
SO YOU CALLED IT A SERGEANT, AND THEN ANOTHER ONE IS A LIEUTENANT, YOU SAID SO WELL, THERE IS ALREADY A LIEUTENANT.
SO WHAT WHAT I'M SAYING IS WHEN THE SERGEANT LEAVES, THERE'S STILL A LIEUTENANT IN THE JAIL OVER THE FACILITIES.
AND WE'RE NOT CHANGING THAT POSITION OF THE THREE, OF THE THREE.
NO, THERE, THERE'S ALREADY A LIEUTENANT IN CHARGE.
THEN WE HAVE, THEN, THEN THERE'S A SERGEANT, A CORPORAL, AND, UM, YES.
WELL, AND THAT'S MY, MY WHOLE REASON FOR ASKING ABOUT JAIL STANDARDS.
I'VE HAD TO GO IN AND SIGN WHEN THEY DO AN AUDIT AND AN INSPECTION AND JUST LOOK AT ALL THE STUFF THAT, THAT THE JAIL INSPECTOR LOOKS AT.
AND THAT IS WHY THEY WANT TO KEEP JUST MINUTIAE.
AND AND IT WOULDN'T SURPRISE ME IF THERE'S NOT SOME SORT OF STATE LAW.
Y'ALL ARE JUST TRYING TO TRIGGER ME WITH MINUTIA
WELL, NO, THE, THE INSPECTION, THEY, THEY LOOK AT IT'S NOT MINUTIA.
IT'S NOT MINUTIA, IT'S NOT MINUTIAE.
IT, IT'S VERY IMPORTANT
UH, SO IT WOULDN'T SURPRISE ME IF THEY DON'T ALSO HAVE STANDARDS OF RESPONSE TIMES PEOPLE ON SITE REQUIRED PERCENTAGES.
AND, AND, AND I DON'T WANNA OVERSIMPLIFY, BUT WE HAVE A SHERIFF, WE HAVE A CHIEF.
WE, WE HAVE CAPTAIN BROWN, WE HAVE MAJOR CALKINS, AND WE HAVE, UH, CAPTAIN GRAY, I PROMISE YOU, WHATEVER THIS COURT DECIDES, THEY WILL COME IN HERE AND MAKE SURE THAT WE DO NOT MESS UP THE JAIL STANDARDS.
THE REASON THEY WANTED TO KEEP THE SERGEANT AND MAINTENANCE IS THOSE INSPECTIONS AND AUDITS THAT YOU'RE TALKING ABOUT.
THEY WANT TO MAKE SURE THAT THAT PERSON, THAT POSITION IS ON TOP OF THOSE EXACT THINGS.
WE, WE UNDERSTAND ALL, I DON'T WANNA SAY WE UNDERSTAND THERE IS A LARGE AMOUNT OF THOSE.
UM, WE WANT ANOTHER SET OF EYES LOOKING AT THAT TOO, UM, ALONGSIDE US OR, OR MAKING SURE, UH, VICE VERSA, YOU KNOW, MAKING SURE THAT WE ARE GETTING EVERYTHING DONE WHEN IT'S SUPPOSED TO BE DONE.
SO WE, WE, WE GET THE NEED FOR THEM TO RETAIN A POSITION.
WELL, I, I GUESS MY POINT, LET'S NOT GET TOO FAR DOWN THIS PATH THAT WE SEEM TO BE HEADING ONLY TO FIND OUT THE STATE WON'T ALLOW US TO DO IT, OR THERE'S SOME OTHER HYBRID THAT WE HAVE TO TAKE INTO ACCOUNT.
WELL, WHAT, WHAT I CAN TELL YOU IF YOU RE REFERENCED BACK TO YOUR MEMO, THAT MEMO HAS BEEN READ BY THE ENTIRE COMMAND STAFF AT THE SHERIFF'S DEPARTMENT AND THE JAIL.
THAT WAS NOT DONE BY ME ON AN ISLAND.
SO IF YOU JUST REFER BACK TO THAT, WE CAN HAVE MORE ADVANCED DISCUSSIONS THROUGH THE ACTUAL BUDGET PROCESS.
BUT THAT'S WHERE THAT CAME FROM.
AND I JUST WOULD, WOULD, UH, ENCOURAGE Y'ALL TO KIND OF DIG IN, UM, TO TALK TO CHIEF MCKNIGHT AND TALK TO THE JAIL STAFF ABOUT, ABOUT THESE ISSUES.
ARE WE MOVING ON BACK TO YOU? OKAY.
THE NEXT REQUEST, UM, IS, IS, UH, KIND OF A HOT TOPIC WE'VE HAD CONVERSATIONS ABOUT OVER THE PAST FEW YEARS.
UM, I'M TRYING TO RECOUNT HOW MANY TIMES I'VE SAID, UM, THIS MORNING, AND IT'S A LOT A HUNDRED.
WE ARE LOOKING TO, UH, BETTER MANAGE THE, THE COUNTY'S FLEET.
A WHILE BACK, A FLEET COMMITTEE, UH, WAS DEVELOPED BY THIS COURT TO, TO BETTER MANAGE FLEET.
AND SO THAT EACH DEPARTMENT THAT HAS VEHICLES IS SUPPOSED TO HAVE A LIAISON THAT DEALS WITH THE, THE FLEET MANAGER OF EITHER LAW ENFORCEMENT OR LAW NON LAW ENFORCEMENT.
SO WE'VE MADE SOME, UM, STRIDES IN THIS DEPARTMENT FOR A WHILE.
THE, THE, THE DEPART, THE COMMITTEE HAS DISCUSSED A, A POSITION TO BE A FLEET TECHNICIAN.
SO I CAN'T PROVIDE YOU THAT THIS IS GOING TO BE A COST SAVINGS TO THE COUNTY.
THIS IS MORE OF AN EFFICIENCY.
UH, WE SPEND TIME TAKING VEHICLES TO AND FROM AND WAITING ON VEHICLES WE SPEND NOW, WE, WE COULD ARGUE SOME PRETTY SIGNIFICANT SAVINGS FOR DISMANTLING VEHICLES THAT ARE GOING TO AUCTION, THAT ARE COMING FROM,
[00:45:01]
UH, THE SHERIFF'S DEPARTMENT.IT'S REALLY, IT'S REALLY JUST A BETTER FLOW OF REPAIRS AND, AND INSPECTIONS.
UH, YOU KNOW, WE STILL ARE IN EMISSIONS COUNTY VEHICLES STILL HAVE TO GO GET THE EMISSIONS INSPECTION.
THIS PERSON WOULD, WOULD, IF THIS WERE APPROVED AND THE EQUIPMENT WAS APPROVED, THEY WOULD TAKE CARE OF THAT.
WE WOULD HAVE THE EQUIPMENT TO DO THAT IN HOUSE.
SO THAT IS WHAT THIS POSITION IS FOR.
THEY WOULD HOUSE OUT OF THE WHITMORE BUILDING SERVICES BUILDING, UM, IF WE MOVED THE MAINTENANCE DEPARTMENT TO SOME SPACES THAT WILL SOON BECOME VACANT DUE TO THE ANNEX BUILDING, UH, WE WOULD, UH, DEMO OUT SOME EXISTING SPACE AND ASK FOR A, A TWO POST CAR LIFT TO BE BROUGHT IN THERE AND THE EQUIPMENT TO, UM, SERVICE VEHICLES.
WHEN I SAY SERVICE, I'M, THIS IS AN OIL CHANGE STATION.
WE'RE, WE'RE NOT GONNA BE REPLACING ENGINES AND TRANSMISSIONS AND HEAVY DRIVE ALIGNED STUFF.
WE ARE, WE ARE GOING TO SCHEDULE, UH, OIL LUBE AND FILTER.
YOU BRING IT IN AT A SCHEDULED TIME.
WE UNDERSTAND IT'S NOT ALWAYS GONNA FLOW THAT PERFECT.
WOULD THAT BE FOR LAW ENFORCEMENT VEHICLES AS WELL TO TOTAL FLEET? YEAH, THE FOCUS WOULD BE LAW ENFORCEMENT.
THAT, THAT'S, I MEAN, 90% OF OF THE STUFF COMING THROUGH IS GOING TO BE LAW ENFORCEMENT.
WHAT'S IT COSTING US TYPICALLY WHEN WE HAVE TO TAKE ALL THE EMERGENCY EQUIPMENT OFF THE VEHICLE? WHAT DOES THAT CHARGE? THE LAST TIME I PRICED OR OR SAW AN INVOICE FOR ONE, IT WAS AROUND $3,000 EACH ONE.
SO, AND WE'RE ON ABOUT A 10 VEHICLE ROTATION A YEAR RIGHT NOW.
JUST THAT ALONE IN THE DOWNTIME ON THOSE VEHICLES IS TREMENDOUS.
WE'RE IN LINE FOR HOW LONG
PUTTING IT ON IS ANOTHER EXPENSE.
WE'RE IN LINE FOR TWO MONTHS AT A TIME, TYPICALLY TO GET THIS ON AND TO GET IT OFF.
AND WE'RE HOLDING, SO WE'RE HOLDING, WE GOT THE NEW VEHICLE IN.
WE CAN'T PUT IT IN RIGHT AWAY BECAUSE IT'S IN LINE FOR TWO MONTHS AT A TIME, WHICH MEANS WE'RE CARRYING THE OLD CAR AND PAYING INSURANCE AND EVERYTHING ELSE ON IT.
AND THEN WHEN THE CAR IS AT ITS END OF LIFE AND WE'RE GONNA ROTATE IT OUT, THEN WE'VE GOT ANOTHER TWO MONTH WAIT TO GET THE EQUIPMENT OFF OF IT WHILE WE'RE STILL HOLDING THE CAR, RATHER THAN DISPOSING OF IT.
AND SO YOU'VE GOT BOTH ENDS OF ITS LIFE CYCLE THAT WE'D BE SAVING MONEY ON IF OUR PERSON COULD TAKE THE EQUIPMENT ON AND OFF THEMSELVES, AND THEN THE DISPOSITION BEING QUICKER OF THAT VEHICLE AT THE END OF ITS LIFE.
SO TO, TO ME, THAT PART OF IT NEARLY PAYS FOR THIS TECHNICIAN EVERY YEAR, JUST THAT CYCLE.
C, CAN OUR PEOPLE PUT SAFETY EQUIPMENT ON LAW ENFORCEMENT? I THINK THAT WE CAN GET THERE.
WE'RE GONNA NEED TO DO SOME RESEARCH WITH THOSE VENDORS, UH, TO MAKE SURE, UH, NOW I'M NOT SAYING DAY ONE THAT THEY COULD, BUT WE WOULD NEED TO SEE IF THEY HAVE ANY CERTIFICATIONS, WHICH, WHICH WE ARE GONNA REQUIRE THIS PERSON TO HAVE AN A SC CERTIFICATION, BUT THEY MAY WANT THEM TO COMPLETE SOME INSTALLATION COURSE FROM THEM, YOU KNOW, TO, TO DO THAT.
WE HAVE NOT RESEARCHED IT TO THAT LINK AT THIS TIME.
SO HAVE YOU BEEN AT A MUNICIPAL GOVERNMENT OF ANY SORT WHERE THEY WERE TAKING EMERGENCY EQUIPMENT ON AND OFF OF LAW ENFORCEMENT VEHICLES? YES, SIR.
UM, SO I GUESS MY ASSUMPTION, YOU KNOW, BACK TO THE TWO MONTH WAIT, I JUST APPARENTLY FALSELY ASSUMED THAT THE PROCESS, THAT WE WEREN'T JUST WAITING AND, AND THEN, YOU KNOW, THEY SPEND TWO HOURS DOING IT.
AND THEN I ALWAYS THOUGHT THE PROCESS FOR SOME REASON OR ANOTHER WAS A LENGTHY DRAWN OUT PROCESS TO PUT THE EQUIPMENT ON, ON THE VEHICLES.
UH, BUT IF THAT'S NOT THE CASE AND THE, THE, THE ACTUAL INSTALLATION IS NOT A LENGTHY PROCESS AT ALL.
UM, IT'S THE WEIGHT BECAUSE WE'RE IN LINE BEHIND, THERE'S NOT A LOT OF PLACES THAT DO THIS WORK COMMERCIALLY.
AND SO YOU'RE, YOU'RE JUST IN LINE WITH EVERYBODY ELSE.
THE, THE, THE MAIN THING THAT JUMPED OUT AT ME IS WHEN YOU SAID WAITING COUNTY STAFF AND DEPUTIES WAITING ON VEHICLES, THAT THAT'S THE, I MEAN, YOU TALK ABOUT OUTTA SERVICE, YOU'RE, YOU'RE OUTTA SERVICE WHEN THEY HAVE YOUR CAR UP ON THE LEFT CHANGING THE OIL, AND YOU'RE, YOU'RE JUST SITTING THERE.
THAT, AND, AND THAT IS, I MEAN, THAT IS TIME THAT WE, WE WILL STILL HAVE MY, YOU KNOW, WHAT WE RUN INTO IS YOU, YOU HAVE TWO OPTIONS.
YOU CAN GO DROP SAID CAR OFF AND HAVE SOMEBODY PICK YOU UP, AND SO THEN YOU'RE TYING UP TWO PERSONNEL, OR, OR YOU SIT THERE AND WAIT.
AND WE'RE TRYING TO GET AWAY FROM THE, UH, I DROPPED IT OFF, UH, BECAUSE IT WAS GONNA TAKE THEM FIVE HOURS TO DO IT.
AND SO SOMEBODY ELSE CAME AND PICKED ME UP, AND THEN THEY HAD TO TAKE ME BACK
[00:50:01]
AND, AND DROP ME OFF.AND, AND, YOU KNOW, FOR, WE'RE RIGHT THERE ON THE CUSP OF, OF THIS, YOU KNOW, AS AS FLEET GROWS AND, AND, AND PERSONNEL GROWS, I, I, I THINK THIS POSITION IS, IS IS GOING TO BE NECESSARY.
UM, WE'RE JUST RIGHT THERE TEETERING ON.
IS IT NOW
AND I, I, I THINK JUST IN THIS ONE AREA, I THINK WE CAN PAY FOR THIS ONE POSITION.
I DON'T KNOW THAT IT ALWAYS STAYS JUST ONE PERSON IN THIS IS PROBABLY A, A DEPARTMENT THAT WILL GROW INTO TWO PEOPLE MAYBE OVER TIME AS WE NEED IT.
I DON'T THINK WE NEED THAT NOW.
AND JUST FOR THE COURT, I INVESTIGATED THE ENTERPRISE SIDE, WHICH I HAVE A WHOLE LOT OF EXPERIENCE WITH FROM BEING THERE FOR 16 YEARS.
AND THE FLEET MODEL THAT THEY HAVE THAT A LOT OF BIGGER COUNTIES AND CITIES HAVE GONE TO, WHICH MEANS WE DON'T OWN VEHICLES, THEN WE ALSO AREN'T RESPONSIBLE FOR MAINTENANCE OF THOSE VEHICLES.
AND, UM, THE ONE ISSUE THAT I HAD, UM, WITH THAT ARRANGEMENT WAS, IS THAT IT WILL BENEFIT US GREATLY IN YEARS ONE THROUGH THREE BECAUSE WE'LL SELL OUR FLEET, WE'LL GAIN ALL OF THAT MONEY, WE'LL BE OUR MONEY.
UM, BUT AS WE GET FURTHER INTO A AGREEMENT LIKE THAT, UM, IF WE HAVE A BAD YEAR, IF SOMETHING LIKE 2008 HAPPENS TO US, IF WE HAVE A YEAR WHERE WE HAVE GOT TO CLAMP DOWN AND SAVE MONEY, WE STILL HAVE TO MAKE THAT GIANT LEASE PAYMENT.
WE CAN'T SAY WE'RE NOT BUYING VEHICLES THIS YEAR.
WE'RE NOW, WE'RE STUCK IN AN AGREEMENT WITH OUTTA WAY OUT OF IT.
AND WHAT, SO THAT'S, THAT'S THE PART THAT IS A LITTLE HARD TO GET PAST FOR ME, FOR US.
WHAT DID THAT MEAN? BUT WE'RE NOT LOOKING ABOUT THAT HERE, ARE WE? I MEAN, WHY DO YOU BRING THAT UP? WHAT ENTERPRISE? I DID LOOK AT IT.
WELL, WELL, HE BROUGHT IT UP BECAUSE WELL, WE'RE NOT TALKING ABOUT DOING THAT TODAY.
WELL, THE COURT HAS LOOKED AT IT IN THE PAST.
SO HE'S KIND OF TALKING TO, TO, I'M TALKING INSTEAD BECAUSE THEN WE WOULDN'T DO THIS.
LIKE, THERE'S TWO DIRECTIONS TO GO, RIGHT? ONE IS HAVE OUR OWN FLEET TECHNICIAN, IN MY OPINION, OR GO TO THAT MODEL THAT OTHER PEOPLE ARE GOING TO WITH ENTERPRISE, WHERE YOU DON'T NEED YOUR OWN FLEET TECHNICIANS AND YOU DON'T SERVICE YOUR VEHICLES.
I THINK THAT WOULD BE A HUGE MISTAKE.
AND THEN I WAS JUST GONNA SAY FOR THE, FOR THE AUDITOR, THEN IT BECOMES A FUN, UH, OPPORTUNITY OF FIGURING OUT HOW MUCH IS OIL CHANGES AND TIRES TO PULL OUT OF ALL THESE OTHER BUDGETS AND TO MAKE A BUDGET LINE FOR FLEET AND MAINTENANCE.
THAT BECOMES, UM, A VERY INTENSE EXERCISE THAT I SIGNED BARRY AND COMMISSIONER GOANA AND LISA FOR.
BUT THAT'S JUST SOMETHING ELSE THE COURT HAS TO LOOK AT.
IF WE WENT DRASTICALLY IN THAT DIRECTION.
SO COMMISSIONER STACEY SAID THE WORD TIRES.
I HAVEN'T HEARD YOU SAY THE WORD.
WELL, WE, WE WOULD HAVE TO HAVE A, UH, A LENGTHY DISCUSSION ABOUT THAT.
NOW, UH, TIRES CAN BE PURCHASED AND I BELIEVE ARE PURCHASED OFF-STATE CONTRACT.
YOU CAN HAVE TIRES IN YOUR INVENTORY THAT YOU'RE NOT TECHNICALLY INSTALLING, BUT, BUT YOU HAVE THEM AND IT SAVES YOU FROM GOING AND PAYING STICKER PRICE.
UM, IT'S BECOME, YOU KNOW, BACK IN THE OLD DAYS, YOU JUST HAD COMPLETE SETS OF SPARES ON THE SHELF.
THAT HAS BECOME INCREASINGLY MORE DIFFICULT BECAUSE OF THE TIRE PRESSURE MONITORING SYSTEMS. IT'S NOT AS EASY TO JUST THROW A SECOND SET OF WHEELS AND TIRES ON THERE AND SEND THEM OUT AND THEN TAKE YOUR SPARES AND GET 'EM CHANGED.
SO, AND THEN YOU END UP WITH, YOU KNOW, HOW LONG ARE THEY SITTING ON THE SHELF? ARE THEY GETTING FLAT SPOTS? ARE YOU, ARE YOU ROTATING YOUR STOCK? ALL, ALL THAT KIND OF, UH, THING TO, TO THE POINT OF BUDGETING FOR IT, I WOULD ASSUME AT THAT POINT IN THE WAY I'VE SEEN IT DONE IN THE PAST, THESE THINGS WERE IN AN INVENTORY THAT WERE ISSUED TO THE VEHICLE, TO THE DEPARTMENT.
IT STILL, I MEAN, YOU, YOU PURCHASE THEM IN BULK, UM, BUT THEN IT'S ISSUED TO THE DEPARTMENT.
ARE ARE YOU GOING TO INSTALL THE TIRES? UH, PERSONALLY, I MEAN, I WILL.
ARE YOU HAVING A TECH? SO I'M ASSUMING WE DON'T DO TIRES NOW, WE TAKE IT TO WHEREVER.
WE, WHAT I'M SAYING IS THEY DO HAVE TIRES STORED AND WE WOULD CONTINUE TO STORE TIRES, BUT AT THIS POINT, WITH ONE TECHNICIAN, NO, WE WOULD NOT BE LOOKING AT DOING, UH, TIRE CHANGE.
NOW, IF THERE WAS A FLAT OR SOMETHING LIKE THAT, THAT, THAT NEEDED TO BE HELPED OUT WITH, UH, ABSOLUTELY.
BUT I WAS NOT ANTICIPATING YEAR ONE ON BUYING TIRE CHANGING AND BALANCING EQUIPMENT.
I'M NOT SAYING IN THE FUTURE THAT THAT ISN'T A BAD IDEA, JUST WITH ONE PERSON.
[00:55:01]
ON WHAT WE WERE LOOKING AT YEAR ONE.UM, THIS IS A, THIS IS A BIG ASK WHEN YOU TAKE INTO ACCOUNT THE EQUIPMENT AND, AND, AND THE LOADED SALARY.
SO I DON'T WANT TO, UH, MAKE IT EVEN MORE HEAVY UNTIL WE SEE, YOU KNOW, IF YOU'RE ONE, THIS PERSON'S SO BUSY THAT THEY CAN'T GET EVERYTHING DONE, UM, WE, WE WOULD OBVIOUSLY BE ASKING FOR A SECOND PERSON IF YOU'RE ONE, THEY'RE LIKE, MAN, I GOT TONS OF TIME.
THEN YEAH, NEXT YEAR I WOULD BE SAYING, HEY, WE NEED, WE NEED THE EQUIPMENT TO, TO DO THIS.
YOU'VE GIVEN US OBVIOUSLY THE PROPOSED SALARY, AND I KNOW THAT WE CAN, UM, CAMIE WILL BE HAPPY TO HELP US WITH THE FULLY LOADED AND EVERYTHING, BUT LET'S TALK ABOUT WHAT THE OTHER COST WOULD BE IN REGARDS TO ALL OF THE, THE EQUIPMENT YOU'RE GOING TO NEED.
AND IT'S GONNA BE IN YOUR CAPITAL OUTLAY, WHICH IS THE NEXT FORM THAT YOU HAVE.
I WAS THINKING THAT MIGHT BE A KEN.
UM, SO THAT THE VEHICLE AT THE TOP OF THAT LIST IS, IS A DIFFERENT VEHICLE THAT MM-HMM
THAT WAS SURPLUS TO US FROM ROAD AND BRIDGE FIVE OR SIX YEARS AGO.
UM, SO IT, IT'S, IT'S A DUE REPLACEMENT.
HAVE THE INFORMATION FOR IT THERE.
THOSE OTHER THINGS, YOU KNOW, VACUUMS, WE PRETTY MUCH ROTATE THOSE OUT.
UH, THEY, YOU KNOW, THEY, THEY HAVE A LIFECYCLE.
UM, DESKTOPS WERE RECOMMENDED BY IT.
THE THINGS FOR THIS SPECIFIC PERSON, THE TWO POST LIFT, UH, $14,500, THAT'S ALSO SOME OTHER EQUIPMENT FOR OIL CHANGES.
UM, THAT'S THE FIRST ROUND OF, OF OIL FOR THE THREE VISCOSITIES THAT ARE MOST COMMON IN OUR FLEET.
UM, NOT SAYING THAT OCCASIONALLY WOULDN'T HAVE TO ORDER SOME STUFF OFF THE SHELF, BUT FOR THE MOST PART WE WOULD BE COVERED.
AND THEN THE EMISSIONS TEST EQUIPMENT, UM, THAT THE STATE REQUIRES TO, TO DO THE EMISSIONS TESTING.
AND THEN THAT PERSON, IF THEY DID NOT ALREADY HAVE THAT CERTIFICATION, WOULD JUST NEED TO TAKE A CLASS TO, UH, GET THEIR INSPECTOR'S CERTIFICATION, WHICH IS NOT AS SOUGHT AFTER AS IT USED TO BE.
IT'S WORTHLESS UNLESS YOU'RE IN A MISSIONS COUNTY.
I'M, I'M GONNA HAVE TO LEAVE AT 10 O'CLOCK.
DO YOU WANT TO TAKE A, A QUICK BREAK? UH, IT SEEMED LIKE IT'D BE A GOOD TIME BEFORE WE GET INTO THE MEAT OF THE CAPITAL PROJECTS.
SO LET'S GO AHEAD AND, UH, WE'RE GONNA TAKE A 10 MINUTE BREAK.
WE'RE STILL ON THIS, WE'RE STILL ON THE ISSUE OF THE CARS.
THE NEW, NEW NEW PERSON FOR THE VEHICLES.
CAN I ASK YOU THIS, BARRY? UH, FEW QUESTIONS.
FIRST OF ALL, HOW MANY CARS DO WE HAVE IN THE FLEET? I KNOW YOU, SOMEBODY GAVE ME THIS NUMBER, UH, ONCE BEFORE.
I THINK IT'S 75 AT THE SHERIFF, IS THAT RIGHT? 182 TOTAL.
SO EVERY CAR NEEDS AN OIL CHANGE TWICE A YEAR AT LEAST, RIGHT? ASSUMING IT, I MEAN, WE COULD HAVE, I THINK SOME OF THE PATROL VEHICLES MAY BE MORE, BUT MAYBE YOU, PROBABLY SOME SAY AVERAGE, SOME ARE ONLY ONE YEAH.
SO JUST, JUST USING NUMBERS AND I'M NOT TRYING TO COME TO A CONCLUSION.
I'M GONNA COME TO WHERE I ASK YOU TO BRING BACK SOME WORK.
SO EVERY CAR NEEDS AN OIL CHANGE TWICE A YEAR.
I DON'T KNOW HOW LONG IT TAKES TO DO AN OIL CHANGE.
PROBABLY 45 MINUTES TO AN HOUR.
SO MY POINT IS LET'S START THINKING THROUGH THIS AND, AND I WOULD LOVE IT IF YOU COULD GET US BACK INFORMATION ON WHETHER OR NOT THIS MAKES FINANCIAL SENSE.
BECAUSE TO ME, THIS SEEMS TO SOME EXTENT LIKE A MATH PROBLEM.
MY INITIAL REACTION IS I LOVE THIS IDEA, BUT I DON'T WANNA CREATE, AS I THOUGHT I THINK COULD HAPPEN VERY EASILY.
WHAT YOU SAID IS NEXT YEAR, WELL, WE REALLY NEED TWO PEOPLE.
PEOPLE, RIGHT? AND NOW SOMEBODY WANTS TO DO TIRES, AND SO WE'RE GONNA BRING THAT IN AND, YOU KNOW, GOES ON AND ON AND ON.
YOU KNOW WHAT I MEAN? SO I THINK THE MATH THAT YOU WERE HEADED ON, WE, WE HAVE, WE HAVE DONE AS THE COMMITTEE, I, I, I THINK THAT WAS AROUND TWO OH CHANGES A DAY.
WHEN YOU LOOK AT THE HOLIDAY SCHEDULE AND WHEN THEY WOULD ACTUALLY BE HERE IS IS WAS BASED ON, YOU KNOW, LIKE A QUARTERLY REPORT OF, OF SAID OIL CHANGES.
SO, UM, THAT IS, ISN'T THAT WHAT WE DISCUSSED? IT IS THAT, AND THE MAIN SAVINGS AREN'T COMING FROM OIL CHANGES OR
[01:00:01]
EVEN SOME OF THIS SIMPLE, UH, MAINTENANCE.THE, REMEMBER THE MAIN FINANCE, AND WE'LL PUT THIS TOGETHER, BUT THE MAIN SAVINGS, REMEMBER, ARE COMING FROM THE 10 VEHICLE ROTATION, UH, OF $3,000 ON IT.
AND THAT COST WILL KEEP INCREASING.
IT'S A LITTLE DISINGENUOUS TO SAY IT COSTS US THREE GRAND TO PUT IT ON BECAUSE YOU'RE ALSO BUYING THE EQUIPMENT.
SO IT'S NOT, IT'S NOT THE FULL THREE GRAND WHEN YOU PUT IT ON BECAUSE YOU'RE BUYING THE EQUIPMENT TO PUT ON AT THE SAME TIME.
SO THEY DON'T REALLY CHARGE YOU AS MUCH FOR THAT INSTALLATION.
BUT TAKING IT OFF FOR SURE IS THREE GRAND.
AND SO THAT'S WHERE OUR, OUR SAVINGS IS GONNA COME FROM.
BUT IS IT GONNA PAY FOR THE ENTIRE POSITION? UH, IT'LL BE, IT'LL BE CLOSE.
AND I BELIEVE OUR OTHER MAIN FOCUS WAS BREAKS.
BREAKS, WHICH IS A BIG DEAL IN, IN THE SHERIFF'S OFFICE.
UM, SO, AND ADMISSIONS TESTING, THAT, THAT'S A LOT.
YOU KNOW, HERE IT'S NOT AS BAD SINCE OTHER PLACES.
IT'S, IT'S, IT'S DIFFICULT TO FIND A PLACE TO DO THAT.
AND SOMETIMES THAT CAN, CAN BE A, A WAITING, UM, FOR THE VENDOR.
AND, AND THAT'S THE OTHER THING WE WERE TRYING TO AVOID WAS A LOT OF WAITING TIME.
BUT THERE IS GONNA BE SOME WAITING TIME ANYWAY.
WE, WE ARE GOING TO BE, THE SUCCESS OF THIS POSITION WILL BE VERY DEPENDENT ON THE COOPERATION OF THE DEPARTMENTS THAT HAVE VEHICLES.
IF THEY WILL ADHERE TO SCHEDULES AND, AND COME IN WHEN THEY'RE SUPPOSED TO.
IF WE HAVE LOTS OF VEHICLES SHOW UP AT ONE TIME AND THE PERSON CAN'T ACCOMMODATE THEM, THERE'S A GOOD CHANCE THAT THOSE, UH, DEPARTMENTS WILL SAY, WE WOULD JUST RATHER DROP OUR VEHICLE OFF AT OUR DISCRETION AND PICK IT UP WHEN WE WANT TO.
SO, SO THERE'S SOME THINGS OUTSIDE OF OUR CONTROL AS FAR AS WHAT OTHERS WILL DO.
UM, BUT I I, I THINK IT'S BETTER CARE OF OUR ASSETS WITH, WITH US HANDLING THEM AND MORE EFFICIENT IN, IN THE LONG RUN.
WELL, AND LIKE I SAY, I REALLY LIKE THIS IDEA, BUT I DON'T WANNA MAKE A DECISION THAT FIVE YEARS WE LOOK BACK AND SAY, YOU KNOW, THIS IS REALLY COST US A LOT OF MONEY,
AND THEN YOU GOTTA DO BREAKS EVERY YEAR.
AND ALL OF THIS STUFF ADDS FOR 180 CARS.
I COULD EASILY SEE ONE PERSON CAN'T DO IT.
AND THEN DO YOU NEED A MANAGER AND A SUPERVISOR? AND THEN, UH, IT GOES ON AND ON.
BUT IF IT ALL MAKES FINANCIAL SENSE, I'M STILL IN LOVE WITH THIS IDEA.
SO MAYBE IF YOU COULD DO SOMETHING, I KNOW IT'LL BE EASIER FOR FRANK AND THE AUDITOR WHEN THEY COME UP WITH THEIR FIRST DRAFT OF THIS, IF YOU, IF THEY HAVE INFORMATION THAT SHOWS THEM THAT THIS IS A FINANCIALLY SUCCESSFUL DECISION.
A AND I HEARD YOU A, THE QUESTION ASKED THAT YOU'VE ALREADY LOOKED AT ANOTHER COUNTY OR MUNICIPALITY THAT IS UTILIZING THIS.
I THINK SOMEONE ASKED THAT QUESTION TO VERY WHILE AGO.
I ASKED, HAS HE EVER BEEN ASSOCIATED OR WORKED WITH A MUNICIPALITY THAT CHANGED OUT LAW ENFORCEMENT VEHICLES? AND THE ANSWER IS YES.
WE JUST, THAT, THAT'S WHAT I WAS TRYING TO GET TO.
UM, I HAVE ONE LAST QUESTION ON THIS AND ANYBODY ELSE CAN JUMP IN HERE TOO, OR TWO QUESTIONS ACTUALLY.
HAVE WE FIGURED OUT HOW WE'RE GONNA GET RID OF ALL THE OIL AND YES.
THAT, THAT PORTION OF IT IS THE OIL, IF IT'S CLEAN OIL, THEY, THEY JUST TAKE THAT, UM, THERE IS A CHARGE FOR, UH, OIL FILTER DISPOSAL.
UH, IT IS, IT IS A, NOT A LARGE AMOUNT.
UM, IT'S LIKE, I DON'T KNOW, $50 PER BARREL THAT THEY COME AND, AND PICK UP WHEN, WHEN YOU NEED IT PICKED UP.
SO, UH, YEAH, WE, WE HAVE HAD THOSE DISCUSSIONS ALL WITH THE, THE COMPANY THAT IS HANDLING THE OIL.
AND THEN SOMEBODY SAID SOMETHING THAT, UH, BOBBY, I THINK IT WAS YOU THAT MADE ME THINK THIS IS AN INTERESTING ISSUE YOU SAID WE HAVE WHILE WE ARE, WE'RE ROTATING CARS IN, WE GOT 'EM WAITING THERE AND THERE'S A COUPLE MONTHS WHILE THEY'RE THE, WE'RE INSURING TWO VEHICLES IS WHAT CAUGHT MY INTEREST.
'CAUSE THE JUDGE AND I WERE JUST TALKING ABOUT INSURANCE.
BUT, UM, SO IS, DO WE REALLY INSURE A VEHICLE AS WE'RE WAITING FOR IT TO BE SCRAPPED? YES.
WE KEEP LIABILITY ON, YEAH, WE KEEP LIABILITY.
IS THAT ALL WE HAVE? IS LIABILITY ON THE CERTAIN UNIT MICROPHONE ON THE VEHICLES?
[01:05:01]
OR DO WE HAVE A BROADER INSURANCE PACKAGE? WE HAVE FULL COVERAGE ON THE VEHICLES THAT ARE IN USE, BUT IF THEY'VE BEEN SURPLUS BUT NOT SOLD YET, WE DO KEEP LIABILITY ON IT JUST IN CASE SOMEONE COMES.SO AT LEAST THE INSURANCE, WE WERE RATCHETING IT DOWN SO WE'RE NOT SPENDING YES, CORRECT.
ON A CAR WE'RE GONNA THROW AWAY ANYWAY.
ANY OTHER QUESTIONS Y'ALL FOR BARRY ON THIS ISSUE? OKAY.
UM, LET'S MOVE ON THEN, BECAUSE THE NEXT THING I SEE ON YOUR AGENDA IS ABOUT $2.7 MILLION IN CAPITAL IMPROVEMENTS.
AND I WAS WONDERING, HAVE YOU, ARE YOU PLANNING ON FLOATING BONDS TO DO THIS? AND BY THE WAY, JUST FOR THE RECORD, LET ME JUST SAY HOW MANY COMPLIMENTS THAT I'VE HEARD FLOATING AROUND THIS OFFICE ABOUT THIS BISON, YOU REFERRED TO MULTIPLE, MULTIPLE COMMENTS ABOUT WHAT A GREAT ADDITION THAT IS TO THE COURTHOUSE.
DID DID THEY HAVE A CHOICE? EXCEPT OF COURSE.
I MEAN, OF COURSE YOU THINK ANY OF THEM ARE GOING TO TELL YOU THEY DON'T LIKE IT.
ALRIGHT, BARRY, LET'S TALK ABOUT YOUR CAPITAL IMPROVEMENTS.
ALRIGHT, STARTING OFF, UM, WE HAVE PLANNING FOR THE NEW COURTHOUSE, UM, DISTRICT ATTORNEY, SOME, UH, CHANGES WE'RE LOOKING AT IN THE ROTUNDA AND THE LIGHTING PROGRAM REPLACEMENT.
SO IF YOU'LL REMEMBER BACK TO, UH, APRIL 8TH, 2025, THIS COURT DIRECTED ME TO, UM, WORK WITH PARK HILL FOR A COUPLE OF PROPOSALS.
THE, UH, ADULT PROBATION FACILITIES AND THE LIBRARY FACILITY UPDATES.
UH, THOSE ARE ALL EARLY ON IN, IN THIS CAPITAL IMPROVEMENT FORM HERE.
UM, I'D LIKE TO START WITH THIS NEW COURTHOUSE ONE, UM, WITH TALKING COMMISSIONER ALANA AND COMMISSIONER STACY.
IT WOULD BE OUR RECOMMENDATION THAT WE TACKLE THIS ONE IN THIS BUDGET YEAR, IF AT ALL FISCALLY POSSIBLE.
MEANING THE BUDGET WE'RE IN RIGHT NOW, NOT THE BUDGET WE'RE TALKING ABOUT, I HAVE TO PUT IT IN HERE FOR US TO DISCUSS IN, IN CASE WE DON'T, BUT WE NEED TO JUMP ON THIS ONE AS SOON AS POSSIBLE.
FOR THE COURTHOUSE WORK, 284,000, I JUST CALL IT 285.
SO, SO IN THE, IT PROBABLY IN A COURT IN JULY, AFTER I'M OVER THE HURDLE OF GETTING THE SHERIFF'S OFFICE THROUGH THE COURT, I'M GONNA BE BRINGING THIS IN JULY FOR US TO LOOK AT ITEM NUMBER ONE IN THE CURRENT BUDGET WE'RE IN BECAUSE WE, WE NEED A PLAN FOR THE AREA THAT THE AUDITOR CURRENTLY OCCUPIES, THAT THE DISTRICT ATTORNEY NEEDS TO OCC OCCUPY.
AND IF PERSONNEL IS APPROVED, WE'LL HAVE TO HAVE SPACE FOR SAID PERSONNEL.
I DON'T KNOW WHAT HAPPENS IF THAT PERSONNEL IS APPROVED AND WE HAVEN'T DONE THAT SPACE AND THEY OCCUPY IT AS IS.
THEN WHAT DO WE DO WHEN WE START THIS PROJECT? UM, OKAY, WE, WE NEED TO FIND OUT WHAT THAT LOOKS LIKE AND HOW MUCH IT'S GONNA COST IF AT ALL POSSIBLE.
YOU KNOW, IT WOULD BE GREAT TO BE ABLE TO BUDGET FOR THAT PROJECT.
UH, I DON'T, I DON'T KNOW IF IF THAT'S EVEN POSSIBLE, BUT THAT WOULD BE THE GOAL.
THAT WOULD BE THE FIRST THING THAT WE WOULD TACKLE.
UH, THE LIGHTING PROGRAM IS HIGH UP ON THAT LIST TOO.
WE WE'RE, WE'RE TRYING TO ACCOMPLISH THAT.
IN THE NEW COURTHOUSE, ALL OF THE LIGHTS ARE ON A COMPUTER PROGRAM.
THERE'S VERY FEW MANUAL SWITCHES THAT YOU CAN JUST, UM, CHANGE OUT FROM SOMETHING AT HOME DEPOT OR LOWE'S.
AND THAT PROGRAM HAS EXCEEDED ITS LIFE EXPECTANCY, PROBABLY WHAT WE WOULD CALL DESIGNED OBSOLESCENCE.
AND SO NOW WHAT THEY TELL YOU IS, SORRY, WE CAN'T FIX THAT ANYMORE.
YOU HAVE TO REPLACE THE ENTIRE SYSTEM.
SO THAT GETS COMPLICATED IN THAT YOU HAVE A VENDOR THAT DESIGNED THAT, UH, SYSTEM AND THOSE DOCUMENTS ARE, ARE KIND OF THEIRS.
SO IF, IF YOU DON'T USE THAT SYSTEM AGAIN AND YOU'RE GOING TO GO TO A DIFFERENT PRODUCT, WE, WE HAVE TO HAVE A DESIGN FOR THAT.
SO WE'RE, WE'RE ASKING FOR THOSE DESIGN DOCUMENTS IN, IN THIS SO THAT WE CAN GO OUT AND GET A, A PRODUCT TO REPLACE WHAT IS THERE PROBABLY NOT THE SAME PRODUCT THAT WE ALREADY HAVE.
NOW, I DON'T WANT YOU TO MISLEAD, I DON'T WANT TO MISLEAD YOU INTO THINKING THAT WE WILL GET A PRODUCT THAT DOES NOT HAVE DESIGNED OBSOLESCENCE.
[01:10:01]
UM, THAT'S, THAT'S HOW THEY CONTINUE TO STAY IN BUSINESS.HOPEFULLY IT, IT WILL BE A LONG TIME, BUT THAT'S WHERE WE'RE AT.
AND THE GOAL WILL BE TO USE, WE HAD TWO WAYS OF APPROACHING THIS WITH THE, WITH THE THIRD FLOOR BUILD OUT.
THEY COULD NOT TIE THOSE, UH, NEW COURTS AND OFFICES INTO THE EXISTING LIGHTING SOFTWARE BECAUSE IT'S OBSOLETE.
THEY CAN'T GET THE PARTS TO DO THAT.
SO OUR OPTIONS WERE TO GET THE NEW SYSTEM IN AND THEN HAVE IT BROUGHT INTO THAT, OR TO TELL THEM, MAKE SURE YOU PUT IN A SYSTEM THAT WE CAN EXPAND TO THE REST OF THE BUILDING.
AND THAT IS THE APPROACH THAT WE TOOK.
SO NOW WE WILL FOLLOW SUIT WITH WHAT GOES INTO THE THIRD FLOOR AS IT IS BEING FINISHED.
UM, THE ROTUNDA, YOU KNOW, WE'VE DISCUSSED SOME AREAS.
IT, IT CAME UP IN ONE OF YOUR, UH, BUDGET MEETINGS.
I HEARD, I THINK IT WAS THE CONSTABLES ASKING FOR A PERSON AND LOOKING FOR OFFICE SPACE.
AND THERE'S A SPACE AVAILABLE.
SO PART OF WHAT, WHAT WE'RE LOOKING AT IN THE, IN THE ENTRANCE THERE WHERE THERE'S A, A HALLWAY, AN ENTRANCE AND AN EXIT AND THERE'S KIND OF A SECURITY OFFICE, BUT IT'S REALLY TOO SMALL.
WE'RE JUST TRYING TO FIGURE OUT WHAT WE CAN DO TO GET SECURITY A HOME AND TO MAKE THAT, UH, LOBBY AREA, UH, MORE TEMPERATURE CONTROLLED.
SO JUST TO, TO, TO BRING THAT UP, WE ARE THINKING ABOUT WHERE WE CAN DO THAT.
THE, THE BUILDING WAS NOT DESIGNED TO HAVE ANY ADDITIONAL OFFICES SPACE.
UH, ANY VACANCIES, EVERYTHING IS SPOKEN FOR.
SO WHEN WE PUT SOMEBODY THAT IS NOT, UM, IN THAT DISTRICT CLERK, COUNTY CLERK, DISTRICT ATTORNEY, OR THE COURT SYSTEMS, THEY ARE IN TEMPORARY SPACES.
'CAUSE SOMETHING IS DESIGNED TO GO THERE THAT WILL EVENTUALLY BE THERE AND THOSE PEOPLE WILL BE DISPLACED.
SO WE'VE GOT TO FIND A, A PERMANENT HOME FOR SECURITY AND, AND WE LOOK TO DO THAT IN THIS PLANNING.
AND SO THIS WOULD BE PLANS, UM, IN A A I KNOW JOHN AND BOBBY, YOU GUYS LOOKED AT THIS A LOT MORE, BUT THIS WOULD BE PLANS THAT WOULD BE, WE WOULD BE LOOKING AT TO DO RIGHT AS SOON AS WE COULD SO THAT WE CAN THEN GET THE CONSTRUCTION GET GOING AS SOON AS WE COULD.
AND I, I, I SUPPOSE AT THIS POINT WE DON'T REALLY KNOW WHERE THAT SECURITY OFFICE WOULD GO ON THE ROTUNDA ROTUNDA.
WE, WE DON'T, WE KNOW THERE'S A LOT OF SPACE.
UM, AND WE ASK PEOPLE THAT HAVE BETTER IDEAS THAN US.
UM, I, I I THINK THERE'S SOME, SOME WAYS TO RECONFIGURE WHAT IS THERE, UM, THAT, THAT MAKE MORE SENSE.
UM, YOU KNOW, WE DON'T LIKE THE, THE BUILDING IS, IS FACING PRETTY CLOSE TO TRUE NORTH AND THE DOORS OPEN AND CLOSE FACING THAT DIRECTION AND THERE'S A LARGE AMOUNT OF AIR GUSTS THAT WE GET IN THERE.
SO WE'RE TRYING TO FIND SOME BETTER WAYS TO POSITION THE ENTRANCE AND EXIT ALTOGETHER.
IT, IT MAY LOOK NOW, I'M NOT SAYING THAT THE FEATURES OF THE BUILDING ARE GONNA CHANGE, BUT HOW YOU ENTER AND EXIT I, I ANTICIPATE WILL CHANGE.
I WANTED TO JUST MAKE SURE YOU BROUGHT THAT UP.
IT'S, WE HAVE A LOT OF TEMPERATURE CONTROL ISSUES AND THE ATRIUM OF THAT BUILDING AND, AND, AND WE NEED TO, TO LOOK AT ADDRESSING 'EM.
AND TO BARRY'S POINT, I MEAN, I DON'T WANNA SAY WE CRIED UNCLE, BUT WE JUST SAID, HEY, WE NEED PEOPLE A LOT MORE QUALIFIED THAT HAVE A LOT BETTER UNDERSTANDING OF WHAT'S GOING ON SO THAT WE DON'T JUST SIT THERE AND JUST START GETTING INTO A, A MONEY PIT SITUATION, TRYING TO FIX SOMETHING WE DON'T QUITE UNDERSTAND.
WE NEED TRAINED PROFESSIONALS TO COME IN AND GO, OKAY, THIS IS WHAT YOU NEED TO DO IN THE ATRIUM.
THIS IS HOW YOU CAN FIX YOUR SECURITY PROBLEM.
THIS IS WHAT YOU NEED TO DO IN THE DA'S OFFICE.
THIS IS HOW YOU NEED TO DESIGN THE LIGHTS.
THEN WE CAN TURN AROUND AND GO, THIS IS WHAT WE'RE GONNA HAVE TO DO TO GET THE NEW COURTHOUSE SITUATED.
THIS IS A BUILDING DESIGNED FOR BUILD OUT.
WE CAN'T PIECEMEAL AND, AND COME UP WITH, YOU KNOW, MAKESHIFT SOLUTIONS THAT IT NEEDS TO BE LIKE WE DID IT ON PURPOSE.
AND BOBBY AND UH, JOHN, YOU GUYS FEEL THIS IS SOMETHING THAT'S PRETTY NECESSARY, RIGHT? BECAUSE WE'RE GONNA SPEND ABOUT $285,000 IN ENGINEERING FEES IF WE GO FORWARD WITH THIS, BUT IT SEEMS LIKE SOMETHING WE WE'RE GONNA HAVE TO DO.
YEAH, I THINK IT'S SOMETHING WE ABSOLUTELY HAVE TO ADDRESS.
THE TEMPERATURE SWINGS IN THAT AREA ARE, ARE, UH, CRAZY, RIGHT? I MEAN, IT'S FREEZING, FREEZING COLD IN THE WINTER THERE.
IT'S UM, IT'S
UM, WE'VE GOTTA FIND SOMEWHERE
[01:15:01]
TO PUT SECURITY AND, AND WE CAN'T MOVE FORWARD WITH THE NEW COURT AND FULFILL ANY REQUESTS FOR ALL THE NEW PERSONNEL THAT MAY COME WITH THE DA.WHETHER OR NOT WE APPROVE ALL OF THOSE OR NOT STILL TO BE DISCUSSED, BUT WE HAVE TO HAVE SOMEWHERE TO PUT THEM.
AND ALL OF THOSE THINGS ARE, YOU KNOW, THAT IS GONNA HAPPEN QUICKLY AND WE HAVE GOT TO ADDRESS THAT, UM, SOONER THAN LATER.
I FEEL LIKE WE'RE A LITTLE BEHIND, UM, AS WELL ON THAT, BUT THAT'S OKAY.
UM, AND YOU KNOW, WE CAN SIT HERE FOR A YEAR AND DISCUSS IDEAS OR WE CAN JUST HIRE PROFESSIONALS AND GET IT DONE, RIGHT.
SO IT'S JUST, DO WE, JOHN, JOHN, I'M SORRY, COMMISSIONER STACY, DO YOU, YOU WERE SAYING THAT YOU'RE GONNA TRY AND GET THIS IN THIS YEAR'S BUDGET? YES.
AND, UM, AS I REMEMBER, THERE WOULD BE ENOUGH MONEY IN OUR REMAINING CONTINGENCY ASSUMING NOTHING BAD HAPPENS.
AND, AND I HAVE NOT HAD ANY TALKS WITH THE AUDITOR'S OFFICE ABOUT THIS DIRECTLY.
SO I JUST WANNA SAY I, THAT'S WHY I, I'VE GOT TO GET OVER THE HUMP WITH THE SHERIFF'S OFFICE THAT IS TAKING ALMOST ALL OF MY ATTENTION WITH THE CONTRACTING AND THE PRICING ON THAT.
BUT WE, WE HAVE THAT KIND OF SET TO COME TO THE COURT PROBABLY JULY 8TH.
SO IT WOULD PROBABLY BE THE LAST COURT IN JULY THE AUDITOR.
AND I'LL GET OUR HEADS TOGETHER.
I, I, I CAN THINK OF A FEW PLACES.
I JUST DON'T WANNA PUT A BUNCH OF IDEAS ON THE RECORD, BUT I DO THINK THAT THERE'S THE ABILITY TO DO IT.
UM, THE BOTTOM LINE IS, IS I THINK WE CAN DO IT.
I'M JUST NOT SURE EXACTLY WHERE I WOULD BE COMFORTABLE AND WHERE LISA WOULD WANNA RECOMMEND, BUT I WOULD BE WORKING WITH THE AUDITOR'S OFFICE TO COME UP WITH A PLAN.
IT WOULDN'T JUST BE, HEY, COME ON, LET'S JUST TAKE IT FROM THIS LINE ITEM.
WELL THAT SEEMS TO MAKE SENSE.
I THINK YOU AND I DID HAVE A CONVERSATION, UH, JUST TO MAKE SURE BEFORE I, UM, SPOKE ABOUT IT.
THAT ANYTHING ELSE ON THAT OR CAN WE KEEP MOVING FORWARD? NO, SIR.
UM, THE NEXT ITEM COMMISSIONERS, ANYTHING ELSE ON THAT ISSUE? ALRIGHT, LET'S KEEP MOVING.
THE NEXT ITEM IS THE, UH, I HAVE A BUDGET NUMBER IN THERE FOR THE LIGHTING PROGRAM BASED ON, UH, SOME PREVIOUS ESTIMATES THAT I GOT.
I, I REALLY HOPE IT'S NOT THAT NUMBER.
THIS IS ANOTHER REASON WHY I, I WANT TO JUMP ON THAT ONE AS SOON AS POSSIBLE.
'CAUSE IT'S VERY POSSIBLE THAT WE CAN GET THAT ACTUAL NUMBER, UM, DOWN TO, UH, A MUCH MANAGE, MORE MANAGEABLE.
BUT KEEP IN MIND THE SIZE OF THAT BUILDING AND HOW MUCH WE'RE CONTROLLING IN THERE.
I MEAN, THIS IS EVERY LITTLE OFFICE, EVERY LITTLE ROOM HAS A DEVICE THAT TURNS THOSE LIGHTS ON AND OFF.
SO IT IT IS, IT IS A LOT OF HARDWARE, UM, THAT HAS TO BE CHANGED OUT.
SO, UM, I REALLY DON'T HAVE, UNLESS YOU HAVE QUESTIONS ON THAT.
WELL, IT SAYS IT'S BASED ON, AND JUST SO EVERYBODY THAT ANYBODY THAT'S LISTENING CAN, CAN KNOW THE, THE AMOUNT THAT'S LISTED THERE IS $827,000, WHICH IS A TON OF MONEY UHHUH.
AND IT SAYS IT'S BASED ON A PREVIOUS ESTIMATE.
SO WHERE, WHAT, WHO, SO I WENT TO THE VENDOR THAT ORIGINALLY DID THE BUILDING, UM, WHICH THEY ARE ON A PURCHASING COOPERATIVE.
SO THEY WERE ABLE TO PRICE ME THE, THE HARDWARE AND SOFTWARE IT HAS TO BE INSTALLED BY SOMEONE ELSE THAT'S SOMEONE ELSE'S, THEY'RE USUALLY, UH, ELECTRICIANS THAT AREN'T, AREN'T USUALLY ON PURCHASING COOPERATIVES.
SO THAT PORTION OF THE JOB HAS TO BE BID OUT.
UM, 'CAUSE IT IS GOING TO BE OVER OUR THRESHOLD.
UH, RECEIVE SOME, SOME INFORMATION THAT EITHER I MISUNDERSTOOD OR WAS BAD INFORMATION.
THE, THE CONTRACTOR THAT ORIGINALLY INSTALLED SAID SOFTWARE GAVE ME A PROPOSAL AND THAT'S WHERE THAT NUMBER CAME FROM.
IT, IT JUST, IT SEEMS REALLY BIG.
AND DESIGNED OBSOLESCENCE IS A GREAT BUSINESS MODEL.
AND WE'RE THE CONSUMER AND WE'RE THE CONSUMER.
UM, SO, AND, AND WHAT HAPPENS, YOU KNOW, OBVIOUSLY WE DON'T KNOW HOW MUCH MONEY WE'RE GONNA HAVE NEXT YEAR.
SO WHAT HAPPENS IF WE DON'T DO THIS? DOES IT PUT US IN ANY OPERATIONAL JEOPARDY WHEN YOU DRIVE BY THE, THE BUILDING AT ANY GIVEN TIME AND YOU KNOW THAT IT'S UNOCCUPIED AND YOU SEE A LOT OF LIGHTS ON? THAT'S THE WHY.
AND WHEN WE, YOU KNOW, IT IS INCREASINGLY MORE IN THAT FACILITY THAT, UH, DEPARTMENTS NOTIFY US THAT THEY CAN'T TURN THEIR LIGHTS ON OR THEY CAN'T TURN THEM OFF.
AND SO THAT MEANS THAT WE ARE RESETTING SOME TYPE OF DEVICE TO, TO KICKSTART IT AND AT SOME POINT THAT THAT ENDS AND IT DOESN'T WORK.
AND THEN, YOU KNOW, WE'RE JUMPING THROUGH HOOPS TO TRY TO FIGURE OUT WHAT TO DO.
[01:20:01]
IT'S A CAN THAT WE'VE KICKED AND I DON'T THINK WE GOT ANY MORE CAN ANYMORE.I DON'T KNOW WHICH WAY TO LOOK AT.
SO IT IS THE NEXT STEP TO JUST START IS JUST TO GET BIDS FOR IT.
OR DOES THIS, WE NEED DESIGN DOCUMENTS.
THAT'S WHAT I WOULD THINK THAT THAT'S, THAT'S WHERE WE'RE AT.
THERE'S, WE, WE'VE, UH, LOOKED AT SOME OPTIONS SINCE WE HAVE A CONTRACTOR THERE IN THE FACILITY.
WE HAVE HAD DISCUSSIONS WITH THEM ABOUT OUR OPTIONS.
WE HAVE AN OWNER'S REP ON THE THIRD FLOOR PROJECT THAT WE'VE HAD SEVERAL CONVERSATIONS WITH.
I DIDN'T FEEL LIKE WE COULD, UM, NOT GET THIS IN THIS PROPOSAL.
IF WE DO FIND ANOTHER WAY BETWEEN NOW AND THEN, IT WOULD JUST BE SOME SAVINGS ON THIS PROPOSAL.
HOW MUCH ARE THE DESIGN DOCS THAT IS BUILT INTO THE PROPOSAL FROM PARK HILL THAT WE JUST DISCUSSED? OKAY.
I CAN'T, SO THAT'S PART OF THE 284,000, RIGHT? I DON'T KNOW EXACTLY WHAT PORTION IT WOULD BE OF, OF THAT PROPOSAL, BUT THE DESIGN DOCS ARE NOT IN THE 827,000.
PLANNING FOR IT'S SCARY ADULT PROBATION.
YOU GUYS ARE AWARE OF THE CURRENT FACILITY.
UM, THE BUILDING NEXT TO IT I BELIEVE IS BEING REFURBISHED.
UH, I, I, YOU KNOW, DON'T KNOW THE, THE CITY'S PLANS FOR THEIR BUILDING.
UM, OURS IS RIGHT IN BETWEEN THERE.
UM, I THINK YOU ALL RECEIVED A, AN EMAIL FROM, OR, OR COMMISSIONER ALANA CERTAINLY DID FROM, UH, THE DIRECTOR OF ADULT PROBATION THAT, YOU KNOW, THEY'RE NO LONGER ABLE TO USE WHAT USED TO BE HELPING HANDS.
'CAUSE IT'S A CONSTRUCTION SITE FOR PARKING, WHICH IS WHERE THE MAJORITY OF THEIR OVERFLOW PARKING WAS GOING.
WE'VE EITHER GOT TO, UH, COME UP WITH MORE PARKING, YOU KNOW, TAKING OUT THE AREA IN THE BACK AND, AND ACTUALLY CONVERTING IT TO PROPER PARKING IS AN OPTION.
UM, YOU KNOW, THAT BUILDING HAS BEEN REPURPOSED SEVERAL TIMES.
IT WAS A POST OFFICE BUILT IN 68.
UM, IT EVENTUALLY BECAME A CITY AND COUNTY VENTURE AND, UH, WAS, YOU KNOW, UH, DIFFERENT THINGS.
AND NOW IT IS OUR ADULT PROBATION AFTER BEING A LIBRARY.
W WHICH THERE WASN'T A, A PROPER DESIGN DONE TO CONVERT IT FROM THE LIBRARY.
THAT THAT WAS DONE INTERNALLY WITH THE PROBATION, UH, WITH, WITH ADULT PROBATIONERS.
SO, YOU KNOW, THE OPTIONS ARE, ARE LIMITED.
UM, WE, WE'VE LOOKED AT SOME SPACE OUT AT, AT, AT A ROAD, AT ROAD BRIDGE THAT WE THINK IS A VIABLE OPTION THAT THE ARCHITECT THINKS IS A VIABLE OPTION.
AND SO THAT IS TO, TO RESEARCH THE VIABILITY OF THAT AND TO DESIGN THAT PROJECT.
AND THAT IS THE $460,241 FROM PARK HILL.
IT'S 80% OF IT, 20% IS TO CONSTRUCT IT TO CONTRACTS AND PHASES, RIGHT? YEAH.
SO WE'RE NOT GONNA SPEND THE 20% UNTIL WE'RE DOING CONSTRUCTION.
SO IF YOU SPEND THE, THE 80%, YOU WOULDN'T HAVE ALL THE DOCUMENTATION THAT YOU NEED TO DO THE PROJECT, BUT YOU WOULDN'T NEED THEIR SERVICES IF YOU DIDN'T DO THE PROJECT.
SO THE 460,000 INCLUDES A PORTION OF THE CONSTRUCTION COST ALSO, IT'S OVERSEEING THE CONSTRUCTION CORRECT.
OVERSEEING CONSTRUCTION POPULATION OF PEOPLE, BUT BETTER THAN BEING IN TOWN.
THE THIS IS, THIS IS FOR WORK THAT THE COURT HASN'T APPROVED YET, RIGHT? I MEAN, WE HAVEN'T MADE A DECISION THAT WE'RE GOING TO DO THIS.
CORRECT? THAT, THAT, THAT IS CORRECT.
SO, SO YOU COULD JUST SAY, I DON'T WANNA SPEND THIS 460,000 DON, WE HAVE TO DECIDE THAT FIRST BEFORE WE SAY LET'S GO GET DESIGN DOCUMENTS FOR 460,000.
HERE, HERE, HERE WE ARE, COMMISSIONER LTI.
THAT, THAT, THAT IS WHAT'S BEFORE YOU.
ALL I CAN DO IS IS WELL COME TO YOU WITH THE AMOUNT THAT IT WOULD TAKE TO, TO DO IT.
UH, AND THEN IT, IT'S ONLY A PROPOSAL.
YOU DON'T HAVE TO TAKE IT IN THAT DIRECTION.
UM, UM, WELL, YOU KNOW, AGAIN, TO ME IT SEEMS LIKE THIS MIGHT BE A GREAT IDEA.
I DON'T KNOW, BUT I THINK WE HAVE TO MAKE A DECISION.
WE REALLY WANNA MOVE IN THAT DIRECTION BEFORE WE TALK ABOUT SPENDING THIS MONEY.
IF YOU LOOK AT THEIR PROPOSAL, THE FIRST STEP IS GOING TO BE SCHEMATIC DE DESIGN FOR $67,536.
[01:25:03]
TO ME AT THAT POINT, UM, IF, IF YOU COLLECTIVELY HAD DECIDED TO PURSUE THIS AND YOU DIDN'T LIKE IT, I THINK YOUR SPEND WOULD BE 67,536.WELL, I, I WOULD LIKE TO, I KNOW ONE THING THAT COMMISSIONER, UH, STACY IS REALLY GOOD AT IS ARRANGING TOURS.
UM, AND MAYBE I FEEL LIKE HE COULD ARRANGE A WORKSHOP AND A TOUR SO WE COULD DECIDE WHETHER OR NOT EVEN $67,000 IS A GOOD IDEA AT THIS POINT.
I WILL, WE WILL, WE WILL DO THAT.
BECAUSE ONCE YOU TAKE THIS TOUR, YOU'RE GOING TO REALIZE HOW DISASTROUS THAT BUILDING IS RIGHT NOW.
AND JUST THE PARKING ALONE, WE'RE IN SERIOUS TROUBLE NOW THAT WE DON'T HAVE THE USE OF ANOTHER PARKING LOT.
THIS STILL NEEDS TO COME BEFORE THE COURT.
BUT, UM, YOU KNOW, AS DO SOME OF THESE OTHER PROJECTS STILL NEED TO COME BEFORE THE COURT, FOR THE COURT TO MAKE A DECISION.
AND MAYBE THE FIRST DECISION IS THE COURT ONLY APPROVES THE SCHEMATICS.
I, WHO KNOWS? WE'LL, WE'LL HAVE THAT DISCUSSION, UM, IN A COURT DATE SOON.
IT WAS JUST THE DIRECTION OF THE COURT TO PURSUE THE PROPOSALS.
AND, AND THIS GOES INTO WHAT IS THE RIGHT WAY TO DO IT? THE RIGHT WAY TO DO IT IS YOU PUT IT ON THE LIST.
IF THE COURT SAYS, I WANNA START, KEEP LOOKING AT IT, WE KEEP LOOKING AT IT.
I MEAN, THAT, THAT'S, THAT'S KIND OF THE HARD PART.
IT'S NOT YOU, YOU CAN SIT THERE AND GO, WELL, WE HAVEN'T DISCUSSED.
NO, WE HAVEN'T DECIDED, BECAUSE UNTIL YOU SEE THIS $460,000 SITTING ON THIS PIECE OF PAPER, WE HAVEN'T DISCUSSED ANYTHING.
BUT, BUT I WILL SAY THAT, THAT THERE IS A COMMITTEE AND, AND I JUST WANNA GIVE SOME FRAMEWORK TO, TO PEOPLE LISTENING OR, OR ANYONE THAT'S PAYING ATTENTION.
THERE IS A COMMITTEE THAT WAS FORMED IN JANUARY CALLED THE FACILITIES COMMITTEE COMMISSIONER GOLAN AND I SIT ON THAT COMMITTEE.
SO ONE OF THE THINGS WE LOOK AT IS FUTURE FACILITIES PLANNING, CURRENT FACILITIES PLANNING, AND WE WORK WITH, UH, WE, WE WORK WITH BARRY ON ALL THAT.
SO THAT'S WHERE THIS COMES FROM.
SO THIS DOESN'T JUST LIKE COME OUTTA NOWHERE.
WE JUST START LOOKING AT WHAT IS THE NEXT DOMINO, ASSUMING WE CAN GET THE SHERIFF'S OFFICE DONE AND WE CAN GET THE ANNEX DONE, WHAT IS THAT NEXT PIECE? AND THESE NEXT TWO ITEMS THAT WE'RE ABOUTS TO TALK ABOUT ARE WHAT BOBBY AND BARRY AND I HAVE DETERMINED ARE THE NEXT PIECES.
NOW WHAT IS THE ORDER THAT WE TAKE THEM IN? WHAT IS THE TIMETABLE THAT THEY ARE? WE DON'T KNOW.
BUT WHAT WE'RE TELLING YOU IS, IS THAT WE HAVE A LIBRARY THAT WAS BUILT IN 2010, 2008.
WE HAVE A LIBRARY THAT'S BUILT IN 2008 AND WE HAVE AN ADULT PROBATION OFFICE THAT WE'RE ADDING A DISTRICT COURT.
THEY'RE GONNA WANT TO ADD MORE PROBATION OFFICERS.
EVENTUALLY WE'RE GONNA RUN OUTTA SPACE THERE AND WE HAVE A LIBRARY THAT'S GONNA HAVE SOME MAINTENANCE ISSUES.
THESE ARE THE TWO THINGS THAT ARE BUBBLING OVER.
SO ONCE WE SETTLE THE ANNEX BUILDING, ONCE WE SETTLE THE SHERIFF'S OFFICE, THESE ARE THE NEXT TWO THINGS.
AND SO WHAT, AT WHAT POINT DO WE TALK ABOUT IT? AND BOBBY AND I JUST SAID, NOW THIS IS WHEN WE TALK ABOUT IT.
SO, SO WE, WE ARE JUST KIND OF BRINGING THEM UP VIA OUR CONDUIT, WHICH IS OUR LOVELY MAINTENANCE AND OPERATIONS DIRECTOR.
AND THE PLANNING I APPRECIATE, AND THAT'S A REASON YOU TWO GUYS ARE ON THIS COMMITTEE, AND I APPRECIATE ALL THE EFFORT.
BUT, UH, AS FAR AS A BUDGET ITEM, AGAIN, I'M NOT THE ONE THAT HAS THE DUTY TO PREPARE THE INITIAL BUDGET, BUT IT SEEMS PREMATURE.
IT, IT'LL JUST BE PENDING I THINK RIGHT NOW.
OKAY, LET'S KEEP MOVING, UM, TO THE NEXT THING THAT WE ARE, YOU WERE TALKING ABOUT JUST A SECOND AGO, COMMISSIONER STACY, WHICH IS A LIBRARY, UM, BARRY, UH, YES SIR.
THE, AS AS THE COMMISSIONER MENTIONED, THE, THE LIBRARY OPENED IN 2008.
SO THAT, THAT MEANS MOST OF THE SYSTEMS WERE PROBABLY BUILT IN 2007.
UM, WE'RE APPROACHING THE 20 YEAR MARK ON THAT, WHICH IS LIFE EXPECTANCY AND BEYOND FOR A LOT OF THINGS.
WE, WE DON'T WANT TO LET THAT FACILITY DECLINE.
UM, WE SEE IT EVERY DAY AND YOU KNOW, IT'S KINDA LIKE ME.
I SEE MYSELF EVERY DAY AND I LOOK THE SAME, BUT I LOOK AT A PICTURE FROM 20 YEARS AGO AND REALIZE I DON'T LOOK THE SAME
UH, WE, WE WANT TO GET AHEAD OF THAT.
THERE'S, UH, A, A BIG NUMBER IN THERE.
WE HAD TWO OPTIONS THAT WERE DISCUSSED WITH THEM.
YOU KNOW, ONE IS TO, TO REALLY DO A COSMETIC AND MECHANICAL UPDATE OF THE FACILITY THAT DOESN'T GET INTO THE INNER WORKINGS OF WHAT THE LIBRARY DOES AND HOW THEY DO IT.
THAT IS CERTAINLY NOT MY DEPARTMENT.
UM, BUT WE, WE DID MEET WITH MARCINE AND DISCUSS THIS WITH HER AND ASKED IF, IF SHE WAS OPEN TO MEETING WITH A LIBRARY CONSULTANT THAT DOES SPECIALIZE IN THAT AND THAT IS WHAT THEY DO.
AND SHE WAS OPEN TO THAT AS LONG AS THAT WAS THE TRUE CASE.
[01:30:01]
INVOLVE PEOPLE THAT AREN'T LIBRARY SPECIALISTS.SHE DOESN'T WANT TO MEET WITH, UH, SOMEONE WHO SPECIALIZES IN BUILDING COURTHOUSES.
UH, SHE WANTS IF THEY'RE, IF THEY'RE SPECIALTY IS LIBRARIES, SHE IS OPEN TO TO DOING THAT.
BUT WHEN YOU SAY OPERATIONS, THIS IS FOR HOW YOU RUN A LIBRARY FOR THE FUNCTIONS THAT YOU HAVE IN THAT LIBRARY AND, AND LAYOUT THE DISCUSSIONS YOU HAD YESTERDAY ABOUT, UH, STUDY ROOMS. AND DO, DO YOU CONTINUE TO HAVE STUDY ROOMS? DO YOU HAVE MORE STUDY ROOMS? DO OKAY, BUT THAT'S NOT IN THIS BUDGET ITEM WE'RE LOOKING AT.
WHERE IS IT FOR THE BIG, FOR THE BIG NUMBER? LIBRARY NEEDS ASSESSMENT.
SO THAT'S THE $75,000 YOU GOT ITEMIZED FOR NEEDS ASSESSMENT.
IS THAT RIGHT, BARRY? ONE SECOND.
BUT YEAH, WHICH, AND THAT KIND OF, THAT'S WHEN I LOOKED AT THIS, THAT'S KIND OF MAKES SENSE TO ME.
WELL MAYBE THIS YEAR WHAT WE LOOK AT IS BUDGETING THAT RIGHT.
INSTEAD OF BUDGETING 10 TIMES THAT.
AND THAT'S KIND OF LIKE THE OTHER PROJECT IS WHAT I'M TALKING ABOUT IS, IS I'M GONNA BRING THIS, I'M GONNA BRING THESE ALL TO THE COURT SO WE CAN DISCUSS SOON AND THEN SEE WHAT THE APPETITE IS.
MAYBE WE ARE ONLY TALKING ABOUT, UM, SCHEMATICS ON SOME OF THESE THINGS.
MAYBE WE'RE ONLY TALKING ABOUT A NEEDS ASSESSMENT AT THE LIBRARY.
BUT WE NEED TO KNOW KIND OF THAT BEFORE WE DECIDE WHERE TO GO WITH WHAT WE'RE REQUESTING IN THE BUDGET.
NO, AND THAT, AND THAT KIND OF MAKES SENSE TO ME BECAUSE YOU'RE RIGHT, IT IS ALMOST A 20-YEAR-OLD BUILDING AND WE KIND OF ALL GET STUCK IN OUR RUTS AND WE LOOK AT IT AND, UH, I GET ALL THAT AND I CAN SEE IF WE DID A NEED, BECAUSE FRANKLY IF WE SAID LET'S DO THIS NEXT YEAR, WE COULDN'T GET IT DONE NEXT YEAR ANYWAY.
SO LET'S MAYBE LOOK AT THAT, SEE HOW THIS IS A CAPITAL CAMPAIGN POTENTIALLY INVOLVING FRIENDS OF THE LIBRARY AND SOME OTHER THINGS TOO THAT WE HAVE TO REALLY THINK THROUGH.
WE'RE WE'RE TRYING TO BE READY FOR YEAR 20.
WE'RE TRYING TO GET PREPARED TO BE IN ACTION IN 2028.
THAT IS, THAT IS WHERE WE WERE HEADED WITH THIS ONE.
SO, UH, IT WAS THE STARTING, WE, WE CAN'T START IN 2028 AND
I THINK, I THINK YOU'RE DOING THE, THE RIGHT THING.
I LIKE THAT, THAT, THAT, WELL THE COMMISSIONERS ARE ALSO PUTTING THIS TOGETHER FOR US.
I MEAN, WE'VE GOT A LOT OF DISCUSSIONS, BUT IT DOESN'T NECESSARILY MEAN THAT IT'S GONNA BE ON OUR 20 FY 26 BUDGET FROM NOW.
WE MIGHT THINK, YOU KNOW, WE WANNA DO A, B, AND C AND LET'S LIMIT THE SCOPE OF OUR DESIGN TO THAT AND GO FORWARD.
SO, UM, ANYBODY ELSE GOT ANYTHING ON THE LIBRARY? THE THOSE THREE PROPOSALS ARE, UH, DIRECT, DIRECTLY RELATE TO, UH, THE STRATEGIC GOAL NUMBER TWO IN THE STRATEGIC PLAN.
WELL, SOMEBODY WHICH I'M IN CHARGE OF, BY THE WAY, POSITION THE COUNTY FOR GOVERNMENT GROWTH.
SOMEBODY BE SURE TO TELL FRANK, UH, OR JUDGE NEW WHEN HE GETS BACK THAT WE JUST SAVED HIM $1.1 MILLION NEXT YEAR.
UM, THE NEXT ONE IS TO REPLACE THE BLINDS AND THE ADULT PROBATION, UH, DIRECTOR'S OFFICE, NEW DIRECTOR, UH, THERE WAS A BUNCH OF OLD VERTICAL BLINDS.
UH, YOU PROBABLY SEE THAT NUMBER AND THINK THAT'S A LOT OF MONEY FOR BLINDS.
THEY'RE LARGE AND COMMERCIAL AND THAT'S, UH, THAT'S WHAT THEY COST.
BUT THIS IS KIND OF ALSO TIED TO THE ITEM NUMBER THREE ABOVE THERE.
AS FAR AS PLANNING FOR ADULT PROBATION FACILITIES.
WELL, I MEAN, I DON'T, I MEAN, WE'RE GONNA, I MEAN HE NEEDS 'EM RIGHT NOW, BUT A YEAR FROM NOW, TWO YEARS FROM NOW THAT THEY MAY NOT BE LOCATED THERE.
BUT IN IN THE MEAN, BUT HE STILL NEEDS 'EM.
AND THAT'S, I GOT ANY QUESTIONS ON THAT? UH, I DON'T THINK SO.
LET'S KEEP, UNLESS SOMEBODY STOPS ME, LET'S KEEP GOING AND GO TO THE, UM, SHERIFF'S OFFICE, OR NO, THE YEP.
WHY HAS THAT GOT NOTHING AND NO AMOUNTS? UH,
SO THIS IS GOING TO WORK IN CONJUNCTION WITH THE, UH, SHERIFF'S OFFICE PROJECT.
WE ARE HANDLING THE ROOF PORTION OF IT, AND WE HAD TO GET SOME DESIGN FROM THE ARCHITECT TO GIVE TO THE ROOFER SO THAT THEY KNEW WHAT
[01:35:01]
UNITS WERE COMING OUT AND SO THEY CAN PATCH BACK WHERE THEY CAME OUT.AND SO WE'VE JUST FINISHED THAT AND THAT ADDED TO IT.
I ASKED HIM TO GIVE ME THE TOTAL DOLLAR AMOUNT.
I'M ANTICIPATING THIS, ANTICIPATING THIS TO BE $350,000 IS WHAT I ANTICIPATE IT TO BE.
I WILL HAVE THAT TO YOU AS SOON AS IT IS IN MY INBOX.
AND THIS IS SOMETHING THAT I'M, I'M ASSUMING WE NEED A NEW ROOF.
SO WE'RE GONNA DO A LOT OF, UH, UH, PENETRATIONS IN THE ROOF CORRECT.
AND THIS WILL BE TIED UP, UH, COMMISSIONER STACY WITH WHAT YOU'RE DOING ON THE SHERIFF'S OR NOT.
THIS IS, THIS IS TWO, THIS IS, THIS IS SEPARATE, BUT WE'RE, WE'RE TRYING TO MAKE SURE THAT THIS JUST GETS FUNDED AND, AND, AND NOT LOST.
BUT, BUT YEAH, THIS WILL BE SOMETHING THAT WILL KIND OF BE IN CONJUNCTION WITH ALL OF THAT.
WE'VE HAD THIS ONE ON, WE'VE HAD THIS MONEY SET ASIDE AND FUND 2 0 2 FOR, FOR TWO YEARS.
SO THERE'S MONEY SITTING IN A FUND SOMEWHERE FOR THIS? YES.
I I BELIEVE IT'S 210,000 THAT WE HAVE SITTING PLUS THE AIR CONDITIONING MONEY THAT WE HAVEN'T.
WE WERE GONNA COMBINE THOSE TWO TO GET THIS DONE.
WHAT WILL HAPPEN TO THE, IT'S IN THE PROJECT.
SO THIS WOULDN'T BE GENERAL FUND MONEY THEN, IS THAT RIGHT, LISA? WELL, THE GENERAL FUND MONEY HAS, HAS FUNDED FUND 2 0 2.
UH, WE, WE, UH, ALWAYS CALLED IT THE SEVERE FUND.
UH, COMMISSIONER S SEVERE CAME UP WITH THE IDEA ABOUT PROBABLY SIX, SEVEN YEARS AGO THAT HE SAID WE SHOULD BE SETTING ASIDE MONEY INTO A FACILITIES IMPROVEMENT FUND.
AND SO THE COUNTY WOULD PUT A HUNDRED THOUSAND, 200,000, YOU KNOW, SET IT OVER INTO FOR, FOR STUFF THAT CAME UP.
AND THEN EVENTUALLY IT STARTED, UH, ACCUMULATING SOME MONEY ON BIGGER PROJECTS.
SO WE HAVE BEEN BUDGETING FOR THAT SHERIFF'S ROOF AND HVAC SINCE FY 23.
GOOD FORWARD THINKING BY YOU AND COMMISSIONER S SEVERE.
SO THAT'S SOMETHING THAT WE COULD DO AGAIN THIS YEAR.
NO, WE COULDN'T 'CAUSE WE GOTTA DO IT AS ONCE WE DO THE SHERIFF'S OFFICE REMODEL.
WE CAN'T DO IT BEFORE THE SHERIFF'S OFFICE REMODELED.
WE HAVE TO WAIT FOR THE SHERIFF'S OFFICE REMODEL TO BE DONE.
UM, THESE NEXT TWO ITEMS, UH, OR, OR IN THE JAIL KITCHEN.
THESE ARE COMMERCIAL APPLIANCES.
AND, AND I WILL SAY THAT I, I HAVEN'T MADE A LOT OF TRACTION.
COMMISSIONER GUANO REQUESTED THAT I SEEK, UH, LEASES FOR THESE.
MOST OF THE FOLKS I'VE TALKED TO ABOUT IT HAVE NOT GOTTEN BACK TO ME IN A, IN A TIMELY MANNER.
BUT WE ARE STILL PURSUING THAT AS AN OPTION.
THESE ARE, UH, PIECES OF EQUIPMENT THAT ARE ONLY A FEW YEARS OLD.
I CAN SEE WHY IT SEEMS RIDICULOUS TO BE REPLACING THEM.
UM, THEY, THEY JUST ARE, UH, UNRELIABLE PIECES OF EQUIPMENT THAT HAVE BEEN UNRELIABLE SINCE THE JAIL OPENED.
UM, WE HAVE FOUGHT AND FOUGHT WITH THEM.
THERE'S NO ADDING TO THE WARRANTY.
THEY'RE BAD PIECES OF EQUIPMENT.
AND, AND, AND, YOU KNOW, AND, AND, AND ARE, ARE WE GOING WITH A DIFFERENT, UH, UH, MANUFACTURER? YES, MA'AM.
UH, YOU KNOW, I I I THINK PROBABLY WHAT WAS PURCHASED AT THE TIME WAS BUDGET FRIENDLY.
UM, AND THESE WOULD BE MORE, UH, THIS WOULD BE, THE LINE IS MORE STANDARD IN, IN THE FOOD INDUSTRY.
AND IS THE WARRANTY A LITTLE BETTER ALSO? I BELIEVE SO.
WELL, WHEN COMMISSIONER GOLAN AND I WERE LOOKING AT IT, WE JUST WANTED TO LOOK AT THE IDEA OF, OF LEASING THIS HEAVY EQUIPMENT.
IT JUST, JUST TO FACTOR THAT INTO YOUR POINT AS A MATH PROBLEM, IS IT BETTER JUST TO GO AHEAD AND LEASE IT? I MEAN, THIS IS RUNNING SEVEN DAYS A WEEK, THREE MEALS A DAY, NO MATTER WHAT.
IT MIGHT BE BETTER TO JUST LEASE IT TO HAVE FIXED COSTS, AND THAT'S WHAT IT COSTS TO OPERATE THE JAIL, PUT IT INTO THE JAIL KITCHEN OR MIGHT NOT.
AND SO THAT'S KIND OF WHAT WE'RE, WHAT WE'RE TRYING TO, TO SORT OUT.
BUT RIGHT NOW IT'S COSTING US A LOT OF MONEY.
THE LAST TIME I, UH, RAN THE NUMBERS ON THE, UH, EXISTING DISHWASHER, THE REPAIR COSTS WERE EXCEEDING $11,000 IN REPAIRS.
AND, AND BEYOND THE DRAIN, IT'S, IT'S THE FACT THAT IT IS NOT USABLE AND RELIABLE.
UH, AND THEN IT'S DOWN A GOOD PART OF THE TIME AWAITING PARTS.
WELL, UH, WELL LET'S GET TOGETHER LATER AFTER THIS AND WE'LL MAYBE, UM,
[01:40:01]
WALK THROUGH A COUPLE OTHER LEASING.UH, COMPANIES THAT WE CAN TALK TO.
UM, AND I'LL HELP YOU WITH THAT BECAUSE, UM, JUST, UH, FROM MY EXPERIENCE, UM, A PLACE THAT DOES THIS KIND OF VOLUME, UH, OF WORK ON THESE, UH, MACHINES, UM, IT'S GENERALLY BETTER TO LEASE, UM, DEPENDING ON, UH, THE LIFECYCLE THAT WE'RE GONNA TURN THESE THINGS.
SO IT'S NEVER A GREAT IDEA TO RUN THESE THINGS ALL THE WAY THROUGH THE WARRANTY AND THEN START REPAIRING THEM BECAUSE ONE, THAT SPECIALIZED REPAIR WORK IS VERY EXPENSIVE AS YOU'VE FOUND OUT.
AND IT NEVER LEADS TO THE EQUIPMENT BECOMING FUNCTIONAL FOR A LONG PERIOD OF TIME.
IT JUST DOESN'T IN THIS INDUSTRY.
SO, UM, SO WE WILL EXPLORE THE, THE LEASE WOULD OBVIOUSLY, UH, GREATLY REDUCE OUR CAPITAL OUTLAY ON THESE THINGS.
UM, BUT DOES THE MATH MAKE SENSE OVER THE COURSE OF ITS HIS, UH, LIFESPAN? WE'LL, WE'LL LOOK AT THAT.
AND I THINK IT'S A GREAT IDEA TO LOOK AT IT BECAUSE THOSE LEASING COMPANIES CAN PROBABLY SQUEEZE MORE MONEY OUT OF THAT, UH, MONEY THAT EQUIPMENT AT THE END OF ITS LIFE THAN WE CAN AGAIN.
SO THAT'S THE NEXT ONE WAS A TILT SKILLET.
AND THEN, UM, STRIPPING AND POLISHING CONCRETE IN ONE AREA OF FAILING EPOXY FLOOR IN JAIL.
UH, WE'RE ABOUT TO DO SOME OF THAT THIS YEAR.
THIS IS, THIS HAS BEEN A PROBLEM SINCE, SINCE THE JAIL OPENED.
UM, WE HAVE FOUGHT THAT, FOUGHT WITH THAT FIGHT WITH, WITH THE, UH, GENERAL CONTRACTOR.
IS, IS THIS REALLY JUST, UM, THE, THE NEXT, THIS AND THE NEXT ONE? ARE THESE REALLY JUST, UH, MAINTENANCE ITEMS? YEAH, THEY, THEY JUST GOTTA DO ALL THE TIME.
UH, THIS ONE SHOULD NOT BE ONCE, ONCE THAT FLOOR IS POLISHED CORRECTLY.
IT, I MEAN, YOU MIGHT HAVE TO BUFFET OR OCCASIONALLY PUT A SEALER ON IT, BUT NO, THIS IS COMING IN WITH, UH, DIAMOND BIT MACHINES AND STRIPPING IT BACK TO BEAR CONCRETE AND POLISHING A FINISH.
WELL, ARE WE DOING THIS BEFORE WE DO THE, THE JAIL REFURBISHMENT? THIS IS IN JAIL.
THIS ISN'T THE SHERIFF'S OFFICE.
IN, IN THE CONSTRUCTION OF THE JAIL, THE, UH, I BELIEVE THE OWNER'S REP AT THE TIME REP, UH, RECOMMENDED THAT WE GO TO THIS FLOORING FOR AN AESTHETIC.
AND, AND IT'S A, IF WE DO THIS, WE WILL FIX THAT MISTAKE.
UM, THE, THE NEXT IS SIMILAR TO THAT.
I, I DON'T, I DON'T THINK THE TYPE OF PAINT THAT WAS USED ON THOSE DOORS WAS THE, WAS THE BEST PICK.
UM, ONCE AGAIN, THAT'S A FINGER POINTING.
WHOSE FAULT WAS IT? DOESN'T MATTER.
REPLACE EXTERIOR DOORS AT THE HISTORIC COURTHOUSE.
SO THE ONE PLANNING THING THAT YOU DID NOT SEE WAS FOR THE HISTORIC COURTHOUSE, BUT EVENTUALLY WE WILL NEED TO DO THAT.
AND THAT MAY BE THE TIME TO DO THIS.
UM, WE, YOU KNOW, FOUND A, A COUPLE OF VENDORS THAT CAME OUT AND, AND LOOKED AT THE DOORS.
WE WERE PRESENTED WITH TWO OPTIONS.
THIS IS THE MORE EXPENSIVE OPTION, WHICH IS TO CONTINUE USING THE SOLID WOOD DOORS.
THE DIFFERENCE IS THESE WOULD, UH, WE WOULD PLAN FOR THEM TO HAVE THE PANIC HARDWARE INSIDE THEM INSTEAD OF BEING, UM, MOUNTED ON THE DOORS LIKE THEY ARE NOW.
THAT IS, IS ONE COMMISSIONER REALLY STRUGGLES WITH THAT, UH, FUNCTIONALITY, UM, AND CALLS MANY TIMES AND CAN'T GET THE DOORS TO SHUT.
UM, UH, SO THIS WOULD, WHO WOULD THAT BE? I, I, I DON'T WANNA SAY, I DON'T WANNA POINT ANYBODY OUT.
I THINK HE MEANT TO SAY ONE FORMER COMMISSIONER REALLY STRUGGLED WITH IT.
SO ANYWAY, THAT, THAT WOULD, WE ALSO HAD THEM QUOTE, UH, AN ALUMINUM DOOR.
IT DOES NOT LOOK LIKE WHAT YOU'RE THINKING.
UM, BECAUSE THAT'S WHAT I SAID TOO.
UH, AND, AND I DIDN'T EVEN CONSIDER IT.
UH, MY WIFE AND I WENT OUT TO EAT AT THE TEXAS ROADHOUSE AND IT FINALLY DAWNED ON ME, THAT'S WHAT THEY'RE TALKING ABOUT.
IT IS A STAMPED DOOR, IT LOOKS LIKE, UH, WOOD GRAIN.
I THOUGHT IT WAS A WOOD DOOR UNTIL I OPENED IT AND LOOKED AT IT.
UM, I DON'T KNOW THAT THAT'S TEXAS HISTORICAL COMMISSION FRIENDLY, BUT THEY WOULD BE REPLACED THIS ONE TIME AND WE WOULD BE DONE FOR A LONG TIME.
[01:45:01]
UH, SOMETHING TO CONSIDER.UM, BUT AGAIN, THIS IS SOMETHING THAT IT WOULD, UM, I WOULD THINK, I DON'T KNOW.
YOU GOTTA ALL THINK, BUT I WOULD THINK THIS IS SOMETHING WE DO MORE WHEN WE DO A BIG REDO OF THIS BUILDING.
I MEAN, I, I DON'T, THIS IS ANOTHER, I, I DON'T KNOW THE DIRECTION THE COURT WANTS TO GO.
UM, I'VE HAD CONVERSATIONS WITH SOME OF YOU AND THOSE CONVERSATIONS WERE VERY DIFFERENT FROM COMMISSIONER TO COMMISSIONER.
SO I, I DON'T KNOW THE DIRECTION OF THE COURT AS A, UH, AS A WHOLE FOR THIS FACILITY.
UM, I KNOW IT'S FUNCTION IS ABOUT TO DRASTICALLY CHANGE WHEN THE TAX OFFICE LEAVES.
SO HOW, HOW IT IS USED MAY CHANGE AS, AS THE ENTRANCE, THE EXITS, ONCE WE DECIDE HOW THAT IS GOING TO BE.
UM, THIS DECISION MAY BE EASIER TO MAKE OR THAT MIGHT BE THE BETTER TIME TO MAKE THAT DECISION.
BUT ALL THAT TO SAY, COMMISSIONER ANA, DO YOU WANNA ADD SOMETHING THERE? NO, I, YOU KNOW, I I I THINK YET TO YOUR POINT, WE STILL NEED TO HAVE THE DISCUSSION OF THE DIRECTION OF THIS BUILDING AS A WHOLE.
I MEAN, IF YOU JUST GO LOOK AT 'EM AND YOU CAN SEE THE OUTSIDE, UM, WHICH ISN'T GOOD FOR ANY SORT OF EFFICIENCY.
OUR, UH, SYSTEM ALREADY STRUGGLES TO COOL THIS BUILDING
I MEAN, I THINK MINE'S BROKEN EVERY OTHER DAY IN MY OFFICE.
UM, SO THE DOORS MAY NEED, MAY NEED TO BE ADDRESSED, UM, SOONER RATHER THAN LATER.
BUT WE STILL NEED TO HAVE A DISCUSSION IN COURT ABOUT WHAT WE ALL THINK THE DIRECTION OF THE BUILDING.
BECAUSE IF WE'RE GONNA EVENTUALLY TRY TO REALLY LIST THIS AS A HISTORIC COURTHOUSE, THEN WE CAN'T PUT ALUMINUM DOORS, UH, THAT THEY WON'T ALLOW THAT.
UM, IF WE AREN'T GONNA REALLY DO THAT, UM, BUT WE'RE GONNA TRY TO MAINTAIN HISTORY, THEN WE COULD DO ALUMINUM DOORS AND MAINTAIN THE HISTORY WITHIN THE WALLS.
UM, JUST NEED TO HAVE A DISCUSSION.
AND AGAIN, THIS IS ONE THING WE HAVEN'T DISCUSSED ON THE COURT.
I MEAN, WE BANTERED AROUND THINGS LIKE LET'S REDO THE FOURTH FLOOR AND STUFF LIKE THAT.
BUT A SERIOUS DISCUSSION ABOUT WHAT DO WE WANNA DO WITH THIS, MY OPINION, YOU'RE RIGHT.
WE MAY NEED TO DO IT SOONER JUST 'CAUSE THE, THE DOORS ARE BAD.
BUT MY OPINION IS THAT'S SOMETHING WE DO WHEN WE MAKE A DECISION ONE WAY OR ANOTHER IF WE'RE DOING ANYTHING BIGGER.
SO, AND I APPRECIATE YOUR, YOU AND AGAIN, YOU, YOU AND COMMISSIONER STACY WORKING ON THIS FACILITIES COMMITTEE.
SO, AND, AND AS YOU CAN TELL, THE PANIC BARS WERE NOT DESIGNED TO BE ON THESE DOORS.
THAT, THAT WAS A PRODUCT OF COVID WHEN WE WERE ALLOWING PEOPLE INTO THE BUILDING AND WE NEEDED, AND, AND THROUGH ONE CONTROLLED ENTRANCE.
AND SO WE CAN'T BRING THEM INTO A LOCKED BUILDING THAT THEY CAN'T GET OUT.
SO WE, WE NEEDED THOSE PANIC BARS SO THAT THE DOORS WERE LOCKED ON THE OUTSIDE, BUT THEY, THEY COULD USE THEM AS A, AS A MEANS OF EGRESS.
UH, ITEM, THE NEXT ITEM IS OBVIOUS.
AND SO, I DON'T KNOW IF YOU GOT THE UPDATED, UM, VERSION.
WE DID FIND A VENDOR THAT WAS WILLING TO COMBINE, UH, WASHING THE EXTERIOR OF THE COURTHOUSE WITH WASHING THE WINDOWS.
'CAUSE THEY'RE, THEY'RE GONNA HAVE THE EQUIPMENT OUT THERE TO, TO GET TO IT.
UM, YOU KNOW, THAT EXCEEDS OUR BID THRESHOLD.
SO WE, THIS MAY BE A PROJECT THAT WE HAVE TO PUT OUT, YOU KNOW, FOR A COMPETITIVE BID.
UM, BUT WE ARE GONNA TRY TO COMBINE THOSE, YOU KNOW, THOSE WINDOWS THAT BEGIN TO OXIDATE.
THERE'S, THEY'VE BEEN CLEANED IN THE PAST, BUT THEY'RE ALWAYS CLEANED FROM THE GROUND WITH A POLE.
I MEAN, THIS IS PHYSICALLY TOUCHING EACH WINDOW.
UH, AND, AND WASHING EXTERIOR OF THE BUILDING.
HOW OFTEN DO YOU, DO YOU DO THAT? EVERY COUPLE YEARS.
UM, BECAUSE I KNOW I'VE HAD SOME EXPERIENCE WITH OTHER FACILITIES, COMMERCIAL FACILITIES WHERE THEY TRY TO DO IT EVERY, LIKE, EVERY SEVEN YEARS.
UM, WELL I'LL SAY, I'D SAY EVERY COUPLE YEARS.
IT'S PROBABLY BEEN THREE SINCE WE DID IT LAST.
AND I'VE RECEIVED QUITE A FEW COMPLAINTS SINCE THEN ABOUT HOW THE WINDOWS LOOK.
UM, I, I THINK SEVEN IS, IS IF YOU GO IN SAY, UM, WELL, NOT SEVEN, NOT FOR WINDOW WASHING.
I THOUGHT THE EXTERIOR, I THOUGHT YOU TALKING ABOUT THE WINDOW ABOUT WINDOW POWER WASHING.
I THOUGHT WE WERE YOU'RE TALKING ABOUT THIS, THIS ONE RIGHT HERE.
THIS WOULD BE THE FIRST TIME THIS BUILDING HAS BEEN POWER WASHED SINCE IT WAS BUILT.
[01:50:01]
FOR AREAS THAT WERE REPAIRED.'CAUSE I CAN'T IMAGINE POWER WASHING EVERY NO SIR.
UH, THERE, THERE'S DEBATE ABOUT WHETHER OR NOT TO EV SOME PEOPLE DON'T WANT TO EVER DO IT.
SOME PEOPLE THINK IT SHOULD LOOK LIKE NEW FOR THE REST OF ITS LIFE.
SOME PEOPLE THINK THAT WASHING IT DETERIORATES THE STONE.
IT, NO, I THINK EVERY 10 YEARS IS COMPLETELY, BUT I'M, IS THIS EXTERIOR, UM, POWER WASHING? IS IT FOR, IS IT FOR THE, THE NEW COURTHOUSE OR IS IT FOR THE HISTORIC COURTHOUSE? IT'S THE NEW COURTHOUSE.
WELL, I WANT, I WANT THE HISTORIC COURTHOUSE TOO.
WELL, YOU KNOW, WE HAD IT WASHED JUST ABOUT FOUR YEARS AGO, I THINK.
OH, IT'S NOT GONNA LOOK LIKE IT DID IN 1941.
BUT WE CAN QUOTE THAT IF THAT'S WHAT YOU'D LIKE TO DO.
WELL, I MEAN, I WOULD LIKE IT TO BE QUOTED 'CAUSE WE'VE GOT A LOT OF, I THINK WE'VE GOT A LOT OF, OF THE SAME KIND OF STUFF THAT WHAT WE'RE SEEING HERE ON THE, ON THE NEW ONE TOO.
UM, ALRIGHT, LET'S KEEP MOVING.
WE GOT TWO MINUTES COATED JOINTS AT THE NEW COURTHOUSE.
'CAUSE IT WAS ALMOST A MILLION DOLLARS.
THAT IS SOMETHING THAT WE'LL HAVE TO BE DONE, BUT WE'RE NOT GONNA ASK FOR IT THIS YEAR.
UM, REALLY THE REST OF THESE, OTHER THAN THE LAST ONE, THEY'RE MORE MAINTENANCE ITEMS. UM, STRAPPING PARKING LOTS.
IT'S NOT REALLY BIG, BIG TICKET DISCUSSION ITEMS, BUT THE PARKING AREA AT THE JAIL, THERE'S A KIND OF FENCED IN FIELD THAT THEY HAVE REQUESTED BE MADE INTO PARKING FOR THEIR TRANSPORT VEHICLES.
AND THAT'S THE QUOTE I RECEIVED TO DO THAT.
UH, AND COMMISSIONER STACY AND GOANA HAVE YOU GUYS, IS THIS SOMETHING YOU LOOKED AT ALSO? WELL, WE DID.
UM, BUT IT'S, IT'S KIND OF NOT ON ACCIDENT.
UM, IF THAT MEANS ANYTHING, I MEAN, IT IS SOMETHING THAT WE, THAT WE COULD LOOK AT DOING.
UM, THERE, THERE COULD POTENTIALLY BE OTHER WAYS TO, TO, TO GET AFTER IT IS SOMETHING THAT IS BEING REQUESTED.
I MEAN, IT IS A COMPLETELY USELESS SPOT OF THE FACILITY.
UM, BUT WHEN WE'RE LOOKING AT WHAT WE'RE LOOKING AT, I, I WOULD THINK THAT IT WOULD BE, UH, THERE'S STILL SOME ROAD FOR THAT CAN TO BE KICKED.
I I THINK THE DIRECTION OF THE COMMISSIONERS WAS THAT WE DISCUSS THIS PROJECT WITH OUR ROAD AND BRIDGE AND SEE IF THERE'S, UH, SOLUTIONS IN-HOUSE THAT, THAT COULD BE BETTER SUITED FOR THAT AREN'T PAVING.
BECAUSE I, I THINK WE CAN, I MEAN, IF YOU LOOK AT THE, JUST THE COST BREAKDOWN, I DON'T KNOW THAT IT HAS TO BE PAVED JUST TO PARK VEHICLES.
I MEAN, I THINK ROAD AND BRIDGE MAYBE HAS SOME MATERIAL THAT WE COULD COMPACT AND USE FOR THE TIME BEING INTO THIS AREA TO BE ABLE TO JUST PARK SOMETHING.
AND YEAH, IT, THE, THE NUMBERS $110,000 IS A LOT OF MONEY.
BUT, UM, YOU KNOW, HEY, HERE'S KIND OF THE, MY GENERAL FEELING ON ALL THIS, AND THANK YOU SO MUCH FOR YOUR WORK, BY THE WAY.
YOU, YOU SEEM TO DO AN EXCEPTIONAL JOB.
SO, UM, YOU AND YOUR TEAM ARE REALLY GOOD.
BUT I THINK WHEN WE ALL CIRCLE, WHEN WE LOOK AT ALL THIS, THE NUMBERS CAN GET KIND OF SCARY.
BUT WE ALL KNOW THAT WE'VE GOTTA MAINTAIN OUR PROPERTIES.
IT'S, IT'S JUST OTHERWISE WE'RE WASTING THE TAXPAYER'S MONEY MORE THAN, THAN ANYTHING.
SO WE, WE NEED TO, NEED TO MAINTAIN OUR PROPERTIES.
WE DON'T NEED TO DO ANYTHING THAT'S UNNECESSARY OR OUTTA ORDER, BUT WE GOTTA MAINTAIN THE PROPERTIES.
SO THANKS FOR ALL YOUR WORK AND GETTING THIS TOGETHER AND REALLY ALL YOU DO ON A DAILY BASIS, IT'S, IT'S FABULOUS WORK.
AND, AND, AND I WANNA SAY ANYTHING, HAVE ANYBODY ELSE? STAFF? YOUR STAFF IS GREAT.
ANYTHING ELSE FOR BARRY? UM, HEY, WE MADE IT RIGHT ON TIME, BARRY.
OKAY, WE'RE GONNA TAKE A FIVE MINUTE RECESS HERE JUST TO STRETCH OUR LEGS AND THEN WE WILL GET INTO THE, UH, NEXT ITEM IS THE DISTRICT CLERK.
IS THAT WHAT YOU WANTED
THE PRODUCTION COMPANY THAT'S DOING THE MEETING.
OKAY, WELL AT 1108 I CALL US BACK INTO SESSION AND WE'RE GONNA CONTINUE OUR BUDGET WORKSHOP, UH, WITH, UH, LOOKING AT THE
[01:55:01]
DISTRICT CLERK'S OFFICE.UM, WE'VE GOT ABOUT 50 MINUTES HERE TO DO THIS BEFORE WE BREAK FOR LUNCH.
WILL THAT GIVE YOU ENOUGH TIME? DO YOU THINK? I'M GONNA NEED EVERY SECOND? OKAY.
SHOULD BE DONE PRETTY QUICKLY.
WE SHOULD, SHOULD BE DONE PRETTY.
YOU NEED TO BE EXTRAORDINARILY EFFICIENT.
I'D LIKE TO INTRODUCE LEAH CARLSON, OUR DISTRICT CLERK.
UM, AND SHE HAS PROVIDED YOU ALL SOME PAPERS IN ADDITION TO WHAT YOU HAD IN YOUR BOOK.
SO LEAH, I'LL LET YOU MAKE YOUR PRESENTATION, THEN WE'LL OPEN IT UP FOR THE COMMISSIONERS TO ASK QUESTIONS.
UM, LIKE COMMISSIONER TI SAID, UH, YOU HAVE A LITTLE PRESENTATION BEFORE YOU, AND IF Y'ALL ARE READY, WE CAN JUST JUMP RIGHT IN.
UM, THAT OUTLINES MY FISCAL YEAR 2026 BUDGET REQUEST.
UH, THE FIRST REQUEST IS A NEW DEPUTY KIRK POSITION TO BE ASSIGNED TO THE CIVIL FAMILY DEPARTMENT DEDICATED TO THE COUNTY COURTS AT LAW, AS WELL AS THE STAFF REQUESTED TO SUPPORT THE INCOMING 503RD DISTRICT COURT.
UM, NUMBER TWO IS TO PROMOTE AN EXISTING EMPLOYEE TO THE POSITION OF SUPERVISOR FOR THE CIVIL AND FAMILY DEPARTMENT.
NUMBER THREE IS A FULL-TIME POSITION DEDICATED TO RECORDS MANAGEMENT AND TO BE PAID OUT OF THE DISTRICT CLARK RECORDS MANAGEMENT FUND.
AND THEN THE FINAL ASK IS TO RECLASSIFY THE DEPUTY CLERK JOB GRADE FROM NINE TO 13 AND THE SENIOR CLERK JOB GRADE FROM 13 TO 14.
AND, UM, AS WE GO THROUGH THIS, YOU'LL UNDERSTAND MY LOGIC.
SO ARE YOU ASKING FOR TWO NEW EMPLOYEES, TWO NEW FTES TOTAL? THE, WELL THE TOTAL WITH THE NEW COURT IS GOING TO BE FIVE FROM THE GENERAL BUDGET AND THEN ONE FROM THE DISTRICT CLERK RECORDS MANAGEMENT BUDGET.
BUT, AND THAT'S THE ONE YOU'VE GOT HERE, IS THAT CORRECT OR NOT? AM I MISSING SOMETHING? THERE'S A NEW CLERK FOR THE CIVIL FAMILY DEPARTMENT DEDICATED TO THE COUNTY COURTS AT LAW, AND THEN THE NEW COURT WOULD BRING TWO CLERKS WITH THE CIVIL FAMILY DEPARTMENT AND TWO CLERKS IN THE FELONY DEPARTMENT.
IT'LL MAKE MORE SENSE AS WE GO THROUGH THIS.
I'LL LET YOU CONTINUE AND I'LL SHUT UP.
SO, UM, THE DATA THAT I USE TO DETERMINE STAFF REQUIREMENTS INCLUDES NEW CASE FILINGS, THE TOTAL NUMBER OF E-FILING PROCESS, AND THE NUMBER OF E-FILING PROCESSES, PROCESS PER DAY PER EMPLOYEE.
SO IF YOU'LL FLIP TO THE NEXT PAGE THERE, WE CAN START WITH THE, UM, TOTAL CASES FILED.
UH, YOU HAVE DATA THERE FROM THE PREVIOUS THREE YEARS TO 20 22, 20 23, AND 2024.
AS YOU CAN SEE ON THE LEFT HAND SIDE, THAT'S OUR FELONY CASES AND THEY ARE HOLDING STEADY.
WE'VE SEEN A SLIGHT DECREASE IN THE TOTAL NUMBER OF FELONY CASES FILED THERE.
BUT IF YOU LOOK TO THE RIGHT HAND SIDE, THE, THE CIVIL AND FAMILY CASES, THAT'S WHERE WE'RE SEEING THE SIGNIFICANT INCREASE.
UM, WE'VE HAD OVER THE PAST TWO YEARS AN INCREASE OF APPROXIMATELY 400 NEW CASES IN THE CIVIL AND FAMILY DEPARTMENT.
SO TO KIND OF BETTER UNDERSTAND THE WAY, IF YOU'LL TURN THE PA, THE, THE, UM, STAFF NEEDS OF THE DEPARTMENT.
I'M KIND OF JUST FOCUSING ON THE CIVIL AND FAMILY DEPARTMENT BECAUSE THAT'S WHERE WE'RE SEEING THE NEED.
BUT THE NEXT SLIDE, I'VE BROKEN OUT THE, UM, TOTAL CASE FILINGS BY COURT WITH THE EXCEPTION OF THE COUNTY COURT OF LAW, NUMBER ONE AND NUMBER TWO, I LUMPED THOSE TOGETHER JUST TO ILLUSTRATE THE STAFF ASSIGNED TO THE COURT.
SO I HAVE TWO CLERKS ASSIGNED TO HANDLE THE CASELOAD FOR THE THREE 82ND TWO CLERKS ASSIGNED TO HANDLE THE CASELOAD FOR THE FOUR 39TH, AND THEN TWO CLERKS ASSIGNED TO HANDLE THE CASELOAD FOR BOTH COUNTY COURTS AT LAW.
SO AS YOU CAN SEE THE, UM, FROM THE GRAPH HERE, THE CASELOAD FOR THE COUNTY COURTS AT LAW HAS SEEN THE SIGNIFICANT INCREASE.
THAT'S WHERE WE'RE SEEING THE, THE INCREASE THERE.
SO TO UNDERSTAND WHY THAT'S HAPPENING, YOU HAVE TO GO INTO IT A LITTLE BIT FURTHER AND UNDERSTAND HOW THE CASES ARE, UM, DISTRIBUTED BY CASE TYPE.
SO WHEN THE COUNTY COURT AT LAW TWO CAME ON, THE JUDGES GOT TOGETHER AND COLLECTIVELY DECIDED HOW THE CASES WERE GONNA BE FILED.
SO, UH, FAMILY CASES ARE FILED IN A THREE 82ND DISTRICT COURT, FOURTH, NINTH, BOTH DISTRICT COURTS AND COUNTY COURT AT LAW NUMBER ONE.
SO CIVIL CASES LEVEL TWO AND ABOVE ARE FILED EVENLY WITH BOTH DISTRICT COURTS AND THEN YOU HAVE CIVIL CASES LEVEL ONE AND TAX CASES ARE
[02:00:01]
FILED EVENLY WITH THE COUNTY COURTS AT LAW AND THEN FILING, UM, JUVENILE CASES ARE STRICTLY HANDLED WITH COUNTY COURT AT LAW NUMBER TWO.SO, UM, THE INCREASE THAT WE'RE SEEING IS WITH THOSE CIVIL CASES LEVEL ONE.
THAT'S WHERE WE'RE SEEING THE NUMBERS JUMP UP PRETTY HIGH.
UH, IT'S MY UNDERSTANDING THROUGH THE DISCUSSIONS WITH THE, THE JUDGES THAT THIS FILING IS NOT GONNA CHANGE.
SO ONCE THE NEW COURT COMES ON, WE WILL DISTRIBUTE THE CASES EVENLY, UM, FAMILY CASES EVENLY AMONGST THE THREE DISTRICT COURTS AND THE ONE COUNTY COURT AT LAW AS WELL AS THE, UH, CIVIL LEVEL
THAT'S KIND OF WHERE WE'RE, WE'RE, WE'RE HAVING THE, THE ISSUE THERE, THOSE TWO CLERKS ASSIGNED TO COUNTY COURT AT LAW, NUMBER ONE AND NUMBER TWO, THEY'VE JUST SEEN SUCH AN EXCESS IN THEIR CASELOAD THAT IT'S JUST NOT MANAGEABLE.
SO, YEAH, IT SEEMS TO ME, I'M ON THE JU JUVENILE BOARD OF DIRECTORS, AND IT SEEMS TO ME THAT THE COUNTY, COUNTY COURT LAW TOO, HAS HAD AN INCREASE WITH THEIR JUVENILE CASES AS WELL.
THE NUMBER OF ACTUAL JUVENILE CASES FILED HAS REMAINED STEADY.
BUT IT'S IMPORTANT TO KNOW THAT NOT EVERY SINGLE JUVENILE CASE MAKES IT TO COURT CASE FILING.
SO HER WORKLOAD IS NOT ACCURATELY REFLECTED IN CASE NUMBER FILINGS.
UM, THE FLIPPING OVER TO THE NEXT PAGE IS WHAT I CONSIDER TO BE MORE OF AN ACCURATE READING ON THE DAILY CASE WORD, THAT CASE LOAD THAT THE, UM, CLERKS HAVE TO DEAL WITH.
SO THIS IS THE TOTAL NUMBER OF E-FILING.
UM, ALL ATTORNEYS ARE REQUIRED TO E-FILE THROUGH THE E-FILING PORTAL, UM, E-FILE TEXAS.
AND, UM, OVER THE PAST TWO YEARS, YOU CAN SEE FROM THIS CHART, WE'VE SEEN AN ADDITIONAL 4,000 E-FILING PER YEAR, UM, THAT HAVE SIGNIFICANTLY IMPACTED THE CASE WORKLOAD FOR, FOR THIS DEPARTMENT.
SO, UM, AND THOSE ARE WHAT MOTION FILINGS AND THINGS LIKE THAT, THOSE AREN'T NEW CASES? NO NEW CASES ARE INCLUDED IN THOSE NUMBERS.
THEY ARE INCLUDED IN THE RIGHT, MM-HMM
BUT THE NEW CASES ARE A HIGHLIGHT.
WERE THEY HIGHLIGHTED IN THE, THE PRIOR SLIDE, RIGHT? YES.
SO THE, THESE NUMBERS DO IN, INCLUDE THOSE NUMBERS.
YOUR SUBSEQUENT FILINGS ARE, ARE, THAT'S WHAT THE BULK OF THE, THESE NUMBERS ARE.
SO, UH, AS OF 2024, WE ACCEPTED AND PROCESSED 28,736 E FILINGS.
UM, NEEDLESS TO SAY, WE'RE, WE'RE DROWNING
THE ESTABLISHED NUMBER THAT WE'RE, WE'RE COMFORTABLE WITH FOR THEM TO EFFECTIVELY MANAGE, UM, IS AROUND 10 TO 12.
SO YEAH, WE'RE, WE'RE RUNNING REALLY HIGH THERE TO KIND OF, UM, DEAL WITH THE WORKLOAD SITUATION.
UH, I'LL GUIDE YOU TO THE NEXT SLIDE, WHICH IS OUR CURRENT ORGANIZATIONAL CHART.
UM, I HAVE MY CHIEF DEPUTY WHO DIRECTLY SUPERVISES THE FAMILY DEPARTMENT.
THAT'S THE CIVIL FAMILY DEPARTMENT.
I HAVE A JURY AND A PASSPORT SUPERVISOR, AND THEN I ALSO HAVE A FELONY SUPERVISOR.
THERE ARE SIX CLERKS NOW ASSIGNED TO THE CIVIL AND FAMILY DEPARTMENT.
ONE JURY CLERK, ONE PASSPORT CLERK, AND THEN FOUR FELONY CLERKS.
THE, THE POSITIONS THAT ARE HIGHLIGHTED IN YELLOW ARE THE POSITIONS THAT I'VE HAD TO TAKE ON EXTRA WORK IN ORDER TO MAKE THINGS, UM, WORK OUT.
SO IN ORDER TO GET THE JOB DONE, BASICALLY, IS WHAT I'M TRYING TO SAY.
SO THE CHIEF DEPUTIES HAD TO TAKE ON A FULL WORKLOAD, AND THEN THIS PAST YEAR I HAVE HAD TO ASK THE JURY SUPERVISOR AND THE JURY CLERK TO TAKE ON THE CASELOAD FOR COUNTY COURT AT LAW, TOO, JUST TO PROVIDE SOME TEMPORARY RELIEF TO THAT DEPARTMENT.
FLIPPING TO THE NEXT PAGE IS MY PROPOSED ORGANIZATIONAL CHART, UM, HIGHLIGHTED IN YELLOW, YOU HAVE THE ADDITIONAL CLERK TO CONTINUE TO SUPPORT THE COUNTY COURT AT LAW, AND YOU HAVE THE REQUESTED STAFF
[02:05:01]
TO SUPPORT THE NEW, UH, DISTRICT COURT COMING ON.WHEN WE STARTED THIS PROCESS, I WASN'T SURE HOW THE CONVERSATION WAS GOING TO BE ORGANIZED AS FAR AS THE STAFFING REQUIREMENTS FOR THE 500 3500 THIRD DISTRICT COURT, BUT NOW THAT WE KNOW THAT WE'RE GETTING IT, I WANTED TO MAKE SURE THAT YOU GUYS HAD AN IDEA OF WHERE, WHERE WE'RE GOING WITH THAT.
SO, UM, IF YOU'RE LOOKING AT THIS ORGANIZATIONAL CHART, YOU'LL SEE AT LEAST TO, TO, TO MY SECOND REQUEST IS ALL I'D LIKE AS WELL, I'D LIKE TO MAKE, UM, HIRE WITHIN THE DEPARTMENT OR PROMOTE WITHIN THE DEPARTMENT, I'M SORRY, A CIVIL FAMILY SUPERVISOR THAT WILL HELP TO, UM, ALLEVIATE SOME OF THE JOB DUTIES THAT THE CHIEF DEPUTY AND ALLOW HER TO TAKE ON A MORE ADMINISTRATIVE ROLE.
UM, WITH THE WORKLOAD BEING WHAT IT IS, SHE JUST HAS NOT HAD ANY TIME WHATSOEVER TO GIVE ATTENTION TO THOSE TYPES OF MATTERS.
SO THAT, THAT, THAT'S THE ASK THERE, THAT THE POSITION HIGHLIGHTED IN GREEN IS THE, AS FOR THE NEW RECORDS MANAGEMENT CLERK, UM, I HAVE COMING UPCOMING, I THINK IT'S, I THINK IT'S THE NEXT COURT.
WE HAVE THE LAST DIGIT DIGITIZATION PROJECT FOR, FOR THE OFFICE.
UM, SO LAST OF THE LEDGER BOOKS, THE MINUTE BOOKS, THEY'RE GOING TO BE DIGITIZED AND PRESERVED.
SO NOW OUR FOCUS CAN SHIFT TOWARDS IDENTIFYING THOSE PAPER CASE RECORDS THAT CAN BE, UM, DESTROYED, NO LONGER EXIST IN THEIR PAPER FORM AND ON THE LY FORM.
SO THAT'S WHAT THIS POSITION WOULD SOLELY BE DEDICATED TO, AND THAT'S IDENTIFYING, VERIFYING, UH, THE DIGITIZATION OF THE PAPER RECORDS.
SO YOU HAVE TO MAKE SURE THAT THAT ELECTRONIC RECORD EXISTS BEFORE YOU DESTROY IT, MAKE SURE THAT IT'S ELIGIBLE FOR DESTRUCTION, AND THEN WE START THAT PROCESS.
SO THAT'S, UM, WITH THAT POSITION SOLELY WILL BE DOING, AS YOU ALL KNOW, I'VE GOT THOUSANDS OF CASE FILES UP ON THE FIFTH FLOOR OF THE NEW COURTHOUSE, AND THAT IS THE GOAL IS TO, UM, GET THOSE CASES OUT OF THERE
SO, UM, I THINK THAT ALIGNS WITH THE OVERALL GOAL OF THE COUNTY TOWARDS REDUCING PAPER AND STORAGE.
UM, THE NEXT CHART SORT OF GIVES A LITTLE DIFFERENT PERSPECTIVE OF, OF THE NEW STAFF ASK.
SO AS YOU CAN SEE, I'VE INCLUDED THE 503RD DISTRICT COURT.
UM, IT, IT JUST REQUIRES TWO EMPLOYEES.
FOR THE FELONY SIDE, THAT ONE'S A LITTLE DIFFERENT BECAUSE YOU HAVE A CLERK THAT HAS TO BE ASSIGNED TO THE COURTROOM, THEY HAVE TO BE IN THE COURT WITH, WITH THE JUDGE.
SO THERE'S, IT'S REALLY A NECESSITY IN THAT INSTANCE.
AND THEN THE EXTRA CLERK DOES THE REST OF THE WORK.
SO THE COURT CLERK DOES EVERYTHING ON THE BACK END FROM THE TIME THE CASE PLEASES AND PROCESSES IT THAT WAY.
THE, THE SUPPORT CLERK FILES THE CASES AND DOES ALL THE PROCESS UP UNTIL THE TIME THE CASE GOES TO COURT, WHETHER TO TRIAL OR THE, UM, TO PLEA.
SO, AND THEN, AND, AND THESE, EXCUSE ME, THESE PEOPLE, THESE, UH, CLERKS ON UNDER THE FIVE OH THIRD ARE IN YOUR DEPARTMENT OR YES, SIR.
AND THEN THE, THE LAST ONE IS THE CLERK TO HELP PROVIDE THAT RELIEF FOR THE COUNTY COURT AT LAWS.
AND THE, THE ADDITION THAT WE'RE SEEING IN THOSE, UH, CIVIL LEVEL ONE CASE FILINGS, WE CAN SEE THEY'RE TRENDING.
THEY'RE GONNA CONTINUE TO GO UP THE, THOSE CASE FILES ARE, UM, WHAT CLASSIFIES THEM AS LEVEL ONE IS, IT VARIES, BUT PART OF IT IS THE MONETARY ASK AMOUNT.
IT'S FOR CASES THAT ARE UNDER $50,000.
SO WITH THAT, ANY QUESTIONS BEFORE WE MOVE ON TO THE LAST ASK? OKAY.
SO THE NEXT SLIDE, UM, I'M REQUESTING THAT WE MOVE THE JOB GRADE OF THE DEPUTY CLERKS FROM JOB GRADE NINE TO A JOB GRADE 13.
I RECENTLY HAD AN EMPLOYEE ACCEPT ANOTHER HIGHER PAYING POSITION IN ANOTHER COUNTY.
AND SO THROUGH THE HIRING PROCESS, I HAD AN APPLICANT THAT HAD, UH, PREVIOUS EXPERIENCE WITH KAUFFMAN COUNTY.
AND SO I CALLED THE DISTRICT CLERK
[02:10:01]
IN KAUFFMAN COUNTY, SPOKE TO HER DIRECTLY TO GET A JOB REFERENCE.AND DURING THAT CONVERSATION I ASKED HER, YOU KNOW, HOW MUCH THE STARTING SALARIES WERE FOR DEPUTY CLERKS, AND SHE TOLD ME IT WAS AT THAT $44,107, WHICH I WAS A LITTLE, I WAS SURPRISED, QUITE FRANKLY.
SO IT KIND OF LED ME DOWN TO, TO START RESEARCHING THE OTHER SURROUNDING COUNTIES.
UM, IT'S, IT'S MY OPINION THAT OUR DIRECT COMPETITION LIES WITHIN THE SURROUNDING COUNTIES.
A CLERK CAN COME AND WORK FOR ME FOR A COUPLE OF YEARS AND TAKE THAT KNOWLEDGE AND EXPERIENCE AND APPLY TO THE SURROUNDING COUNTIES WITH LITTLE TO NO, UM, UH, DISRUPTION TO THEIR LIVES.
SO THEY DON'T HAVE TO RELOCATE, THEY DON'T HAVE TO DO ANYTHING.
SO I FEEL AS THOUGH THIS IS OUR DIRECT COMPETITION.
SO I WAS LUCKY ENOUGH THAT, UM, DALLAS COUNTY HAD TWO OPEN JOB POSITIONS FOR DEPUTY CLERKS, AND COLLIN COUNTY ALSO HAD TWO OPEN JOB POSITIONS FOR DEPUTY CLERKS.
SO THOSE NUMBERS ARE REFLECTED HERE.
AND THEN HUNT COUNTY, I BELIEVE, CAME FROM THE, THE SALARY SURVEY THAT THE HR DEPARTMENT DID.
SO I THINK THERE'S THIS SHOWS THAT THERE'S A NEED TO AT LEAST LOOK AT THE DEPUTY CLERK'S SALARY RANGE AND GET US MORE IN LINE COMPETITIVELY WITH THE SURROUNDING COUNTIES.
SO THAT ALLOWS US TO BOTH, UM, RECRUIT AND RETAIN EMPLOYEES.
UH, OVER THE LAST THREE YEARS, I'VE HAD TO REPLACE EIGHT DEBBIE CLERK POSITIONS, FOUR OF WHICH HAVE LEFT FOR, UH, HIGHER PAYING POSITIONS, THREE LEFT REALLY RELOCATE ANOTHER STATE, AND ONE HAD TO COMBAT A MAJOR ILLNESS.
SO, I, I'M JUST, I, I JUST THINK I REALLY, REALLY, REALLY THINK THAT THIS IS AN AREA THAT WE NEED TO, TO LOOK AT, TO HELP BOTH MYSELF AND THE COUNTY CLERK OUT.
SO, UM, IT HAS A LITTLE BIT OF A SNOWBALL EFFECT BEING AS THAT SENIOR CLERKS ARE, UM, CLASSIFIED AT JOB 13.
SO AS, AS A RESULT, YOU WOULD HAVE TO MOVE THE SENIOR CLERKS FROM 13 TO 14.
SO THAT'S WHERE THAT ASK COMES FROM.
SO YOU, UH, YOU SAY THE STARTING SALARY IS 33 1 57, AND YOU LOOK AT THIS CHART AND THERE YOU START AT, UH, LINE NINE, WHICH I GUESS IS A DEPUTY CLERK, RIGHT? CORRECT.
SO YOU GO FOR ROCKWALL COUNTY, IT STARTS AT 33 1 57, AND IT HAS RANGE ONE, RANGE TWO, RANGE THREE RANGE FOUR, MM-HMM
UM, RANGE FOUR GOES TO 48, UPPER OF 48, 7 41.
STILL AT THE SAME POSITION? CORRECT.
SO DO YOU START, WHEN YOU SAY STARTING SALARY, DOES EVERY PERSON YOU HIRE AT THIS JOB COME IN AT 3 33 1 57 OR DO YOU BRING THEM IN AT DIFFERENT RANGES SO THEY CAN START AT HIGHER SALARIES? THEY GENERALLY START AT THE STARTING SALARY.
AND THAT'S BASED ON WHAT EXPERIENCE MM-HMM
SO IF YOU HAD SOMEONE COME IN WITH, LET'S SAY FIVE YEARS OF EXPERIENCE, YOU MIGHT START 'EM AT A HIGHER GRADE IF YOU HAVE THE MONEY AVAILABLE WITHIN THE BUDGET.
IF THEY CAME IN MID-YEAR AND YOU DIDN'T HAVE IT, YOU WOULDN'T BE ABLE TO OFFER THAT TOO.
AND IT'S ALWAYS SUBJECT TO THE COURT'S APPROVAL.
BUT YOUR REQUEST IS TO, TO CHANGE IT FROM THE GRADE LEVEL NINE TO THE THIRD LEVEL, 13 TO 15? 13.
AND THEN SENIOR CLERKS FROM 13 TO 14.
WELL, WE HAD SOMEBODY COME EARLIER IN THIS PROCESS THAT ASKED US TO LOOK AT MAXIMUM, UH, RANGES WITHIN THE GRADES.
BECAUSE THEY'RE NOT KEEPING UP WITH INFLATION.
UM, IF THERE WERE A RESTRUCTURING OF THE GRADE RANGES, IF, IF THAT WERE DONE, I'M NOT SAYING IT WILL BE, BUT IF THAT WERE DONE, WOULD THEN THAT REMOVE THE NEED FOR YOU TO MOVE THE PEOPLE FROM NINE TO 13? ABSOLUTELY.
THIS WAS JUST MY WAY TO BRING IT TO THE TABLE AND TO THE COURT'S ATTENTION THAT IT NEEDED TO BE ADDRESSED.
BECAUSE I THINK COURT, I THINK IF, WHEN WE DISCUSSED THIS BEFORE THE, THE POINT THAT WAS MADE WAS THAT WHILE, UH, WE'VE GIVEN RAISES TO PEOPLE, WE HAVEN'T ADJUSTED THE SALARY RANGES BASED UPON INFLATION.
AND AS WE'VE ALL SEEN, THERE'S A NUMBER OF REQUESTS ACROSS THE BOARD FOR LET'S RAISE THIS PERSON TO A DIFFERENT GRADE, A DIFFERENT GRADE, WHEN THAT MAY NOT BE THE REAL SOLUTION.
I DON'T KNOW, THE MAY SOLUTION MAY BE.
AND UH, THE HR DIRECTOR IS NODDING HER HEAD.
DO YOU HAVE SOMETHING INPUT ON THAT
[02:15:01]
UM, UH, THE, THE LAST, I JUST AS AN APPENDAGE, I, I ATTACHED THE, UM, JOB DESCRIPTIONS FOR THE OPENINGS WITHIN WITHIN DALLAS AND COLLIN, JUST FOR YOU TO LOOK AT WHEN YOU HAVE TIME.ONE THING I WILL POINT OUT IS THAT, UH, WHEN YOU COMPARE THE JOB DESCRIPTION FROM DALLAS COUNTY AND ROCKWALL COUNTY, IT, IT APPEARS AS THOUGH THEY'RE BEING REQUIRED TO DO A LOT LESS.
SO
SO IT JUST, IT LENDS MORE EVIDENCE TO, HEY, WE NEED TO, WE NEED TO LOOK AT THIS.
SO WITHOUT THAT, THAT'S THE END OF MY, MY PRESENTATION.
UM, WE CAN TALK ABOUT THE, THE OTHER BUDGET IF YOU HAVE ANY QUESTIONS THERE, BUT OTHERWISE, I'M, I'M KIND OF DONE.
I I DON'T HAVE ANY QUESTIONS ABOUT YOUR OPERATION OR YOUR CAPITAL OUTLAY OR TRAINING OR ANYTHING.
I DON'T KNOW IF ANYONE ELSE DOES, BUT THOSE ALL SEEM VERY STRAIGHTFORWARD.
UM, AND AGAIN, I I DON'T KNOW THAT I HAVE A LOT OF QUESTIONS EITHER, BUT YOU'RE ONE THING THAT, JUST TALKING AMONGST OURSELVES HERE, Y'ALL, THAT I, IT'S, DO ANY OF YOU GET THE FEELING? WELL, LET ME JUST SAY IT THIS WAY.
I GET THE FEELING THAT I'M A LITTLE BIT UNCLEAR AS TO WHICH CLERKS ARE GOING WHERE AND HOW THE NEW COURT'S GOING TO AFFECT ALL THAT.
BECAUSE WE HAVE THE JUDGES MAKE THEIR PRESENTATION AND THEN THE DISTRICT ATTORNEY WILL MAKE THEIR PRESENTATION AND THE DISTRICT CLERKS MAKES HER PRESENTATION.
AND IT'S A LITTLE BIT UNCLEAR TO ME EXACTLY WHERE WE'RE GONNA END UP AS FAR AS INCREASED STAFFING NEEDS BECAUSE OF THIS NEW COURT.
BUT FROM WHAT I UNDERSTOOD FROM YOUR DEPARTMENT, UH, LEE, IT'S GONNA BE FOUR FOR THAT COURT, CORRECT? AND THEN CORRECT TWO MORE IS WHAT YOU'RE ASKING FOR.
ONE FROM THE GENERAL FUND AND THEN A RECORDS MANAGEMENT.
YEAH, I MEAN I, I'VE BEEN WORKING ON IT A LITTLE BIT LONGER PROBABLY, SO I'M PRETTY CLEAR ON WHAT I THINK OUR, OUR STAFFING NEEDS ARE.
AND WHEN OUR DA IS HERE WITH US, WE WILL HEAR A LITTLE BIT MORE DETAIL ON, ON THAT SIDE.
BUT I WAS FULLY PREPARED FOR, UM, WHAT LEAH WAS GONNA PRESENT.
IT'S JUST PART OF THE COURT'S OPERATION AND THERE'S REALLY NO WAY AROUND THAT.
UM, AND, UH, SO YOUR START COSTS LIKE, JUST LIKE THE JUDGES SAID YESTERDAY WITH PRO CHIEF PROSECUTOR AND ASSISTANT IN THE COURTROOM.
I MEAN, YOU CAN'T, THERE ARE THINGS WE ARE GOING TO HAVE TO HAVE, UM, THAT ARE MUST HAVES, UM, AND, UM, FOR THE COURT TO OPERATE, THOSE ARE, THOSE ARE JUST MUST HAVES.
IT'S JUST INCREASED EXPENSE THAT WE'RE GONNA TAKE ON FOR THE NEW, FOR THE NEW COURT.
UM, BUT IT, IT MAY BE WORTH, UM, GOING THROUGH IN A LITTLE MORE DETAIL FOR EVERYBODY ELSE, WHAT THAT 503RD IS REALLY GONNA REQUIRE AND KIND OF MAP OUT HOW EVERYTHING WORKS THERE.
UM, THAT MAY BE WORTH DOING SOMETHING TOGETHER TO DO THAT.
I THINK THAT'S A REALLY GOOD SUGGESTION, COMMISSIONER, BECAUSE WE'RE GOING TO BE ADDING PROBABLY AT LEAST 10 POSITIONS, I'M JUST GUESSING, BASED ON ADDING A NEW COURT.
AND WHEN YOU THINK 10 POSITIONS, THAT'S WHAT, UH, 3% ALMOST OF OUR EXISTING STAFF, TWO AND A HALF PERCENT OF OUR EXISTING TOTAL COUNTY STAFF WILL INCREASE.
WELL, AND AND THAT'S ALL GOING TO HAVE A HUGE IMPACT ON OUR BUDGET.
AND THE REASON I THINK YOUR SUGGESTION IS SO GOOD, COMMISSIONER, IS BECAUSE WHAT IT WILL ALLOW US TO DO IS TO COMMUNICATE TO THE PUBLIC REAL WELL.
WHEN WE COME UP WITH OUR FINAL BUDGET NUMBER, WE, WE DON'T KNOW WHAT THAT'S GONNA BE.
WE DON'T KNOW HOW MUCH MONEY WE'RE GETTING YET, BUT WE KNOW THAT ADDING THIS NEW COURT IS GONNA HAVE A REAL SIGNIFICANT IMPACT UPON THE BUDGET.
AND WHEN WE COMMUNICATE TO THE PUBLIC THAT WE HAVE TO ADD 10 NEW PEOPLE, NOT INCLUDING THE STAFF OF THE COURT, THAT'S 10 PEOPLE BEING ASKED FOR.
AND THEN YOU HAVE THE COORDINATORS, THE JUDGE BAILIFF, THE BAILIFF.
NO, I UNDER 14 OR 15 PEOPLE THAT'S EVEN, I MEAN, YOU'RE, YOU'RE THANKS FOR CORRECTING ME.
BUT, BUT WHEN WE COMMUNICATE TO THIS, TO THE PUBLIC, 'CAUSE THEY'RE GONNA, WHAT THEY WILL SEE IS, WELL, WHAT WAS YOUR TAX RATE AND WHAT IS IT NOW? AND DID YOU MEET THE NO NEW REVENUE RATE OR DIDN'T YOU, OR DID YOU MEET THE VOTER
[02:20:01]
APPROVED TAX RATE? OR DIDN'T YOU? I THINK IT WOULD BE REALLY HELPFUL FOR US TO BE ABLE TO COMMUNICATE TO THE PUBLIC A WE NEED A NEW COURT AND THANK THANKS FOR TO THE SENATOR AND OUR STATE REPRESENTATIVE FOR PUSHING THAT AND GETTING THAT DONE.BUT BY THE WAY, Y'ALL, IT'S LIKE BUILDING THE ROAD WHEN YOU GOT A, WHEN YOU BRING IN A NEW COURT, IT'S GONNA COST YOU 14 NEW EMPLOYEES MAYBE.
AND 14 NEW EMPLOYEES ALL GET PAID WELL AND THEY ALL HAVE TO LIVE IN THE COUNTY AND WE HAVE TO HAVE MORE EXPENSES.
SO IF WE COULD COME UP WITH SOME SORT OF NUMBER THAT WOULD HELP COMMUNICATE TO THE PUBLIC WHAT THIS NEW COURT IS COSTING US, I THINK IT WOULD BE REALLY GOOD FOR US.
AND IT'D BE GOOD FOR SOMETHING THAT OUR PUBLIC INFORMATION OFFICER COULD, COULD LET PEOPLE KNOW THAT WE'RE NOT JUST ADDING, YOU KNOW, YOU THINK 14 PEOPLE WITH, UH, BETWEEN A JUDGE AND THE, THE EXPENSE OF ATTORNEYS WE'RE GONNA NEED FOR PROSECUTORS AND ALL THIS.
YOU COULD BE TALKING A MILLION DOLLARS REAL EASILY JUST JUST FOR THE STAFFING THAT NEW COURT.
I MEAN, SO AGAIN, TO, FOR US TO COMMUNICATE THIS TO THE PUBLIC, I WOULD BE REALLY GOOD, LEAH, IF YOU COULD YOU AND, UM, THE DISTRICT ATTORNEY AND THE JUDGES AND GET TOGETHER AND COME UP WITH SOMETHING WHERE WE COULD SAY, HERE'S THE TOTAL COST OF THIS NEW COURT IN JUST STAFFING.
AND SO WE COULD COMMUNICATE TO THAT, TO THE PUBLIC.
OTHER QUESTIONS FOR OUR DISTRICT CLERK? WELL, YOU, GREAT PRESENTATION.
AND YOU HAVE, HOPEFULLY IT MADE SENSE.
YOU CAN, IF YOU WANT, YOU CAN JUST TALK FOR ANOTHER 24 MINUTES RIGHT NOW.
ANYTHING YOU WANNA SHARE, I COULD DO THAT IF YOU WANT.
I DON'T KNOW IF I'VE HAD ANYTHING.
I SAID IF YOU WANT OR YOU COULD PASS WORTHWHILE TO SAY YOU DON'T HAVE TO.
SO WE'VE GOT THE COUNTY CLERK COMING, BUT IT'S ALMOST LUNCH.
I DON'T KNOW WHAT, WHAT DO YOU THINK, CLERK? YOU WANTED TO START WITH THE COUNTY CLERK OR YOU WANNA, LET'S GO BREAK FOR LUNCH AND COME BACK AT ONE O'CLOCK.
WHAT'S YOUR PREFERENCE? COURT COME BACK A LITTLE EARLIER.
CAN WE COME BACK LIKE AT, AT ONE AT 1230 OR PLUS 40? SURE.
THAT WORK FOR EVERY LET'S, WELL, OKAY, LET'S, YOU KNOW WHAT I, WE COULD WORK THROUGH LUNCH, BUT I THINK THAT'D BE A MISTAKE.
UM, SO LET'S JUST SAY WE'RE GONNA RECESS UNTIL ONE O'CLOCK AND THEN WE'LL COME BACK WITH A PRESENTATION FROM OUR COUNTY CLERK.
AND I THINK THAT'S THE LAST ONE FOR TODAY, RIGHT? YES.
SO, UM, AT, UH, 1137 AND A HALF, WE'RE IN RECESS TILL ONE O'CLOCK.
AND WAS THAT BETTER? WE ARE NOW, UH, COMING OUT OF RECESS AND WE ARE NOW IN SESSION OF OUR BUDGET WORKSHOPS HERE AT THE COMMISSIONER'S COURT, UM, FOR THE LAST DAY THIS WEEK.
WE'VE BEEN GOING EVERY DAY SINCE LAST WEEK, MONDAY AND, UH, FOR THE LAST DAY THIS WEEK.
AND THEN WE HAVE A COUPLE NEXT WEEK FOR ALL OF THOSE OF YOU WHO MAY BE LISTENING REMOTELY.
WE GOT A COUPLE DAYS OF THIS NEXT, NEXT WEEK ALSO, BUT, UM, OKAY.
SO RIGHT NOW WE ARE GOING TO LOOK AT THE COUNTY CLERK'S OFFICE, AND YOU ALL HAVE MATERIALS IN FRONT OF YOU THAT WERE PRESENTED BY THE COUNTY CLERK.
AND JUST TO MAKE SURE WE ALL GOT 'EM YESTERDAY, WE GOT UPDATED MATERIALS FROM WHAT HAD BEEN SENT PREVIOUSLY.
SO MAKE SURE YOU'VE GOT THOSE IN FRONT OF YOU.
AND I WOULD LIKE TO TURN THE FLOOR OVER TO MS. JENNIFER FOG, OUR COUNTY CLERK TO MAKE A PRESENTATION, IF YOU WOULD.
AND I JUST WANNA LET YOU KNOW THAT MY TEAM IS HERE BECAUSE THEY'VE NEVER PARTICIPATED IN A BUDGET PROCESS BEFORE, AND THIS IS A LEARNING EXPERIENCE FOR THEM.
SO WHO IS ABLE TO BE HERE, IS HERE.
UM, SO I REALIZE THAT WHAT I PROVIDED THE 184 PAGES IS PRETTY, UM, ROBUST, BUT THAT'S BECAUSE I DON'T WANNA LEAVE ANY ROOM FOR, UM, ANY CONFUSION.
AND SO I'M OVERKILL AND AN OVERSHARE, UM, AT, AT LEAST AT BEST.
SO, UM, NO, IT GAVE ME A LOT TO READ THROUGH.
I WOULD'VE HAD A FEW SPARE MINUTES LAST NIGHT, OTHERWISE, SO THANKS FOR HELPING ME ABSORB THAT TIME.
OKAY, SO TO GET STARTED ON THE GENERAL
[02:25:01]
FUND, UM, WHAT I WANTED TO DO WAS GO AHEAD AND REVIEW EVERYTHING EXCEPT PERSONNEL AND SAVE PERSONNEL FOR LAST.UM, SO THE GENERAL FUND, YOU'LL NOTICE THAT, UM, BECAUSE THE, THE TAXPAYERS ARE FUNDING THIS PORTION, I AM, UM, TRYING TO BE EXTREMELY CAREFUL WITH WHAT I HAVE ASKED FOR.
AND SO, UM, LISA, THE AUDITOR ALWAYS WORKS CLOSELY WITH THE COMMISSIONER'S COURT ON THE FIRST SECTION RELATED TO PERSONNEL.
SO I'M JUST GONNA MOVE DOWN TO OFFICE SUPPLIES.
SO, UM, THE DOWN BELOW THAT I, I DECREASED THE EQUIPMENT AND FURNITURE AND SO, UM, FROM $2,800 TO A THOUSAND, I'M NOT SPENDING IT.
AND SO I DON'T SEE THE NEED FOR THAT.
AND THE TELEPHONE AIR CORD, UM, ADDITION OF $500, I REALLY NEED THAT.
SO, UM, I DON'T WANT TO RELY ON A HOTEL FOR THEIR WIFI OR A CONFERENCE CENTER FOR THEIR WIFI OR THE CAPITAL FOR THEIR WIFI.
UM, SO I DID ADD THAT BACK IN THERE IN DUES AND SUBSCRIPTIONS.
I MOVED IT FROM 400 TO A THOUSAND.
UM, AND SO THIS IS JUST TO MAKE SURE THAT I HAVE ENOUGH TO COVER MY DUES AND SUBSCRIPTIONS AND TRAVEL AND TRAINING DECREASED FROM FOUR TO TWO.
UM, I FEEL LIKE THAT'S SUFFICIENT BECAUSE YOU'LL NOTICE THAT MY SPECIAL FUNDS FOR RECORDS MANAGEMENT IS GOING TO BE IMPACTED AND I'M GOING TO INCREASE THAT TO TAKE THE BURDEN OFF THE TAX PAYER.
THE LARGEST REQUEST IN, UH, THE GENERAL FUND WILL BE PERSONNEL, BUT WE WILL GET TO THAT.
DO Y'ALL HAVE ANY QUESTIONS? I DO.
CAN I, UM, UH, YES, GO AHEAD, PLEASE.
LET'S TALK, UM, A LITTLE BIT ABOUT YOUR, YOUR, WELL, I'LL JUST START WITH YOUR FIRST QUESTION.
THE, THE DUES AND SUBSCRIPTIONS, YOU SAID YOU NEED IT.
SO TELL ME WHAT KIND OF, UM, DUES OR SUBSCRIPTIONS YOU'LL BE.
YOU'LL BE, BECAUSE YOU, YOU'VE BEEN AVERAGING SOMEWHERE AROUND 300, 2 50 TO $300.
AND SO I JOINED PREA AND UM, THAT IS RELATED TO THE PROPERTY RECORDS DEPARTMENT.
AND SO IT HAS BEEN, UM, QUITE USEFUL TO ME.
UM, WITH, WITH MY POSITION THOUSAND, UM, 1000, I THINK IT WAS ABOUT 400 SOMETHING.
I DON'T REMEMBER THE EXACT AMOUNT.
WHAT IS PREA? IT IS THE PROPERTY RECORDS SOMETHING, SOMETHING OR ANOTHER.
I DON'T REMEMBER WHAT THE ACRONYM IS, BUT IT IS RELATED TO THE PROPERTY RECORDS.
UH, THERE, IT'S, IT'S REALLY, IT'S INDUSTRY SOMETHING ASSOCIATION.
AND SO, UM, THE, THE MAIN REASON WHY I JOINED THAT IS BECAUSE OF PROPERTY FRAUD.
AND SO THERE'S A LOT OF EDUCATION OUT THERE AND A LOT OF, UM, DIFFERENT STATES AND DIFFERENT LEVELS COLLABORATING ABOUT THAT.
AND THEN THEN THE, UM, TRAVEL AND TRAINING.
YOU SAID YOU, DID YOU SAY YOU WERE GONNA BE USING A DIFFERENT FUND TO, TO SUPPORT THAT? OR YOU'RE WANTING THIS IN THE GENERAL? IN OUR, IN YOUR, IN YOUR BA BUDGET, I, I DID DECREASE THE TRAVEL AND TRAINING FROM 4,000 TO 2000.
UM, MY CO MY COPY SAYS TWO THOU 4,000 DES ARE YOU ON PAGE 11? I'M ON PAGE PAGE FIVE.
THE REVISED THE REVISED SECTION OF 6 14 25.
THIS WAS THE REVISION THAT WAS DELIVERED YESTERDAY.
AND, AND THE OTHER PAGES ARE IN THERE ALSO.
I'M GLAD YOU BROUGHT IT TO MY ATTENTION, OTHERWISE WE WOULDN'T BE LOOKING AT THE SAME ONE.
UM, I DID NOT MOVE OVER THE, UH, CAPITAL OUTLAY, SO I, I PUT ZERO BECAUSE ONCE AGAIN, I'M TRYING TO USE NON TAXPAYER FUNDS AND GIVE THAT RELIEF.
SO, UM, SO YOUR OFFICE GENERATES A LOT OF REVENUE AND I THINK ONE OF THE THINGS YOU GENERATE REVENUE IS FROM BIRTH CERTIFICATE, OR I'M SORRY, MARRIAGE CERTIFICATES.
SO WE, WE GENERATE A LOT OF REVENUE ALL THE WAY AROUND.
BUT ONE OF THE THINGS IS MARRIAGE CERTIFICATES, RIGHT? THAT IS CORRECT.
SO YOU'VE GOT IN HERE, NOT MARRIAGE CERTIFICATES, BUT REMOTE BIRTH CERTIFICATES AS A 6,500 COST.
THAT MAY BE PERFECTLY LOGICAL.
I JUST DIDN'T KNOW WHAT IT WAS.
SO THAT PAPER IS THE ACTUAL PAPER THAT WE ISSUE BIRTH AND DEATH, UM, CERTIFICATES ON.
AND SO I HAVE TO BUY THAT PAPER.
AND SO IS THAT, I ASSUME WE CHARGE PEOPLE FOR BIRTH AND DEATH CERTIFICATES? THAT'S CORRECT.
THERE ARE FEES ASSOCIATED WITH THAT, I ASSUME.
IS IT, IS IT SAFE TO SAY THAT THE MONEY YOU GENERATE FROM CHARGING FOR BIRTH AND DEATH CERTIFICATES MORE OFFSETS THIS OR BETTER? SO YES AND NO.
[02:30:01]
UM, UNDERNEATH THE VITAL STATISTICS, YOU'LL SEE THAT I HAVE REVENUE OF, UH, I'M BEING VERY CONSERVATIVE, UM, ON THE NUMBER OF REVENUE FOR THE $7,000.UM, THAT'S TEN ONE THROUGH SIX 14 AT 69 55.
BUT, UM, I DON'T WANT TO PUT, PUT US IN A NEGATIVE AND PLAN ON, ON THAT REVENUE IF IT'S NOT GOING TO HAPPEN AND ANYTHING COULD HAPPEN.
BUT THAT'S THE VITAL STATISTICS FEE OR WHAT THAT IS.
UM, THE REVENUE, THE PORTION THAT WE GET FROM VITAL STATISTICS, YES.
FROM THE SALES OF BIRTH AND DEATH, THAT'S THE $7,000.
AND IN THE PAST YOU'VE HAD LIKE IN 24 IS 10,000 23 9, SO YOU'RE BEING CONSERVATIVE.
BUT EVEN THAT, IT SEEMS WOULD MORE THAN OFFSET THIS 6,000, A HUNDRED DOLLARS FOR THE SPECIAL PAPER.
UM, THEN I, I HATE TO EVEN ASK ABOUT THIS 'CAUSE IT'S A HUNDRED DO A HUNDRED DOLLARS, BUT I SAW IT IN SOMEBODY ELSE'S.
ALSO, I THINK IT MIGHT HAVE BEEN LEE CARLSON'S, UM,
I HAD THE SAME QUESTION INITIALLY WHENEVER I DID THIS THE FIRST TIME.
SO THE UM, A HUNDRED DOLLARS IS FOR MY, UH, RECORDS ARCHIVE PLAN.
AND SO THE LAW REQUIRES THAT WE PUBLISH IN THE NEWSPAPER AND HOLD A HEARING.
AND SO THAT'S WHAT THAT PAYS FOR.
WE, WE HAVEN'T GOT INTO, AS, AS SHE SAID, THE, THE, HER BIG ITEM WAS, UH, EMPLOYEES, BUT, UM, ANYBODY ELSE HAVE QUESTIONS ON THESE THINGS? THERE'S, AND THEN YOU'VE GOT MULTIPLE OTHER PAGES WHICH SHOW THIS.
SHOULD WE GO THROUGH THIS FIRST BEFORE WE GET MUCH FURTHER? UM, WE CAN GO, YOU'RE TALKING ABOUT GOING TO PAGE NUMBER 12? YEAH.
AND ALL THE, AND THERE'S, THOSE ARE LIKE THREE OR THREE MORE PAGES WHICH SHOW REVENUE AND EXPENSES.
SO, UM, THE OFFICE SUPPLIES UNDER VITAL STATISTICS IS, UH, 10,000.
RIGHT NOW, I AM REQUESTING TO LOWER THAT BUDGET TO 9,000 ONLY BECAUSE I'M GOING TO SHIFT TO RECORDS MANAGEMENT FOR THE MAJORITY OF MY OFFICE SUPPLIES.
I WANNA SEE, UM, OF COURSE I WANNA GET LISA'S THOUGHTS ON THAT.
UM, BUT I, I WAS THINKING ABOUT INCREASING RECORDS MANAGEMENT, OFFICE SUPPLIES.
UM, SO I'M REQUESTING NOW WHAT IS RECORDS MANAGEMENT? OFFICE SUPPLIES, UM, THAT IS A SPECIAL FUND AND IT'S NON TAXPAYER FUNDS.
AND, AND IT HAS A SUBSTANTIAL FUND BALANCE IN IT THAT'S ONLY CAN BE USED FOR THE COUNTY CLERK.
SO IF, IF WE FIND THAT THAT'S A UNAUTHORIZED USE OF IT, THAT THAT'S, THAT'S MAKES A LOT OF SENSE.
AND WHAT DO YOU MEAN BY A SUBSTANTIAL BALANCE? UM, A MILLION, 8 MILLION.
SO WE'RE, THOSE ARE THE NUMBERS WE'RE GONNA GET TO IN A MINUTE.
WELL, WHILE WE'RE STILL ON PAGE 12, UM, HOW MUCH IS IN THE VITALS FUND? BECAUSE IT HAS 13,000 EXPENDITURES, 7,000 OF REVENUE, WHICH MEANS YOU'RE SPENDING 5,000, $6,000 OF FUND BALANCE.
I DON'T HAVE, I DON'T HAVE THAT PAGE.
WE JUST, WERE GOING OVER THE, AS FAR AS THE EXPENSES GO, I THINK THE AUDITOR HAS THAT PAGE FOR MY CURRENT EXPENSES.
IT DOESN'T HAVE VERY, IT'S ABOUT NOT EVEN $7,000 IN IT.
'CAUSE IT SAYS THE REQUESTED BUDGET IS SAYING THEY'RE GETTING 7,000 AND THEN IT HAS 9,000 IN OFFICE SUPPLIES, 2000 IN TRAINING, AND 2000 IN CAPITAL OUTLAY.
SO THE 7,000 IS REVENUE AND THEN THE 9,000 IS THE OFFICE SUPPLIES AND THE 2000 TRAVEL AND TRAINING CAPITAL OUTLAY.
SO WE ATTEND VITAL STATISTIC CONFERENCES AS WELL, WHICH IS REQUIRED BY THE STATE.
AND, UM, SO THAT IS TO COVER THAT EXPENSE, THE $2,000.
AND I APPRECIATE YOU ASKING THAT QUESTION BECAUSE THE CAPITAL OUTLAY OF 2000 HAS JUST BEEN THERE.
AND SO, UM, IF YOU WANTED TO TAKE THAT OUT, I AM COMPLETELY COMFORTABLE WITH THAT.
WELL, AND JUST FOR THE COURT MEMBERS, UH, NORMALLY I DO THE REVENUE AND THEN THE, THE PEOPLE, THE ELECTED OFFICIALS THAT ARE OVERSEE THESE ACCOUNTS, THEY KIND OF TELL ME WHAT THEY WANT TO SPEND MM-HMM
IT ON AND THEN, THEN I PROJECT THE REVENUE AND PUT IN WHAT FUND BALANCE THAT THEY'LL PROBABLY NEED.
SO, YOU KNOW, IT, UH, THAT'S NOT SO MUCH TO WORRY ABOUT ON THE REVENUE SIDE.
THIS WE JUST REALLY NEED TO HEAR WHAT SHE'S PLANNING ON SPENDING IT ON.
AND SO YOU SAID THAT THE, THE 2000 CAPITAL OUTLAY
[02:35:01]
IS NOT SOMETHING, I HAVEN'T USED IT AT THIS POINT, SO I DON'T, YOU KNOW, I JUST REALLY PUT IT IN THERE JUST AS A WHAT IF KIND OF SITUATION.AND SO THEN YOU HAVE 9,000 IN OFFICE SUPPLIES.
I DID LOWER IT FROM 10,000 TO 9,000.
AND SO DO YOU JUST BUY OFFICE SUPPLIES OUT OF THERE FIRST BEFORE YOU? NO.
AND SO I HAVE SEVERAL DIFFERENT FUNDS THAT I CAN USE AND IT DEPENDS ON WHICH DEPARTMENT IT'S FOR AND, AND THEN THAT'S WHAT WE'RE GONNA CLASSIFY EVERYTHING UNDER.
BECAUSE MY, MY QUESTION COMES BACK TO WE HAVE TO SPEND $6,500 FOR THE PAPER FOR THIS REVENUE.
SO MY QUESTION IS, IS WHY ISN'T THAT UNDER THIS FUND? I MEAN, JUST, IT DOESN'T HAVE TO BE, BUT I'M JUST SAYING LIKE, IF THAT, IF THAT PAPER IS MANDATORY TO MAKE THIS MONEY, DON'T YOU THINK THAT THAT MONEY SHOULD COME OUT OF THEIR I'M, I DON'T KNOW.
SO AS FAR AS THE ITEM THAT IT'S UNDER, I THINK I WOULD DEFER TO LISA ON WHY THAT'S THERE AS FAR.
UH, JENNIFER DOES A REAL GOOD JOB ABOUT UTILIZING THESE SPECIAL FUNDS WHEN SHE CAN.
THE VITALS OF COURSE ARE, ARE YOUR BIRTH AND DEATH.
SO WE CHARGE THE PAPER, YOU KNOW, THE SECURITY PAPER KIND OF THING ON THERE.
SO, UM, AND, AND SINCE IT DOESN'T, I IT'S ONLY A DOLLAR, I THINK IT'S A, A $1 FEE.
SO IT'S, IT'S NOT GONNA GENERATE MUCH.
AND THE SECURITY PAPER IS MUCH MORE EXPENSIVE THAN WHAT SHE'S BRINGING IN.
SO IF SHE CAN USE A LITTLE BIT OF IT CHARGE, YOU KNOW, ONE THREE MONTH PORTION OF HER, THEN SHE'LL DO IT.
BUT, UM, I WOULDN'T, I WOULDN'T GET OFF INTO THAT TOO MUCH WORRYING ABOUT IT.
'CAUSE IT'S, IT'S NOT SUBSTANTIAL.
WE UTILIZE IT FOR THINGS WE'RE ALLOWED TO UTILIZE IT FOR.
IT'S A DOLLAR TO GET A BIRTH CERTIFICATE? NO, NO, NO, NO, NO.
WE, THIS FUND COLLECTS ONE DO ONLY COLLECTS A DOLLAR EVERYTH THING.
IT USED, IT DID WHEN I WAS COUNTY CLERK.
DOES IT, IS IT STILL $1? JUST $1? YEAH.
OKAY, SO WELL, WAIT, WAIT, WAIT.
I, I LIKE BOBBY'S QUESTION, WHY IS IT A DOLLAR? THAT'S, IS THAT BY THE STATUTE? STATUTORY? THAT'S STATUTORY SET BY STATUTE.
SO, SO THE STATUTE WILL SAY THAT, YOU KNOW, THE PORTION OF THIS GOES HERE AND HERE AND THEN $1 WILL GO INTO A SPECIAL VITAL STATISTICS FUND THAT CAN BE USED FOR BLAH, BLAH, BLAH, BLAH.
AND, AND IT LITERALLY SAYS BLAH, BLAH, BLAH, BLAH AND STATUTE
WHEN YOU SAID THE STATUTE SAID THIS MUCH GOES HERE AND THIS GOES, MOST GOES TO THE VITAL STATISTICS FUND AND THAT'S A DOLLAR THAT MEANS THERE'S, IS THERE MORE THAN A DOLLAR THAT'S GETTING DIVIDED UP SOMEWHERE? OH, ABSOLUTELY.
WHAT, WHAT IS A BIRTH CERTIFICATE? IT'S $23.
AND SO STATUTORILY THAT IS BROKEN UP.
SO WE'RE NOT CHARGING A DOLLAR NO, WE PUT A DOLLAR IN THIS FUND.
WHAT HAPPENS? EITHER 22, IT GOES TO DIFFERENT PLACES.
SO SOME OF IT GOES TO, IN OUR COUNTY, SOME OF IT GOES TO THE STATE, AND THEN SOME OF IT I RETAIN.
ARE WE READY FOR THE ARCHIVAL FEE PAGE? OH YEAH, PAGE 13.
SO THE REVENUE UNDERNEATH THE ARCHIVAL FEE IS, UM, AGAIN, I'M BEING VERY CONSERVATIVE ON THE AMOUNT BECAUSE, UM, MY FIRST BUDGET I UNDERESTIMATED OR OVERESTIMATED AND I OVERESTIMATED ON THE FIRST ONE.
AND, UM, IT MADE ME LOOK REALLY SILLY.
SO I DECIDED TO BE CONSERVATIVE.
SO THE, UM, REVENUE OF 195,000 IS, UM, IS REALLY GOOD.
SO, UM, AND THIS IS VERY SIMILAR TO ANOTHER FEE THAT WE'RE GONNA TALK ABOUT THE OTHER FINANCIAL, UM, FROM THE FUND BALANCE, I WANNA SAY THAT I FILLED IN THAT 1 MILLION 7 85, 8 98, UM, JUST BASED ON THE AMOUNT THAT I RECEIVED FROM ELENA, UM, AND THE AUDITOR'S OFFICE WHO I COMMUNICATE WITH ABOUT MY FUND BALANCES.
THIS IS THIS, I, I READ, I READ THIS LAST NIGHT AND I REALIZED I DON'T KNOW WHAT'S GOING ON HERE.
SO COULD YOU OR THE AUDITOR EXPLAIN HOW, WHAT, WHAT'S GOING ON HERE? SO OVER THE YEARS, UM, STATUTORILY WE ARE COLLECTING FEES AND THAT, UH, FOR WHAT FEES? FOR WHAT? THESE ARE FOR LIKE RECORDING DOCUMENTS AND THINGS LIKE THAT.
SO LIKE I CAN BRING IN A DEED OF TRUST, YOU CHARGED ME $41, AND THEN A CERTAIN PORTION OF THAT GOES INTO THIS AND THAT GOES INTO THIS.
[02:40:01]
OVER TIME WE HAVE COLLECTED, SO THESE, UM, THIS FUND CAN COVER PRESERVATION AND, AND CERTAIN THINGS ACCORDING TO STATUTES.AND SO, UM, IT KEEPS BUILDING AND, UM, YOU KNOW, THAT'S A POSITIVE FOR, FOR MY OFFICE TO BE SOMEWHAT, UH, FUNDING ITSELF IN, IN A LOT OF WAYS IT'S A VERY POSITIVE.
SO THEN WE TAKE 1,000,007 85 FROM THE FUND BALANCE.
AND I ASSUME THIS IS THE BIG FUND BALANCE, OR ONE OF 'EM YOU WERE REFERRING TO A MINUTE AGO, LISA, AND THEN WE HAVE A RECONSTRUCTION OF OLD RECORDS OF 1,000,008.
AND SO WHAT I'M DOING THERE IS, UM, I SHOULD HAVE MOVED, UM, I THINK I SHOULD HAVE MOVED THE MILLION 785, 8 98 DOWN TO THAT LINE RATHER THAN PUTTING 1.8.
UM, AND SO I'M ASKING FOR ALL OF MY FUNDS SO THAT IF SOMETHING COMES UP AND I HAVE A PROJECT THAT THEY'RE AVAILABLE TO BE USED.
IF IT'S NOT INCLUDED IN THE BUDGET, I CAN'T, I CAN'T USE IT.
AND I CAN'T COME TO YOU AND ASK PERMISSION, BUT, BUT WHAT WOULD THIS BE? I MEAN, IT'S SUCH A BIG NUMBER AND THEN ON THE NEXT PAGE THERE'S ANOTHER REAL BIG NUMBER.
SO WHAT, WHAT WOULD THIS BE WHEN YOU SAY RECONSTRUCTION OF OLD RECORDS? SO WE HAVE A LOT OF OLD RECORDS IN THE OFFICE AND PEOPLE KEEP, UM, BRINGING THEM TO ME.
AND IT'S, IT'S EXCITING BECAUSE IT HAS TO DO WITH THE, THE COUNTY, UH, WAY BACK IN THE DAY AND LIKE THEIR MOLDY, MOLDY RECORDS.
AND, AND SO A LOT OF TIMES WHAT WE'RE GOING TO DO IS WE'RE GONNA TURN THOSE OVER TO, UM, A RECORD PRESERVATION COMPANY AND THEY'RE GOING TO PUT THEM IN BIG BOOKS SO THAT THEY CAN BE ON DISPLAY AND THEN, UM, THEY'RE, UH, FIRE RESISTANT, UM, AND WATER RESISTANT AND PUT ON SHELVES.
AND THIS WAY IT PROTECTS THE INTEGRITY OF THE DOCUMENTS AND WE HAVE IT FOREVER.
YOU SAY PEOPLE KEEP ON BRINGING THEM TO YOU? YES, YES.
SO THESE AREN'T RECORDS YOU'RE REQUIRED TO MAINTAIN BY LAW? I DO NOT BELIEVE, UM, THAT THE RECORDS THAT I HAVE BEEN PROVIDED SHOULD HAVE EVER LEFT THE COUNTY CLERK'S OFFICE.
SO I'M NOT SURE HOW THEY EVER WERE REMOVED FROM THE COUNTY CLERK'S OFFICE.
SO LET ME ASK ANOTHER QUESTION.
IF WE DIDN'T CLEAN UP THESE MOLDY RECORDS FOR 1,000,008, COULD WE USE THAT MILLION EIGHT ON OTHER THINGS? THEY CAN BE USED STATUTORILY FOR CERTAIN ITEMS. I DON'T HAVE MY RECORD ARCH ARCHIVE PLAN WITH ME RIGHT NOW TO TELL YOU EXACTLY WHAT WE CAN USE IT ON, BUT YES, LISA, DO YOU KNOW, SO IT'S DEFINITELY COUNTY CLERK RELATED, RIGHT? RIGHT.
THERE'S, THERE'S BEEN A COUPLE OF AG OPINIONS THAT HAVE BEEN ASKED AND ANSWERED, UH, ABOUT WHETHER SHE CAN, YOU KNOW, USE THE MONEY FOR MAYBE LET'S SAY THE DISTRICT CLERK'S RECORDS BECAUSE ONCE, UH, THE COUNTY CLERK HAS ALL OF HER RECORDS DIGITIZED, SHE STOPS COLLECTING SOME OF THESE SPECIAL FEES.
UM, AND THEN, AND JENNIFER THROUGH THE YEARS HAS, HAS DONE A REMARKABLE JOB OF, OF, OF TIDYING UP THE OLD RECORDS OF THE COUNTY.
UM, SO SHE COULD BUILD, UH, I THINK ONE TIME WE TALKED ABOUT BUILDING A STORAGE FACILITY WITH THE MONEY.
UM, ONCE EVERYTHING'S BEEN DIGITIZED, THE MONEY'S GONNA SIT THERE UNTIL SHE CAN COME UP WITH OTHER PROJECTS TO USE IT ON, BUT IT'S REALLY TARGETED AT THE COUNTY CLERK.
BUT COULD IT BE USED FOR EXAMPLE, FOR SALARIES? SHE, IF SHE'S ANOTHER YEAH.
YEAH, BUT, AND, AND YOU'LL HAVE, WE'LL HAVE TO SEND YOU THE STATUTE BECAUSE OKAY, THAT'S WHAT I WAS GONNA ASK FOR.
IT SAYS THAT IF YOU'RE USING THESE FUNDS THAT IT, THE, THERE'S A VERY HIGH PERCENT OF THEIR TIME HAS TO BE ONLY TARGETED TOWARDS ARCHIVAL PURPOSES OR PRESERVATION PURPOSES.
SO IT'S, IT'S NOT A SAFE, YOU KNOW, YOU CAN DO A HUNDRED PERCENT, I MEAN, MAYBE SHE COULD DO 50% OF THE DEED RECORDS CLERKS OR SOMETHING.
WELL LOOK, OBVIOUSLY WE GOTTA COMPLY WITH THE STATUTE MM-HMM
AND I'M ASKING QUESTIONS BECAUSE I DON'T, I'M NOT FAMILIAR WITH THIS, REALLY THIS AREA OF THE LAW, BUT IT'S A SIGNIFICANT AMOUNT OF MONEY AND I KNOW THERE'S OKAY.
IT'S ALL GOTTA BE USED FOR THE COUNTY CLERK.
UM, BUT I KNOW THE COUNTY CLERK'S ASKING FOR A LOT OF THINGS AND UM, IF WE KNOW WHAT WE CAN USE IT FOR, WE MIGHT CHOOSE, WE MIGHT CHOOSE, I'M JUST SAYING NOBODY KNOWS.
WE MIGHT CHOOSE TO USE IT FOR THINGS OTHER THAN RESTORING OLD MOLDY RECORDS THAT PEOPLE DROP OFF.
BECAUSE YEAH, I, I'LL SEND YOU THOSE STATUTES BECAUSE THEY, IN THE, I THINK WHEN WE GET TO FUND 57, THAT FUND
[02:45:01]
ACTUALLY DID, UH, SUPPORT CLERKS SALARIES.UM, BUT I WOULD JUST, YOU KNOW, I, I MEAN A MILLION DOLLARS SOUNDS LIKE A LOT, BUT A COUPLE OF YEARS OF SEVERAL SALARIES, IT'S, IT'S NOT, IT'S ONLY GONNA SOLVE YOUR PROBLEM FOR A YEAR OR TWO AND THEN IT'S GOING TO BE GONE.
SO UNTIL THE CLERK HAS FINISHED ALL OF HER PROJECTS, WHICH I'M NOT SURE WHERE SHE IS AT THIS POINT.
WELL, I UNDERSTAND, AND I'M NOT SAYING WE SHOULD USE 'EM ALL FOR SALARIES, BUT I'M SAYING THAT IF ALL THE MONEY IS, WHEN I SAW THIS AND I THOUGHT I SEE RECONSTRUCTION OF OLD RECORDS, I THOUGHT, WHAT IN THE WORLD IS THAT MM-HMM
AND IF WHAT I'M HEARING AT LEAST A PORTION OF IT, I'M SURE NOT ALL OF IT, BUT AT LEAST A PORTION OF IT IS PEOPLE BRING IN RECORDS AND WE'RE CLEANING 'EM UP.
I'D LOVE TO HAVE A RARE BOOK SECTION IN THE LIBRARY, BUT THAT DOESN'T MEAN THAT WE CAN AFFORD IT.
WELL, I THINK SHE'S, THAT'S NOT THE CASE.
YEAH, I THINK SHE'S TALKING ABOUT OLD MARRIAGE RECORDS AND SO FORTH, BUT EVEN THAT OLD MARRIAGE, IF I HAD SOME, I MEAN, UNLESS I'M MISUNDERSTANDING YOU, IF SOMEBODY BRINGS IN AN OLD MARRIAGE RECORD AND SAYS, HERE'S MY OLD NO, I FOUND THIS IN THE CLOSET, THAT'S NOT HOW THIS WORKS.
SO, UM, HOW THIS WORKS IS I HAVE A BUNCH OF, UH, CABINETS.
SO I WAS ONLY REFERRING TO A VERY, UM, SPECIFIC PORTION OF THE ARCHIVE RECORDS THAT WERE REMOVED FROM THE COUNTY CLERK'S OFFICE AND SHOULD NEVER HAVE BEEN REMOVED FROM THE COUNTY CLERK'S OFFICE, THEY'RE COUNTY CLERK PROPERTY AND SHOULD HAVE NEVER BEEN REMOVED.
UM, THE REST OF THE DOCUMENTS THAT ARE DONE ON THE RECORD PRESERVATION SIDE OF THINGS ARE, UM, MARRIAGE LICENSE THAT ARE IN MY POSSESSION.
THEY ARE, UH, PROBATE, UH, RECORDS.
THEY ARE, UM, LUNACY CASES, UM, TUBERCULOSIS CASES, UH, EVERYTHING THAT IS COUNTY CLERK RELATED IS WHAT I'M WORKING ON.
IT'S NOT JUST SOMEBODY DROPPING OFF A BUNCH OF MOLDY BOOKS.
THOSE BOOKS WERE REMOVED FROM THE PROPERTY, UM, OF THE COUNTY CLERK AND SHOULD NEVER HAVE BEEN.
SO I'M DELIGHTED THAT SOMEBODY DID RETURN THEM.
I THINK PROBABLY WHAT YOU'RE GETTING TOWARDS IS HOW CLOSE CAN WE GET YOUR OFFICE TO A NET ZERO IMPACT TO THE TAXPAYER? ARE THESE RIGHT, EXACTLY.
AND I KNOW YOU WORK ON THAT AND I APPRECIATE IT.
I KNOW YOU DO, BUT ARE WE, DO WE REALLY KNOW EXACTLY WHAT THESE STATUTES SAY? YES.
HAVE WE REALLY DUG INTO THEM, UH, RECENTLY AND LOOKED TO SEE IF THERE'VE BEEN ANY UPDATES OR ANY, I JUST WANNA MAKE SURE THAT, THAT WE CAN, UH, USE THESE FUNDS TO GET AS CLOSE TO NET ZERO AS POSSIBLE FOR THE TAXPAYER, WHICH I KNOW YOU WANT TO AS WELL, WHICH IS EXACTLY, AND THAT'S MY POINT OF ELIMINATING A LOT OF THE ITEMS WITHIN THE GENERAL FUND SO THAT MM-HMM
YOU KNOW, IT'S NOT TAXPAYER FUNDED.
AND SO LOCAL GOVERNMENT CODE SECTION 1 18 0 2 5 IS RELATED TO, TO, UM, THE COUNTY CLERK'S RECORD ARCHIVE.
AND SO THAT TALKS ABOUT WHAT I CAN AND CANNOT DO WITH THOSE FUNDS, BUT WE CAN TAKE THAT OFFLINE SO THAT WE DON'T SIT HERE JUST HARPING ON, ON THIS ONE.
BUT, UM, IT IS IN MY RECORDS ARCHIVE PLAN.
AND SO THAT IS GOING TO BE COMING UP SOON BEFORE THE COURT.
AND SO THAT'S WHERE I EXPLAIN TO YOU WHAT HAS BEEN ACCOMPLISHED AND WHAT IS YET TO BE ACCOMPLISHED WITH THOSE FUNDS.
AND SO I CAN TELL YOU THAT IN THIS PACKET THAT I GAVE YOU, UM, I DID GET A QUOTE FROM A, UH, RECORDS PRESERVATION COMPANY AND I DO HAVE SOME THINGS IN THE WORKS.
SO, UM, AND I, I DID, UM, ALSO IN THAT I, I DID REACH OUT TO I BARRY, UM, ABOUT, UM, THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION STANDARDS, UM, RELATED TO, UM, PROTECTING THE RECORDS, THE INTEGRITY OF THE RECORDS.
AND SO WE HAD DISCUSSED, UM, A, UM, CLIMATE CONTROLLED, UH, ROOM BEING BUILT.
UM, AND SO THAT'S SOMETHING THAT I TOLD HIM THAT, UH, JUST YESTERDAY THAT, UM, I WANNA BACK OFF FROM THAT AND DO SOMETHING ELSE.
I NEED TO DO SOME RESEARCH ON IT BEFORE WE MOVE FORWARD BECAUSE THAT WAS GOING TO IMPACT THE COUNTY, UM, AS FAR AS, YOU KNOW, ASKING YOU TO GO AHEAD AND PUT THIS IN WITH THE HILL AND WILKINSON OR WHOEVER IT IS THAT YOU WANNA WORK WITH ON SOMETHING THAT I WANTED TO DO.
I DIDN'T WANNA TAKE YOUR MONEY.
YOU'RE WORKING ON PLENTY OF OTHER THINGS.
AND SO I DON'T THINK THAT THAT'S GONNA BE SOMETHING URGENT FOR ME RIGHT NOW.
SO THAT IS SOMETHING THAT I WAS GOING TO USE THE FUNDS FOR POSSIBLY.
ANY OTHER QUESTIONS? I'D LIKE WE MOVE ON.
SO WE DON'T REALLY GET ANY MONEY FROM THAT ANYMORE.
UM, AS FAR AS THE, UM, WHAT IS THIS HOLD ON THE COURT RECORD PRESERVATION? I DON'T, I DON'T HAVE
[02:50:01]
ANYTHING GOING INTO THAT LINE THAT, UM, I COULD IDENTIFY.UM, AND THEN THE OTHER FUND, UM, REVENUE, UM, I DON'T KNOW WHAT THAT AMOUNT IS.
THAT'S SOMETHING AGAIN THAT THE AUDITOR WORKS ON, CORRECT.
YEAH, COURT, COURT RECORD PRESERVATION.
UM, WE ESTIMATES ABOUT 50,000 THAT YOU HAVE IN THERE, SO I CAN'T, I'M SORRY, I DIDN'T HEAR YOU.
THERE HASN'T BEEN, IT DOESN'T APPEAR THAT, THAT THERE'S REALLY BEEN ANYTHING ACT, UH, UH, 20 20 23 WAS THE LAST TIME THERE WAS SOME, I GUESS SOME FORM OF ACTUAL, THE REST OF 'EM HAVE BEEN PRE PRETTY SMALL NUMBERS.
BUT THERE'S, THERE'S 50,000 IN THE FUND.
WHAT DOES IT NEED TO BE? SO WHAT I'M LOOKING AT IS OUR, OUR FUND BALANCES AS OF SEPTEMBER, 2024.
SO, UH, WHAT DOES THAT HAVE TO BE USED FOR? UH, SAME COURT RECORD PRESERVATION.
THE, THE COUNTY CLERKS REALLY DID WELL WHEN THEY CAME UP WITH ALL THESE, BECAUSE WHEN I WAS CLERK 15 YEARS AGO, THERE WAS THE FUND 57 AND SINCE THEN, THERE'S NOW 28, 29, 33
YEAH, I MEAN, THEY, AND THE DISTRICT CLERKS SOMEHOW THEY GOT THE SHORT END OF THE STICK BECAUSE THEY, THEY DON'T COLLECT THIS KIND OF BIG MONEY, BUT THE MAJORITY OF IT IS ON YOUR PROPERTY RECORDS.
THE, THE, THE EARNINGS ARE COMING FROM THAT AND THE COUNTY EVEN RECEIVES A PORTION OF EACH OF THEIR PROPERTY RECORDS FILINGS.
WE HAVE A, WE HAVE A RECORDS PRESERVATION FUND THAT IS ONLY FOR, UH, IT'S FUND 58, UH, WHICH WE USE TO LIKE SHRED DOCUMENTS, YOU KNOW, THE SHREDDING SERVICE THAT COMES, UH, AROUND.
SO YEAH, THE, THE CLERKS, UH, THEY, THE LEGISLATION DID WELL TO, TO MAINTAIN THE OLD RECORDS.
LET'S, UNLESS THERE'S ANYTHING ON THAT, LET'S GO TO THE NEXT PAGE.
SO THE, UM, TECHNOLOGY FEES, I'VE ONLY COLLECTED $16.
UM, IT'S REALLY SILLY, BUT, UM, THAT'S HOW IT GOES.
SO THE, UM, EQUIPMENT AND FURNITURE, AGAIN, I WENT DOWN, I HAVEN'T USED IT.
I I'M NOT SURE THAT, UM, YOU KNOW, THIS SECTION HERE, I, I HEAVILY RELY ON LISA'S EXPERTISE, UM, RELATED TO THESE EXPENDITURES.
UM, AND I DID NOT HAVE A CHANCE TO VISIT WITH HER.
I DIDN'T EVEN HAVE TIME TO ASK FOR THAT TIME OF HERS.
AND SO I JUST MINIMIZED THE AMOUNTS, UM, UNTIL WE COULD BE HERE TODAY.
LISA, YOU GOT ANYTHING TO ADD ON THAT? OKAY, LET'S GO TO THE NEXT PAGE.
THIS IS THE FUN, THIS IS THE FUN PAGE FOR ME BECAUSE, UM, THIS IS, UH, WHERE I DON'T CHARGE THE TAXPAYER AND HELP THE COUNTY AS A WHOLE.
AND SO, UM, AND I'M HAPPY TO DO THAT.
SO THE, THE REVENUE, I'M BEING CONSERVATIVE ONCE AGAIN, UM, ON WHAT I FEEL LIKE WE'RE GONNA BRING IN AT 195,000, UM, WHICH IS UNDERESTIMATED, BUT THAT'S OKAY.
THIS IS A SPECIAL FUND AND IT DOESN'T IMPACT, UM, YOUR BUDGET.
THE OFFICE SUPPLIES, I'D REALLY LIKE TO INCREASE THIS, UM, MORE THAN WHAT I PUT HERE.
AND WITH ME TAKING THE, THE BURDEN OFF OF, UM, THE GENERAL FUND, I WILL HAVE TO INCREASE THIS MORE, UM, I THINK TO $15,000.
IS THIS A FUND WHERE WE'RE WORRIED ABOUT THIS FUND RUNNING OUT? OR IS THIS A FUND THAT'S GONNA REGENERATE EVERY YEAR? THIS IS REGENERATING STATUTORILY ANNUALLY, YES.
WE HAVE NO CONCERN ABOUT DECLINE, DRASTIC DECLINE.
AND THEN, YEAH, PLEASE DO THE EQUIPMENT AND FURNITURE.
SO I WENT, I WENT DOWN ON THAT ONCE AGAIN, UM, I HAVEN'T USED IT, SO I DON'T FEEL LIKE IT'S NECESSARY FOR ME TO EVEN ASK TO USE IT, UM, OTHER THAN MAYBE JUST HALF AS A SAFE SPOT.
UM, AND THEN THE, UH, RECONSTRUCTION OF THE OLD RECORDS, THIS ONE, UM, LOOKS LIKE I HAVE 1,800,000 9, 1 21 AND 95 CENTS.
AND SO ONCE AGAIN, I'M ASKING FOR THAT, BUT I JUST PUT 1,000,008 TO, TO AS A PLACEHOLDER TO, IS THIS THE SAME, SAME FUND AS THE RECONSTRUCTION OF OLD RECORDS IN THE OTHER ONE? NO, SIR.
SO THIS IS A, UM, ADDITIONAL RECORDS MANAGEMENT, UM, NOT NON TAXPAYER FUNDS.
SO WHENEVER SOMEBODY FILES SOMETHING IN MY OFFICE,
[02:55:01]
I COLLECT THIS FEE.AND THIS RECORDS MANAGEMENT AND PRESERVATION, UM, IS LOCAL GOVERNMENT CODE 1 18 0 2 1 6.
AND IT DOES HAVE, UM, SPECIFIC PURPOSES FOR ME TO, UM, UTILIZE THAT FUND FOUR.
IT'S INTERESTING THAT THEY'RE BOTH 1.8 MILLION.
YEAH, I MEAN IT'S THAT THAT'S RIGHT.
WE'RE TALKING REALLY BIG DOLLARS HERE AND I THINK BOBBY'S POINT IS RIGHT ON, EXCUSE ME, COMMISSIONER ALANA'S POINT WAS RIGHT ON THAT.
WE GOT A TO THE, I I APPRECIATE THAT.
WE'VE GOT A DEPARTMENT THAT'S GENERATING A BUNCH OF REVENUE, AND I THINK WE HAVE TO USE IT AS, AS EFFICIENTLY AS WE CAN AND AS EFFECTIVELY AS WE CAN.
SO OBVIOUSLY IT'S YOUR DEPARTMENT, SO WE RELY ON INPUT FROM YOU, BUT IF THERE ARE WAYS THAT WE COULD USE THIS TO, UM,
AND I, I COMPLETELY AGREE AND APPRECIATE YOU SAYING THAT.
AND SO THE, UM, THE THOUGHT WAS, UM, LAST YEAR OR THE YEAR BEFORE WAS I WAS ASKING TO BECOME THE RMO FOR THE COUNTY.
UM, THAT WAS NOT TAKEN AS PRESENTED VERY WELL.
AND SO, UM, YOU KNOW, I HAD SPOKEN WITH COMMISSIONER STACY ABOUT THAT, AND I WAS PLANNING ON, I, I KNOW IT'S NOT VERY MUCH MONEY, BUT I WANTED TO BUILD A BUILDING OR SOMETHING SO THAT I COULD, UM, HOUSE THE RECORDS ON BEHALF OF THE COUNTY.
UM, THAT WAS NOT WELL RECEIVED.
SO, UM, BUT I WAS SITTING ON THE MONEY FOR THAT PURPOSE.
UM, AND THEN YOU MEAN ALL RECORDS, YOU WANTED TO DO ALL RECORDS FOR THE, THE COUNTY, THE WHAT T SLACK WOULD ALLOW ME TO DO, BUT WHENEVER YOU DO THAT, YOU HAVE TO GET BUY-IN FROM ALL OF THE OFFICIALS THAT YOU WOULD BE IMPACTING BY HOUSING THEIR RECORDS.
AND SO, UM, OKAY, LET ME GIVE THIS A A PROBABLY A RIDICULOUS EXAMPLE, BUT I'M TRYING TO, THIS IS REALLY INTERESTING BECAUSE IT'S A BUNCH OF MONEY AND WE NEED TO USE IT EFFECTIVELY.
SO UPSTAIRS ON THE FOURTH FLOOR HERE, THERE IS BOXES AND BOXES AND BOXES OF RECORDS FROM THE TAX ASSESSOR'S OFFICE, I THINK, I MEAN HUNDREDS OF BOXES.
IS THAT THE KIND OF THING YOU THINK YOU COULD MANAGE WITH THIS? IT'S SOMETHING THAT, UM, I PRESENTED, UM, TO A, A COUPLE OF PEOPLE AND, UM, I KNOW THAT THE IMPACT WOULD BE THAT, YOU KNOW, I WOULD TAKE POSSESSION OF THE RECORDS AND HAVE, UM, LIKE A LOGIN OUT SITUATION WHENEVER SOMEBODY NEEDED TO CHECK OUT THE RECORDS.
AND SO THAT WOULD THEN BECOME UNDER MY CARE.
UM, BUT THAT DIDN'T MEAN THAT THE OTHER OFFICIALS COULDN'T CHECK IT OUT.
AND I MAY BE GOING DOWN A RABBIT HOLE BECAUSE OF MY A DHD IS REALLY OUTTA CONTROL TODAY.
SO I MAY NOT EVEN BE ANSWERING YOUR QUESTION,
SO YOU MENTIONED THERE WERE SOME THINGS YOU COULDN'T BE THE RMO FOR.
WHAT WOULD, WHAT, DO YOU REMEMBER WHAT THOSE UM, I'M ARE, I DON'T, YEAH, I, I DON'T KNOW THE EXACT, UM, LIST I KNOW THAT I COULDN'T TAKE POSSESSION OF LIKE, UM, I BELIEVE THE DA'S RECORDS AND THINGS LIKE THAT.
SO THAT WOULD BE COMPLETELY OFF LIMITS.
AND SO I DON'T, I, FROM WHAT I REMEMBER, OKAY.
UM, BUT I HAVEN'T VISITED WITH THAT, THE SITUATION AND SINCE, UM, WE HAD OUR DISCUSSION I THINK TWO YEARS AGO.
I'M CURIOUS, AS WE'RE MOVING FORWARD WITH DIGITIZING SO MANY RECORDS, WHETHER THAT WOULD FALL UNDER YOUR SCOPE IN THAT ROLE.
AND SO THE COUNTY CLERK CAN BE THE RMO, BUT THAT'S A DISCUSSION FOR THE ENTIRE COUNTY.
I DON'T WANNA SPEAK FOR ANYBODY ELSE.
THAT'S, IT COULD BE A PRETTY HOT TOPIC.
SO, YEAH, SO I THINK, UM, SHE, SHE DOES DIGITIZE RECORDS.
IT'S NOT JUST TAKING OLD MOLDY PAPER AND PUTTING IT INTO FANCY LITTLE BINDERS.
UM, THE, UH, THE FUNDS ARE, HER, HER PERSONNEL BUDGET ITSELF IS A MILLION DOLLARS IN THE GENERAL FUND.
SO, YOU KNOW, THESE FUNDS WOULD BE A SHORT RELIEF TO YOUR GENERAL FUND TO, TO CHARGE ALL OF HER PERSONNEL TO THIS.
SO IT, IT, IT'S NOT A LONG-TERM SOLUTION.
I THINK HE WENT A DIFFERENT DIRECTION THAN WHERE COMMISSIONER ALANA IS GOING.
YEAH, WE HAVE AN $827,000 COFI PROPOSAL SITTING IN FRONT OF US FROM THE JAIL, THE SHERIFF'S OFFICE ENVIRONMENTAL HEALTH.
THE POINT IS, CAN WE PUT THAT $800,000 IN FUND 57 AND HAVE COFI DIGITIZE THOSE RECORDS WITH THIS MONEY? IS THAT LEGAL? SO THAT'S WHAT I WAS SAYING, THAT THERE'S BEEN AG OPINIONS
[03:00:01]
EVEN WRITTEN ABOUT THE COUNTY CLERK'S FUNDS BEING USED FOR OTHER OFFICES.SO I DON'T THINK YOU'RE GONNA GET VERY FAR.
NO, BUT, BUT I WAS SAYING THAT WAS WHERE HE WAS GOING WITH HIS QUESTIONS, NOT JUST OFFSETTING PERSONNEL.
YEAH, THAT'S WHERE I WAS GOING.
IF YOU WERE AN RMO, IF YOU WERE MANAGING THOSE, IS THAT SOMETHING THAT THE, I MEAN, I DON'T KNOW, OBVIOUSLY, BUT IS THAT SOMETHING THAT WE COULD DO WITH THAT FUND TO GET THAT ROLLING? I DON'T KNOW.
WE WOULD HAVE TO DIVE INTO THAT AND GET AGREEMENT FROM ALL OFFICIALS, UM, AS WELL AS YOU AS THE COURT.
CAMMY, DO YOU AGREE? AND CAMMY, I'M SORRY.
AND, UH, LISA, OKAY, SO LET ME ASK YOU A QUESTION.
WE HAD 1,000,008, A FEW PAGES BACK.
HOW MUCH IS IN THIS FUND? THAT'S IT.
WE GOT $3.6 MILLION THAT'S CORRECT.
TWO FUNDS AND TWO FUNDS? TWO FUNDS.
YEAH, I MEAN, BOBBY, I'M SORRY, COMMISSIONER GOANA, I THINK YOU, YOU HIT A REALLY INTERESTING POINT HERE.
IF CREATING WHAT YOU REFER TO, AND LOOK, THIS IS CATCHING US ALL FOR THE FIRST TIME.
SO WE'RE NOT, WE'RE JUST TRYING TO UNDERSTAND THAT'S OKAY.
SO, BUT THIS IDEA OF BECOMING A WRECKAGE RECORD, RECORDS RECORD MANAGEMENT OFFICE, IF THAT WOULD ALLOW US TO USE AND TR DEAL WITH RECORDS FROM OTHER OFFICES WHERE WE'RE HAVING BIG BUDGETARY IMPACTS, AND BY MAKING YOU THAT, WELL, THAT'S SOMETHING WE MIGHT WANNA LOOK AT.
WELL, HERE'S SOME EXAMPLES OF WHAT THIS PRESERVATION, THESE PRESERVATION YOUR SOUND SYSTEM IN HERE, YOUR RECORDING SYSTEM THAT'S BEEN USED FROM THOSE FUNDS, BECAUSE THAT'S PRESERVING YOUR MINUTES AND YOUR RECORDINGS.
UM, CASE FILE FOLDERS, UH, EV FROM ALL THE CA YOU KNOW, THE CASE FILED, THE PRE CIVIL CASE, CRIMINAL CASE FILED IN HER, HER OFFICE, AND THEN IT'S HOUSED IN THAT FILE FOLDER.
UM, ANY, ANYTHING TO DO WITH A RECORD, UH, PROBABLY OR IN A PHOTOCOPY MACHINE COULD PROBABLY BE CHARGED TO IT.
I MEAN, YOU KNOW, YOU, YOU JUST THINK ALONG THOSE LINES OF SOMETHING TO DO WITH THE DOCUMENT AND WITH THE HISTORY OF ROCKWELL COUNTY.
SO FOR EXAMPLE, IF IT TOOK HALF A PERSON'S TIME TO KEEP UP WITH THE MINUTES OF OUR COMMISSIONER'S COURT, HALF OF THAT PERSON'S TIME COULD BE BILLED TO THESE FUNDS.
AS LONG AS THEY'RE EMPLOYED BY ME.
WELL, BUT YOU'RE THE ONE THAT DOES IT.
AND IT'S YOUR OFFICE THAT DOES IT.
SO, AND SO IF THESE, I DON'T KNOW IF THESE NUMBERS KEEP GROWING OR IF JUST A 3.6 MILLION APPEARED OUT OF THE BLUE LAST YEAR.
SO WE SHOULD BE LOOKING AT WAYS LEGALLY, AND EVERYBODY WANTS TO LEGALLY WE ALL UNDERSTAND THAT LEGALLY THAT WE COULD USE THOSE FUNDS THAT MIGHT GIVE SOME RELIEF BY SHIFTING RECORDS, TAKING RECORDS, MANAGEMENT FUNDS OR EXPENSES ELSEWHERE.
IF WE COULD, OR EVEN WITHIN YOUR OFFICE, IF YOU COULD ALLOCATE PEOPLE TO THOSE DEPARTMENTS LEGALLY WE SHOULD BE LOOKING AT THOSE OPPORTUNITIES.
SO, UM, I ALSO WANNA ADD IN THERE THAT I AM USING THIS FUND, UM, FOR MY MAINTENANCE AGREEMENTS, UM, AND I DID, UH, SPELL THAT OUT WITHIN THE 184 PAGES.
UM, SO THAT IS ATTACHED AS FAR AS THAT INFORMATION GOES.
WHAT'S INCLUDED IN THE MAINTENANCE AGREEMENTS AND, UM, THE SOFTWARE.
SO I'M PAYING FOR OTHER THINGS OUT OF THE, UM, RECORDS MANAGEMENT FUND, UM, INCLUDING THE TRAVEL AND TRAINING, THE CAPITAL OUTLAY, THE CAP, AND AGAIN, THE OTHER CAPITAL OUTLAY.
AND SO A LOT OF WHAT HAPPENS IN HERE WITH THE, THE, UH, MICROPHONES THAT YOU'RE USING, THE SPEAKER SYSTEM, THE, UH, CAMERAS, THE COMMISSIONER'S COURT MEETING, THE UM, PRODUCTION COMPANY, AND UM, EVEN THE HANDHELD MICS.
I FUND THAT FOR THE COMMISSIONER'S COURT BECAUSE HAVE, HAVE YOU SEEN THE BUDGET FOR THE PROJECTOR IN HERE? I SPOKE, I ALSO WANTED TO ADDRESS THAT BECAUSE I SPOKE WITH BRIAN CRENSHAW, THE IT DIRECTOR, AND I MADE HIM AWARE BECAUSE HE MADE ME AWARE OF HIS ASKS.
AND I TOLD HIM THAT THAT'S SOMETHING THAT, UM, COULD BE SHIFTED TO ME IF THE COMMISSIONER'S COURT APPROVED THAT.
SO THAT I COULD FUND THAT OUT OF RECORDS MANAGEMENT BEING THAT IT HAS TO DO WITH COMMISSIONER'S COURT AND MY ROLE.
SO THAT'S SOMETHING THAT I WOULD LIKE TO PROPOSE AS WELL.
YOU KNOW, EVEN, EVEN, YOU KNOW, SOMETHING LIKE PAYING FOR HER TYLER, HER PORTION OF THE TYLER SOFTWARE MAINTENANCE AGREEMENT, I MEAN THAT, THAT COULD BE, UH, UTILIZED IN THIS
[03:05:01]
AND, AND SHE IS PICKING UP SOME BIG MAINTENANCE AGREEMENTS, WHICH COULD BE THAT THAT'S IN THERE ALREADY.BUT, UH, YOU KNOW, IT IS, YOU JUST, YOU HAVE TO THINK CREATIVELY WITHIN THE TERMS OF THE STATUTE.
WE COULD BUY A HECK OF A LOT OF FILE CABINETS.
AND I MEAN, SO HOW DO WE PUT OUR HEADS TOGETHER AND BE CREATIVE, LISA? IS THAT YOU AND HER THAT GET TOGETHER OR YOU, AND DO WE, WELL, USUALLY I LOOK AND SEE, I HATE TO SAY WE CREATE A TASK FORCE, BUT WITH, WITH ANY OF THE SPECIAL FUNDS, YOU KNOW, I LISTEN DURING BUDGET TIME AND THEN I'LL USUALLY SAY, HEY, I THINK YOU COULD USE THIS FUND, YOU KNOW, THIS PARTICULAR FUND FOR IT.
SO, YOU KNOW, I AM ALWAYS INTERESTED IN TRYING TO USE THESE, THESE UP.
UH, I WILL SEND YOU THE STATUTES, UH, AND YOU KNOW, WE CAN JUST START, YOU KNOW, WHEN YOU'RE, WHEN YOU'RE HEARING STUFF DURING BUDGET TIME, YOU'LL BE ABLE TO START THINKING ALONG, ALONG THOSE LINES.
C COMMISSIONER LICHTY, I CAN GUARANTEE YOU THAT COMMISSIONER ALANA AND I ARE GONNA BE PUSHING THE BOUNDS OF THIS WITH WHAT WE'RE TRYING TO DO WITH OUR RECORDS MANAGEMENT.
I CAN PROMISE YOU THAT, THAT WE'RE GOING TO DIVE INTO THAT.
AND UM, FOR A LOT OF REASONS, ALL THE THINGS WE'VE BEEN TALKING ABOUT THAT'S REAL IMPORTANT.
SO, UM, I APPRECIATE THAT VERY MUCH.
AND I DO TOO, BUT I JUST WOULD ASK THAT, THAT, UH, RESPECTFULLY THAT YOU PROCEED CAUTIOUSLY WHEN APPROACHING OTHER OFFICIALS ABOUT, UM, WHAT I, WHAT WE JUST TALKED ABOUT.
I JUST DON'T WANT ANYBODY TO THINK I'M STEPPING ON TOES OR TRYING TO TAKE CONTROL OF THEIR, YOU KNOW, THEIR ITEMS. SO THIS WOULD HAVE TO BE SOMETHING THAT WOULD HAVE TO BE CAUTIOUSLY APPROACHED.
BUT I I CAN I JUST, FROM ALL THE PEOPLE I KNOW IN THIS COUNTY THAT WORK HERE, WHICH ISN'T EVERYBODY, BUT I KNOW A LOT OF PEOPLE, EVERYBODY'S HERE FOR THE GOOD OF THE COUNTY.
AND EVERYBODY'S HERE LOOKING AT WAYS TO DO THAT.
WE'RE NOT TRYING TO GUARD OUR FIEFDOMS OR ANYTHING LIKE THAT.
SO WHAT WE CAN USE TO BE MORE EFFECTIVE, WE WANT TO USE TO BE MORE EFFECTIVE.
AND SOMETHING THAT, UM, IS PROBABLY GONNA OPEN A LITTLE BIT OF A CAN OF WORMS HERE, BUT, UM, I'M OKAY WITH THAT.
SO THE, UH, RECORDS MANAGEMENT FUND IS, UH, PAYING FOR MY PART-TIME EMPLOYEES AND I AM ASKING FOR SOMEBODY FURTHER ON DOWN IN MY PRESENTATION.
AND I AM REQUESTING TO FUND THAT THROUGH, UM, RECORDS MANAGEMENT AS WELL, SO THAT THAT'S NOT TAXPAYER FUNDED.
UM, ALL MY CAPITAL OUTLAY ITEMS ARE ALSO BEING FUNDED THROUGH, UH, RECORDS MANAGEMENT AND THROUGH THE SPECIAL FUNDS.
AND SO, UM, THAT'S THE 23,000 AND I CAN'T SEE IT BECAUSE I DON'T HAVE MY GLASSES ON.
23,000 SOMETHING ON MY CAPITAL OUTLAY REQUEST.
SO, UM, I AM REQUESTING TO USE MY SPECIAL FUNDS FOR THAT AS WELL.
AND THAT IS WITHIN THE SCOPE OF THE LAW BECAUSE THE, UM, OF HOW THE ITEMS ARE USED AND WHAT THEY ARE.
ANYTHING ELSE ON THAT PAGE, Y'ALL? OKAY, LET'S KEEP ROLLING.
SO, UM, SOMETHING THAT I'M ASKING FOR, UM, UNDER RECORDS MANAGEMENT IS, UM, INCREASING THE PART-TIME HOURLY RATE FROM $15 TO $16.
UM, THAT IS ON THE PERSONNEL REQUEST ON PAGE.
NOW THAT WE'RE MOVING ON, UM, I HAVE SO MANY PAGES.
HEY, WHILE YOU'RE LOOKING FOR THAT, HEY LISA, IF WE'VE GOT $3.6 MILLION SITTING IN THESE FUNDS, UM, THAT'S GONNA GENERATE SOME REASONABLE INTEREST.
DOES THAT, IS THAT INTEREST LIMITED TO USE ON THESE FUNDS OR CAN THAT GO ELSEWHERE? UH, I DON'T, SO, UH, I BELIEVE, I DON'T THINK IT EARNS INTEREST.
THE, THE FUND 57, THE INTEREST IS EARNED ON THAT MONEY.
THE LAST ONE WE WERE TALKING ABOUT, THE, THAT CC RECORDS MANAGEMENT, IT'S IN ITS OWN FUND, SO IT GENERATES ITS OWN INTEREST.
BUT IF IT'S A A 1,000,008, YOU TAKE THAT TIMES 4%, THAT'S WHAT, UM, YEAH, NO, I MEAN, IT'S, IT'S SAYING THEN IT'S 7.2%, SEVEN 72,000 A YEAR OR SOMETHING LIKE THAT.
BUT REMEMBER, IT'S ONLY, THEY'RE SEPARATE.
SO RECORDS MANAGEMENT HAS ABOUT 1.8 MILLION IN IT, AND THEN THE OTHER ONE HAD 1.8.
SO THEY'RE NOT 3.6 TOGETHER, SO YOU CAN'T COMPOUND THEM.
[03:10:01]
MANAGEMENT, UH, LOOKS LIKE IT EARNS ABOUT 80, 60, 70,000 TO 85,000 ANNUALLY IN INTEREST.SO CAN WE TAKE THAT OUTTA RECORDS MANAGEMENT AND PUT IT TO THE GENERAL FUND? 'CAUSE IT'S INTEREST, I DOUBT IT.
THAT'S ALSO, ALSO, THAT'S ALSO PROBABLY WRITTEN IN THE STATUTE TOO.
'CAUSE IT, THEY'LL WELL CHECK ON IT.
I MEAN, BECAUSE LIKE, IF I REMEMBER RIGHT, AND I COULD BE WRONG, BUT YOU GUYS WERE THE ARPA FUND GENIUSES.
WE GOT A BUNCH OF ARPA FUNDS WHERE WE EARNED INTEREST AND WE GET TO USE THAT.
BUT IT MAY BE THE SAME PRINCIPLE.
YEAH, WE DID USE ARPA INTERESTS AND SPREAD IT ALL AROUND AND, AND DID ALL KINDS OF STUFF THE LAST BUDGET.
MAYBE YOU CAN'T, MAYBE YOU CAN'T, BUT MAYBE YOU CAN.
AND IF WE CAN, I'D LIKE TO KNOW IT BECAUSE THAT WOULD BE MONEY THAT COULD GO INTO THE GENERAL FUND IF IT, IF IT'S, AGAIN, TOTALLY, IT'S GOTTA BE WITHIN THE BOUNDS OF THE LAW.
SO I ALSO DECREASED THE INDEXING AND SCANNING FROM $43,750 BECAUSE WE BROUGHT THAT IN-HOUSE THANKS TO DANNY.
UM, HER RECOMMENDATION WAS TO HIRE A PART-TIMER AND, UM, HAVE THE PART-TIMER DO THE INDEXING.
SO THAT'S WHAT WE'RE DOING AND IT'S WORKING.
UM, SO I DON'T NEED THAT IN THERE ANYMORE.
UM, NOW I DID DECREASE THE MAINTENANCE AGREEMENTS FROM 1 58, 1 50 TO 1 25, BUT I NEED TO INCREASE IT BACK TO ONE 50.
SO THAT'S A CHANGE THAT I WOULD NEED TO MAKE.
UM, AND THIS IS DUE TO HAVING SWAG, IT IMAGE TECH, LASER FISH TYLER TECHNOLOGIES, UH, RECORDS MANAGEMENT, UM, US ARCHIVES.
UM, I WANT THAT MOVED TO THIS GL IF LISA APPROVES.
AND THEN ADDING FIDDLER MAINTENANCE AGREEMENTS TO THIS AS WELL.
AND SO THAT COMES TO ROUGHLY UNDER ONE 50.
UM, AND THEN, UH, DECREASING THE SOFTWARE FROM ONE 10 TO 50,000.
UM, I'M HAVE A NOTE HERE, UM, TO ASK LISA ABOUT, UM, USING THIS FOR FIDDLER.
SO, UM, HERE COMES THE EGG ON MY FACE.
UM, SO WHEN I WENT WITH TYLER TECHNOLOGIES RECORDS MANAGEMENT SOFTWARE, UM, THE PROPERTY FRAUD SOFTWARE WITHIN THAT CONTRACT SOUNDED AMAZING.
HOWEVER, UM, WITH THAT I WENT AHEAD AND, UM, CANCELED THE CONTRACT WITH FIDDLER, UH, FOR PROPERTY FRAUD ALERT.
AND SO WHAT THAT DID WAS IT CAUSED, UM, SOME ISSUES BECAUSE TYLER TECHNOLOGIES REQUIRES THAT YOU HAVE A PASSWORD, A USERNAME, YOU HAVE TO LOG IN FOR THE PROPERTY FRAUD ALERT, AND IT'S CREATED A PROBLEM FOR A LOT OF THE SENIOR CITIZENS AND PEOPLE WHO ARE UNCOMFORTABLE WITH, UM, HAVING A PASSWORD AND A LOGIN AND REMEMBERING IT.
AND SO, UM, I'M WANTING TO RE-IMPLEMENT, UH, A CONTRACT WITH FIDDLER TECHNOLOGIES AND DUPLICATE MY EFFORTS ON THE PROPERTY FRAUD ALERT, UH, WHICH IS FUNDED THROUGH RECORDS MANAGEMENT SO THAT EVERYBODY CAN SIGN UP FOR IT, NOT JUST PEOPLE THAT ARE COMFORTABLE WITH THE USERNAME AND PASSWORD.
HOW MUCH ARE WE TALKING ABOUT? SO, UH, IT LOOKS LIKE 7,000 AND 4,000 OR 9,000 AND 4,000.
I'M SORRY, I'D HAVE TO LOOK AT MY INDEX.
SO THIS IS 4,000 AND WHAT, WHAT DOES THAT SAY? I CAN'T READ IT.
SO $4,620 TO, UM, FOR THE ANNUAL, I CAN'T READ THAT FOR THE ANNUAL, UM, SUBSCRIPTION AND THEN, UH, $4,000 FOR THE REIMPLEMENTATION PROCESS.
AND, UM, IN MY MIND, UH, IT'S A LESSON LEARNED, BUT I'M WILLING TO, UM, TO RE-IMPLEMENT THAT FOR THE PEOPLE.
DO WE PAY EXTRA, DO YOU KNOW, FOR THE PROPERTY FRAUD ALERT UNDER TYLER? YES, SIR.
HOW MUCH DO WE PAY UNDER TYLER? IT'S LIKE 46 SOMETHING OR 56 SOMETHING.
NOW IT, SO CAN WE STOP THAT AND IT'S JUST GO BACK TO THE OTHER ONE? THAT'S MY QUESTION.
IF WE DON'T REALLY WANT THE ONE WITH THE PASSWORD, DO WE REALLY NEED BOTH REASON? WE COULD LOOK AT THAT.
IT, IT'S, I MEAN, WHY NOT? SURE, SIR.
WHY, IF, IF WE CAN GET AWAY WITH, IF WE DON'T NEED THEM BOTH, WHY BE REDUNDANT? RIGHT? THAT SOUNDS FAIR.
I'LL LOOK INTO THAT AND GET BACK WITH Y'ALL.
NOTICE HOW BIG THIS FONT IS, RIGHT? SO, UM, AGAIN, LET'S SEE, UH, DECREASING CAPITAL OUTLAY FROM 1 45, 1 TO 42,000.
I'M GOING TO NEED TO GO BACK AND ADD THE 30,000 FOR THE UPGRADES FOR THE COMMISSIONER'S COURT AFTER HEARING BRIAN BRIAN'S PRESENTATION YESTERDAY, I DON'T KNOW THAT IT'S GONNA STOP AT 30,000.
SO, UM, I NEED TO PUT THE NUMBER THERE
[03:15:01]
THAT'S GOING TO SATISFY WHAT BRIAN AND THE COMMISSIONER'S COURT HAS AGREED TO AS FAR AS UPGRADING WHAT'S IN THE COMMISSIONER'S COURT RIGHT NOW.AND SO I AM, I THOUGHT I HEARD 30,000 YESTERDAY, BUT IT MIGHT BE MORE THAN THAT.
AND SO I WOULD WANT TO, UH, GO BACK TO CAPITAL OUTLAY UNDER RECORDS MANAGEMENT AND INCREASE THAT TO FULFILL THAT OBLIGATION.
AND, UM, SO THE CAPITAL OUTLAY, UM, IF I LOOKED AT THE RIGHT LINE ITEM, THIS IS DUE TO PAYING NEMO Q AND COMMISSIONER'S COURT ITEMS, UM, BLOOM AFFILIATED COMMUNICATION CABLES, AUDIO SYSTEM AND, AND OTHER THINGS.
UM, AND LET'S SEE, THE 42,000 DOES COVER THE FIDDLER REIMPLEMENTATION OF PROPERTY FRAUD ALERT AND THE NOTARY FRAUD ALERT OF $35,000 WITH A FEW DOLLARS LEFT.
AND SO THE NOTARY FRAUD ALERT THAT I'M REQUESTING, UM, IS NEW.
UM, BUT IT IS SOMETHING THAT WE'RE SEEING ON THE RISE, UM, UH, NOTARY FRAUD AND LIFTING THE NOTARY SEAL.
UM, WHICH I HAVE A SITUATION RIGHT NOW THAT I'M DEALING WITH AS A MATTER OF FACT.
AND, UM, WITH THE CHANGES IN THE LAWS THIS SESSION, UM, I FEEL LIKE IT'S PRUDENT ON ME TO, UH, COME TO YOU AND ASK YOU TO APPROVE THE NOTARY FRAUD ALERT.
AND WHAT IT WOULD DO IS IT WOULD ALLOW NOTARIES TO SIGN UP AND BE NOTIFIED IN A REPORT STYLE OF THEIR, UM, NOTARY BEING USED.
AND SO THEN THEY CAN GO IN AND THEY CAN SAY, OKAY, THAT WAS NOT ME.
I DIDN'T SIGN THAT DOCUMENT, OR I DID OKAY.
AND I, I READ THIS STUFF LAST NIGHT ON THIS AND IF I UNDERSTOOD IT RIGHT, THIS IS TO PROTECT NOTARIES, RIGHT? THAT'S WHO IT'S TO PROTECT.
IT IS, BUT IT'S ALSO, UM, WE'RE SURE IT FLOWS THROUGH AND IT PROTECTS OTHER PEOPLE TOO.
BUT IT'S PRIMARILY FOR, WE'VE GOT THE PROPERTY FRAUD ALERT FOR THE OTHERS.
AND IT'S PRIMARILY TO PROTECT NOTARIES.
SO I BET YOU ONE OF THESE TWO QUESTIONS OR BOTH, BOBBY'S GONNA ASK ONE, CAN WE CHARGE THE NOTARIES FOR IT? ONE AND TWO, DO WE REALLY NEED IT? UH, I MEAN, THAT'S KIND OF WHAT I WAS GONNA ASK.
THIS LEGIS THIS LEGISLATIVE SESSION, UM, IT WAS IDENTIFIED THAT THERE WERE A LOT OF CHANGES THAT WERE NECESSARY.
LISTEN, THERE'S FRAUD IN ALL WALKS OF LIFE, OKAY? IN EVERY, UM, PROFESSION, THERE HAS BEEN AN INCREASE IN NOTARY FRAUD, AND YOU HAVE, UNFORTUNATELY, YOU HAVE WILLING PARTICIPANTS, UM, NOTARIZING DOCUMENTS FRAUDULENTLY.
I HAVE, AND I CAN'T GO INTO IT, SO I'M NOT GONNA EVEN MENTION IT BECAUSE, UM, I JUST SHUT MYSELF DOWN.
IT'S A STEP IN THE RIGHT DIRECTION TO, UM, HELP PROPERTY FRAUD VICTIMS, WHICH INCLUDES NOTARIES.
SOME NOTARIES ARE COMPLICIT AND SOME NOTARIES ARE VICTIMS AS WELL.
AND SO, YOU KNOW, I THINK THAT THAT'S SOMETHING THAT IF WE'RE USING MY RECORDS MANAGEMENT FUNDS, WHICH IS NON TAXPAYER FUNDED, AND IT'S SOMETHING THAT I COLLECT WHEN DOCUMENTS ARE FILED, I FEEL LIKE IT'S A GOOD USE OF MY FUNDS.
WHAT I FEEL LIKE IT'S RESPONSIBLE.
TELL ME AGAIN, HOW MUCH IT, IT THE PROGRAM COSTS.
SO THIS WAS, UM, 30, 35,000, UM, TO GET IT UP AND GOING, AND THEN 7,000 ANNUALLY, AND THEN WITH A MAX OF 3% AFTER THREE YEARS.
WELL, THAT'S LIKE EVERYBODY ELSE.
UM, DO YOU KNOW OF ANY OTHER COUNTIES OR MUNICIPALITIES CURRENTLY USING THIS SYSTEM? TARRANT COUNTY.
DALLAS COUNTY'S COMING ONLINE.
AND SO A LOT OF THE TIMES, UM, WHAT I DO IS I WORK VERY CLOSELY WITH, UM, A FEW COUNTIES AND, UH, COLIN DALLAS, TART, ROCKWALL, WE ALL STICK TOGETHER.
AND SO WE'RE ALL, UM, IMPLEMENTING THE SAME PROCESSES AND THEN OTHERS WILL CATCH ON.
WELL, FROM MY OPINION, AND I KNOW WE'RE NOT MAKING DECISIONS TODAY, WE'RE JUST DISCUSSING, BUT FROM MY OPINION, IF WE CAN FIND ANOTHER WAY TO SPEND THAT $42,000, I WOULD RATHER DO THAT.
I, I DON'T TH I DON'T THINK THIS IS, IN MY OPINION, A GREAT USE OF MONEY.
AND IT'S, FOR WHAT IT'S WORTH MY OPINION.
AND, AND LET ME TELL YOU, AFTER
[03:20:01]
PRACTICING LAW FOR 43 YEARS, I'VE SEEN A LOT OF FRAUD.I LOVE WHAT YOU'RE DOING ON TO NOTIFY OUR CITIZENS.
THAT'S, THAT'S A BENEFIT TO OUR CITIZENS.
AND I KNOW THAT THROUGH A CHAIN OF EVENTS, THIS WOULD BE A BENEFIT TO OUR CITIZENS ALSO.
I REALIZE THIS, BUT IT'S PRIMARILY TO NOTIFY NOTARIES.
AND IF THEY CAN'T PAY FOR IT FOR SOME LEGAL REASON, THEN I, I WOULDN'T SPEND THE MONEY THERE.
SOUNDS LIKE GOOD LEGISLATION TO REQUIRE NOTARIES TO CARRY THIS.
GO, GO AND TELL 'EM THAT YOU CAN.
THEY HAVE TO PAY WHATEVER, UH, YOU KNOW, IF THEY WANNA BE NOTIFIED, MAKE 'EM PAY A HUNDRED DOLLARS A YEAR AND WE'LL GIVE 'EM NOTIFICATION.
I, I DON'T KNOW, BUT I MEAN, I LIKE YOUR IDEA.
YOU KNOW, I DON'T DISAGREE WITH, UM, ASKING THEM TO PAY FOR IT.
I JUST, YOU KNOW, I FEEL LIKE WITH ALL OF THE PROPERTY FRAUD THAT WE'VE HAD HAPPEN IN ROCKWELL COUNTY, I MEAN, ONE IS TOO MUCH AND WE HAVE SOME NOTARY FRAUD.
BUT AS WE TALKED ABOUT EARLIER THIS WEEK OR LAST WEEK, I FORGET NOW, YOU, YOU CAN USE THAT ARGUMENT FOR ANYTHING.
YOU COULD USE, YOU COULD JUSTIFY EVERY DOLLAR THAT'S EVER ASKED FOR TO SAY, IF WE STOP ONE NOTARY FRAUD, IT'S BENEFICIAL.
BUT WE WE'RE TRYING TO MAKE GOOD DECISIONS ON HOW TO USE MONEY TOO.
ONE IS TOO MUCH, BUT IT'S ALSO SOMEBODY COMMITTING A CRIME.
ARE YOU READY FOR ME TO, UH, MOVE ON TO MY PERSONNEL REQUEST? UH, COMMISSIONER GANI OR STACY? STACY, DO YOU
SO MY NEXT, UH, TOPIC IS ABOUT PERSONNEL.
SO WE ALL KNOW, UM, THAT INFLATION, UM, IS PART OF THE PROBLEM.
AND, UM, MY REQUEST, AFTER DOING A TON OF RESEARCH, AND CANDACE DOING SOME OF THE RESEARCH AS WELL, UM, WITH THE BUREAU OF LABOR, BUREAU OF LABOR STATISTICS.
UM, SO SHE WAS THE BRAINS BEHIND THAT OPERATION.
AND SO IF, SO, THIS IS A LITTLE, UH, TRICKY TO TALK ABOUT.
SO I LOSE PEOPLE TO OTHER OFFICES.
I LOSE PEOPLE TO OTHER COUNTIES, AND I LOSE PEOPLE TO MUNICIPALITIES.
AND SO THE, UM, COLA IS HIGHER THAN 9.8%.
AND I, I DID TALK TO JUDGE NORTON ABOUT, YOU KNOW, HIS PRESENTATION.
AND, UM, IT'S TRUE, IT'S AT 98% FOR THE FUNDAMENTAL THINGS THAT WE HAVE TO HAVE EVERY DAY, BUT IT'S REALLY CLOSER TO 15 OR 20.
IF YOU FACTOR IN PROPERTY TAXES AND INSURANCE.
IF YOU'RE STILL EARNING 33,157 IN 2025, IN ORDER TO LIVE LIKE YOU DID IN 2022, YOU WOULD NEED TO EARN 38 TO $39,000 IN SOME CHANGE.
UM, AND THAT IS, UM, A PRETTY HEAVY LIFT ON, I KNOW THAT THAT IS A BOLD REQUEST FOR ME AND WHAT I'M ASKING FOR TO HAPPEN, BUT I WANNA GO THROUGH THIS AND SHARE SOME OTHER INFORMATION.
CHILDCARE, UM, BETWEEN 2020 AND 2024, NATIONAL CHANGE IS AT 29%.
UM, I HAVE A PERSONAL REFERENCE FROM AN EMPLOYEE THAT SAID THAT SHE WENT AND PULLED HER CHILD OUTTA DAYCARE BECAUSE IT INCREASED FROM $125 TO $185 PER WEEK, WHICH DOESN'T INCLUDE MONTHLY FEES, STARTUP FEES, MEALS, OR SUPPLIES.
AND SO I'M TRYING TO, UM, HAVE A WELL-ROUNDED RESPONSE AND BACKUP INFORMATION WHENEVER I BRING YOU MY REQUEST.
AND SO, UM, THIS IS NOT AN EASY REQUEST FOR ME, AND I KNOW IT'S NOT AN EASY, UM, IT'S EASY TO LISTEN TO, UM, FOR ANYBODY.
VEHICLE REPAIR AND MAINTENANCE HAS GONE UP, UH, TO 5.1% AS OF MAY, 2025.
ELECTRICITY PRICES, UM, THEY'RE, THEY WENT UP, UM, MAY 20, 25 TO 4.5%.
RENT PRICES HAVE INCREASED FROM SIX TO 8% ANNUALLY.
UM, AND I'M NOT SURE IF I MENTIONED THIS YET, BUT HOMEOWNERS INSURANCE IN 2024, THE RATES INCREASED BY 19% WITH THE NATIONAL, WITH THE AVERAGE ANNUAL PREMIUM OF $331 A MONTH.
AND SO, TAKING ALL THESE THINGS INTO CONSIDERATION, I WANNA MOVE ON DOWN TO THE PERSONNEL, UM, THAT I HAVE LOST.
UM, IN 2020, I LOST TWO EMPLOYEES FOR FINANCIAL PURPOSES, WHICH WERE INTERNAL TRANSFERS.
IN 2021, I LOST TWO EMPLOYEES FOR FINANCIAL PURPOSES, ONE FOR HUNT COUNTY, AND ANOTHER FOR AN INTERNAL TRANSFER.
20 22, 3 EMPLOYEES WERE LOST DUE TO INTERNAL TRANSFERS.
THOSE, THEY'RE ALL PROMOTIONS.
THEY WERE ALL, UM, MORE MONEY.
[03:25:01]
EMPLOYEES FOR FINANCIAL PURPOSES.ONE IS CONFIDENTIAL AND THE OTHER IS AN INTERNAL TRANSFER.
2024 LAST YEAR, FIVE EMPLOYEES DUE TO FINANCIAL PURPOSES.
GARLAND MUNICIPAL, ATRIUM LAW FIRM, DALLAS LAW FIRM, GARLAND POLICE DEPARTMENT, AND ONE INTERNAL TRANSFER.
THIS YEAR, I LOST ONE EMPLOYEE TO THE CITY OF ROCKWALL.
AND, UM, SO MY PERSONNEL REQUEST, AGAIN, I, I KNOW THIS IS BOLD.
AND YOU SAID AN FY 23, YOU LOST FIVE PEOPLE? NO, THAT WAS 2024.
AND IT WASN'T FY IT WAS JUST CALENDAR.
I ONLY SHOW FOUR PEOPLE LEAVING THE COUNTY CLERK IN THAT BUDGET.
UH, SO THE PERSONNEL REQUEST, UM, I AM ASKING, UH, FOR THE CHIEF DEPUTY TO GO FROM 59, 4 51 TO 66, 7 23, CURRENT SUPERVISOR TO GO FROM 53 6 9 1 TO 57, 6 37.
NEW SUPERVISOR THAT I'M FUNDING FROM RECORDS MANAGEMENT, UH, TO BE AT THE 57 637, THE SENIOR CLERK TO GO FROM 39 4 80 TO 43 5 27, ALL CURRENT DEPUTY CLERKS TO GO FROM THEIR CURRENT PAY TO $41,454.
AND I, I DO WANNA TELL YOU THAT WHEN I STARTED IN SEPTEMBER OF 2009, I DID PUT MY PCN IN HERE JUST FOR GRINS REALLY.
BUT, UM, WHEN I STARTED SEPTEMBER 28TH, 2009, I WAS MAKING $27,544.
IN 2020, WE STARTED DEPUTY CLERKS AT 30,102 IN 2025, WE'RE STARTING DEPUTY CLERKS AT 33,157.
UM, AND THEN AGAIN, I'M ASKING FOR MY PART-TIME CLERKS TO GO FROM 15 TO $16 AN HOUR, WHICH IS PAID FROM RECORDS MANAGEMENT.
UM, AND SO I, I DO WANNA SAY THIS TOO, IS BECAUSE I'M DIFFICULT TO WORK FOR IS NOT WHY I'M ASKING FOR THIS INCREASE.
UM, YOU KNOW, IT'S KIND OF FUNNY, YOU KNOW, IT'S OKAY.
UM, I, I DO EXPECT A LOT OUT OF MY TEAM, UM, AND I EXPECT THAT THEY EXPECT A LOT FROM ME IN RETURN.
AND I KNOW, AGAIN, THIS IS A BOLD ASK Y YEAH.
YOU'RE ASKING IF I READ THESE NUMBERS RIGHT BETWEEN 10% AND 32%, 32 POINT A HALF PERCENT, UM, SEVEN POINT A HALF PERCENT TO 25%.
UM, THAT'S, OH, YOU WANNA GO THROUGH THE NUMBERS WITH ME HERE? UM, I GOT ONE AT, YOU'RE GOING FROM 33 1 57 TO 41.
YOU'RE GOING FROM 39 4 80 TO 43 5 27, THAT'S 10.25%.
YOU'RE GOING FROM 45 7 0 3 TO 57, 6 37? OR IS THAT 8 37? 6 37.
UM, GOING FROM WHAT AMOUNT? I'M SORRY? YOU'RE GOING FROM 45,703 TO 57.
IS THAT FOR THE NEW POSITION? NO, THIS IS A PAY IN CHANGE OF SALARY SUPERVISOR CURRENT PAY GRADE 18 OR 16, PROPOSED PAY GRADE 20.
AND THEN YOU GO THE OTHER ONE THAT'S IN HERE, YOU GO FROM 50,387 TO 66 7 23, WHICH IS 32.4.
THAT'S WHY I SAY YOU GO FROM, YOU'RE ASKING FOR RAISES BETWEEN 10.5 AND 32.5%.
AND IF I UNDERSTOOD YOUR LETTER CORRECTLY, I MAY NOT HAVE, BUT IF I DID, YOU'RE ALSO ASKING ON TOP OF THAT TO HAVE WHAT YOU CALL COST OF LIVING AND WHAT THE JUDGE COSTS CALLS A MERIT INCREASE HERE.
IS, IS THAT NOT CORRECT? I DID PUT THAT IN MY LETTER.
UM, YOU KNOW, I THINK SOMETHING THAT, UM, I THINK VERY, UM, BROADLY, AND SO I WANT TO THANK YOU.
UM, THE COURT COULD SAY, NO, THAT'S NOT APPROPRIATE.
UM, AND, AND SO I, I RESPECT THAT, BUT I DON'T EXPECT A COST OF LIVING ON TOP OF MY CURRENT ASK.
IT'S, I PUT IT ALL OUT THERE AND I WANNA SEE WHAT, WHERE WE COME UP.
[03:30:01]
I GUARANTEE YOU EVERYBODY'S SITTING ON THIS COURT WANTS OUR PEOPLE TO MAKE GOOD MONEY AND, AND, UH, TO MAKE A COMPETITIVE SALARY.THAT'S UNIVERSAL FEELING ACROSS THE BOARD.
AND IT'S HOW DO WE GET THERE AND HOW DO WE LOOK AT THE NUMBERS? AND THERE ARE, UM, YOU BROUGHT SOME ADDITIONAL INFORMATION TO BACK UP THE REASONS YOU THINK THAT REPLYING ON THE, RELYING ON THE, UH, THE CONSUMER PRICE INDEX ISN'T SUFFICIENT.
UM, WE HEARD EARLIER THAT, UM, WAS IT, UH, TONY NORTON THAT SAID THAT YOU GO, WE GOT 9.8% INFLATION DURING WHICH TIME WE'VE GIVEN 15% IN PAY RAISES OR SOMETHING LIKE THAT, WHICH IS, WHICH IS GOOD.
LEMME TELL YOU, BEING IN THE PRIVATE SECTOR, I DIDN'T, WE DIDN'T ALWAYS DO THAT.
UH, BUT STILL EVERYBODY WANTS TO MAKE A COMPETITIVE WAGE, AND I GET THAT.
AND I'M GLAD YOU BROUGHT THIS TO US SO WE CAN LOOK AT IT.
UH, ULTIMATELY WE'RE LOOKING, GONNA BE LOOKING AT THE SAME THING.
WE'RE GONNA GET A MAGIC NUMBER FROM THE CENTRAL APPRAISAL DISTRICT HERE IN A MONTH OR SO, AND THEN WE'LL ALL FIGURE OUT WHAT WE CAN PAY FOLKS.
UM, SO I APPRECIATE YOU BRINGING IT INTO OUR ATTENTION.
THE OTHER THING IS YOUR TURNOVER.
I DON'T KNOW WHAT THAT PERCENTAGE IS, BUT IT SOUNDED LIKE IT WAS HIGHER THAN MOST DEPARTMENTS.
'CAUSE WHO? TAMMY CAMMY, WASN'T IT? THEY SAID, YOU SAID THAT OUR TURNOVER RATE ACROSS THE COUNTY IS 7.5%.
AND, AND YOURS SOUNDED HIGHER THAN THAT.
SO IF IT'S ALL BECAUSE OF SALARY, THEN FOR SOME REASON, PEOPLE IN THAT DEPARTMENT ARE REACTING DIFFERENTLY THAN PEOPLE IN OTHER DEPARTMENTS.
AND I DON'T KNOW WHY THAT IS, IT'S JUST, THOSE ARE JUST FACTS.
IT'S NOT ANY TRYING TO MAKE ANY ACCUSATIONS OR ANYTHING, BUT WE GOTTA TRY AND REACH A GOOD NUMBERS.
SO I PERSONALLY APPRECIATE YOU BRINGING THIS ALL TO OUR ATTENTION, BECAUSE WE'RE GONNA HAVE INFORMATION TO MAKE DECISIONS ON IT.
UH, COMMISSIONER GOLAN OR COMMISSIONER STACY? NO, JUST THAT, YOU KNOW, I AGREE THAT WE NEED TO LOOK AT THAT BASE NUMBER OF, YOU KNOW, 31 AT THAT, I DON'T KNOW.
I DON'T 33 KNOW HOW WE, HUH? 33.
I DON'T KNOW HOW WE'RE STILL AT THAT, UH, AT THAT NUMBER, BUT WE PRO, I DON'T KNOW THAT WE CAN MAKE A JUMP ALL AT ONE TIME, IS WHAT I THINK COMMISSIONER LICHTY IS REFERRING TO.
WE'VE BEEN TALKING ABOUT LOOKING AT OUR JOB GRADES.
UH, THOSE IN MY OPINION, UH, NEED TO BE UPDATED.
AND SO IT'S, IT'S TIME, UM, TO LOOK AT THAT AND THAT MAY ADDRESS SOME OF THAT ISSUE, WHETHER IT ADDRESSES ALL OF IT OR NOT.
BUT IT, IT TO ME SEEMS STRANGE TOO, THAT WE HAVE HAD SUCH LITTLE MOVEMENT UPWARD FROM THE TIME THAT YOU BEGAN UNTIL, AND IT'S LIKE WE WERE STAGNANT FOR A VERY LONG TIME, WELL BEFORE THIS COURT WAS HERE.
UM, BUT THAT TO ME IS WHERE SOMETHING WENT WRONG.
AND, AND WE WILL DO WHAT'S RIGHT.
BUT TO COMMISSIONER TY'S POINT, WE ONLY HAVE SO MUCH MONEY AND WE DON'T EVEN KNOW WHAT THAT NUMBER IS YET.
WE HOPE IT'S BETTER THAN WE THINK IT WILL BE.
AND THE TURNOVER IN MY OFFICE, UM, HAS BEEN FOR VARIOUS REASONS, WHICH, UM, THIS IS, I DIDN'T SEND THIS TO ANYBODY BECAUSE IT'S, I, I DON'T WANNA SHARE ANYBODY'S NAME.
UM, BUT I'M, I HOLD PEOPLE ACCOUNTABLE AND THEY HOLD ME ACCOUNTABLE, AND I HAVE A DUTY TO THE TAXPAYER TO HOLD PEOPLE ACCOUNTABLE.
AND IF SOMEBODY'S NOT GONNA DO THEIR JOB, THEN THEY DON'T BELONG WITH ME.
AND, UM, I TAKE THAT VERY SERIOUS, UM, BECAUSE I'M NOT GOING TO JUST HAVE SOMEBODY WORK FOR ME THAT'S NOT GOING TO DO THEIR PART IN AT A HUNDRED PERCENT.
AND, UM, EVERYBODY KNOWS THAT SOME PEOPLE CAN'T HANDLE WHAT WE SEE IN MY OFFICE.
UM, I'VE HAD PEOPLE CRY, THROW UP, OR LIKE, I QUIT.
UM, AND THEN OTHER PEOPLE ARE LIKE, OH, I WANNA GO WORK FOR THE LAW ENFORCEMENT OFFICER, OR, YOU KNOW, I WANNA GO WORK HERE AND, YOU KNOW, I THINK I'M A BETTER FIT AT THE CITY, OR, YOU KNOW, I WANNA, UM, GO WORK FOR THE JUDGES AND THINGS LIKE THAT.
SO MY OFFICE HAS ALSO BEEN A STEPPING STONE.
UM, BUT I WANT, YOU KNOW, I, I JUST, YEAH.
WELL, AND I APPRECIATE THAT YOU ARE DOING SUCH A GOOD JOB AS A MANAGER AND A SUPERVISOR, BECAUSE I THINK WHAT YOU EXPRESSED IS WHAT EVERYONE IN THE COUNTY SHOULD BE ASPIRING TO, WHICH IS TO, TO SET REASONABLE EXPECTATIONS AND THEN EXPECT PEOPLE TO PERFORM 'EM.
UM, UH, COMMISSIONERS, ANYTHING ELSE FOR, UM, MS. FOG? I DON'T HAVE ANY AT THIS TIME.
DO YOU HAVE ANYTHING ELSE FOR US? NO, SIR.
[03:35:01]
THEN AT 2 0 2 AND A HALF WE'RE.